Human Resources Information System (HRIS) Implementation Manager (7101 – Project Manager – Unclass)

Salary: $75,000.00 – $90,000.00 Annually

Location : Tucson, AZ

Job Type: Full Time

Job Number: 2023-01147

Department: Human Resources

Division: HR EXEC SVCS

Opening Date: 07/14/2023

Closing Date: 7/28/2023 11:59 PM Arizona

FLSA: Exempt

Position Description

Salary Grade: U2

Partner with the County’s implementation team, representing HR’s role in managing data related to employees to include recruitment, onboarding, compensation, benefits, leave administration, and records. Process employee data, produce HR-related reports, ensure functionality, and compliance with regulations. Coordinates HR’s processes and its internal team to ensure timely project completion while maintaining documentation and collaborating with stakeholders to meet all requirements.

This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)

• Familiarity with ADP and Workday systems.
• Acts as HR lead for upgrade in current ADP system and implementation of Workday, to include all stages of the Human Resource project life cycle.
• Liaise directly with the internal support team, external vendors, and business partners to ensure that HRIS needs are being met;
• Analyzes local, state, and federal legislation and ensures project compliance with applicable regulations and policies;
• Directs organizational and management studies for the purpose of identifying problems and alternative solutions to the problems;
• Provide timely and accurate information to internal and external stakeholders.
• May access or maintain specialized and confidential databases containing program-specific information to review information or generate reports.
• Monitor project performance using appropriate tools and techniques, identify variances, implement corrective actions, and communicate progress updates and feedback to leadership as necessary;
• Manage changes to the project scope, and schedule, ensuring adherence to validation policies and keeping the project plan updated.
• Proactively manage resource allocation by assigning appropriate resources and tools according to the project plan.
• Obtain final acceptance of project deliverables from the HR Director, ensuring compliance with agreed scope and organizational procedures.
• Measure stakeholder satisfaction levels throughout the project, capturing feedback and implementing techniques to maintain and improve long-term relationships.
• Understand and adhere to quality standards for own work and provide feedback to team members when necessary.

KNOWLEDGE & SKILLS:

Knowledge of:

• principles and procedures of public administration, management, and program planning, development, and evaluation;
• applicable local, state, and federal laws, rules, and regulations;
• data and statistical analysis techniques and application to planning studies and project
• principles and techniques of effective communication to include written composition and public speaking;
• applications of automated information systems.

Skill in:

• planning, developing, evaluating, and managing programs and projects; preparing and administering budgets, grants, and contracts;
• researching, analyzing, and reporting data;
• presenting, explaining, and interpreting program goals, objectives, policies, and procedures to executive leadership;
• managing staff and planning, organizing, and coordinating program activities; communicating effectively;
• establishing and maintaining effective working relationships with service groups and organizations; establishing, reviewing, and modifying procedural and technical guidelines to enhance program effectiveness;
• use of automated information systems to maintain or produce data.

Minimum Qualifications
DESIRED QUALIFICATIONS:A bachelor’s degree from an accredited college or university with an academic major in Business Administration, Public Administration, Human Resources, or Information Systems Technology plus three (3) years of professional experience in management in a specified specialty area.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Experience as project lead on at least one HCM product implementation.
2. A minimum of three (3) years of database management or related experience.
3. A minimum of two (2) years of experience applying Human Resources policies and procedures to ensure compliance within the HRIS system.
4. Experience in all areas of information systems with a highly technical understanding of at least one commercial HRIS product (preferably in ADP or Workday)
5. A minimum of two (2) years identifying system requirements, conducting testing, data extraction, reporting, and analysis
6. A minimum of two (2) years leading and participating in technical and cross-functional projects.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment.

Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by