Overview
We have a strong commitment to equity
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.
Tell me about this job!
Under the direction of the HR Director, Business Partnerships and an HR Business Partner, the HR Coordinator, provides support to the Employee Experience responsibilities of the YGS Human Resources team. The HR Coordinator performs moderately complex administrative functions to ensure employee experience during their full life-cycle is high-quality, accurate and consistent. The HR Coordinator will ensure applicant and employee systems and processes are clearly communicated to stakeholders, employees receive accurate and timely support and employee status changes are completed on schedule. Types/enters data for records, correspondence, memos and reports, and assists with record tasks. Provides information to employees and HR team members on specific situations that may arise.
What you’ll get from working at The Y
- Membership to the YMCA of Greater Seattle for you and your household
- Medical, Dental, Vision, and Life insurance
- Retirement with generous employer contributions
- Free access to mental health resources
- Rapidly-accruing paid time off (PTO) available immediately upon hire
- Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs
*Some benefits only available to full-time staff
Hiring range: $22.05-27.01
Responsibilities
What you’ll be doing
1. Support Talent Acquisition team on managing all required processes needed from attracting candidates to bring the selected candidate onboard. This includes but not limited to: Post jobs, Manage job boards accounts (Indeed, LinkedIn, Community Colleges, Community partners, etc.), Organize/assist and attend Job fairs/hiring events, Tracking and communicating status of candidates in the workflow (interview, offer, onboarding etc.) using ICIMS.
2. Updating and storage HR-Recruiting documentation (job templates, interview guidelines, process, etc.).
3. As ICIMS super user, being able to assist Talent Acquisition team, Candidates, Hiring managers and other stakeholders with any request related with ICIMS (user management, reporting, referral program, etc).
4.Supporting level-one inquiries for onboarding, benefits, training, leaves of absence and employee relations and escalating as needed.
5. Partnering with members of the HRBP team to ensure a positive and unique candidate experience is created and maintained.
6. Tracking HR activities and providing reports to Director of HR Business Partnerships & VP of HR and stakeholders.
7. Supporting high volume hiring, onboarding and orientation to YGS.
8. Assists in data entry for organization-wide compensation adjustments, as a result of merit increases and/or salary schedule changes.
9. Monitors the identified HR shared inbox, responding to level-one inquires and escalating as needed.
10. Ensures all Employee personnel information system and processes are accurately communicated in the HR update, the HR Sharepoint, and any other communications
11. And other duties as assigned.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications
What we’re looking for in an applicant
• High school diploma or equivalent.
• Two years or more of related experience.
• High degree of discretion and confidentiality.
• Ability to juggle multiple competing priorities.
• Ability to work independently and with a team.
• Intermediate computer skills.
• Experience with Microsoft Office suite, (e.g. Word, Excel, and PowerPoint).
• Knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc).
If applicable, “Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.”
Preferred Education/Experience
• Associates or Bachelor’s degree.
• Human Resources experience preferred.
• Previous experience with HRIS system preferred.
• Ability to speak any language in addition to English.
Our Mission
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
YMCA of Greater Seattle’s Core Values
- Respect
- Responsibility
- Honesty
- Caring
- Passion for Excellence
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
All job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.