Salary : $70,001.18 – $103,782.62 Annually
Location : (Metro Square) Saint Paul, MN
Job Type: Full Time
Job Number: 0445-23/06-002
Department: 21D01-Human Resources/Admin
Opening Date: 06/09/2023
Closing Date: 6/23/2023 11:59 PM Central
Basic Function
The current vacancy is on the Ramsey County Human Resources-Benefits team.
The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.
The HR Program Administrator-Benefits position is a unique role in the department with a need for understanding the benefit programs and plans offered to Ramsey County employees and retirees as well as daily involvement in the funding and payments for these plans. Responsibilities range from daily adjustments of employee benefit deductions, frequent voucher creation and approval, monthly and quarterly invoicing to annual budget maintenance. Ramsey County currently provides insurance to over 3,800 employees and roughly 2,000 retirees and their families. This position will also provide support in directly speaking with employees and retirees in regards to their plan enrollment and premiums.
To develop, implement and administer designated human resource programs and serve as a countywide resource in areas such as public sector pathways, occupational health and safety, compensation, classification, pay equity, benefits or other human resource program/service areas. Responsible to develop policy and program strategy; provide guidance to county departments on compliance with state and federal laws and regulations; and perform related duties as assigned.
Flexible WorkplaceThis position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two days per week are performed in the office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to:
If an internal candidate is selected salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Once on this page, you can browse the alphabetical list or search for a job description.
Examples of Work Performed
Benefits
- Administer County procured and contracted employee benefit accounts. Respond to benefit plan vendor questions.
- Generate and transmit regular enrollment data file transfers with contracted employee benefit plan providers. Administer the account of any other public entities participating in County procured benefit programs.
- Administer retiree invoicing, account reconciliation, cancellations, refunds and Medicare B reimbursement checks. Resolve retiree payment processing issues
- Update Enterprise Resource system premium rate tables, retiree billing calendar, and other benefit related system modules.
- Analyze bargaining outcomes. Calculate bargained mass retro adjustments. Collaborate regularly with Central Payroll and Enterprise Resource system staff to implement bargained outcomes.
- Audit personnel system benefits data to ensure compliance with federal and local regulations such as Affordable Care Act, Government Accounting Standards Board. Submit required compliance reports.
- Produce and analyze benefits data reports as requested related to budget projections, self-insurance, procurement processes, financial audits, receivables, exceptions, Public Employees Retirement Association withholding. Resolve issues.
- Audit benefit deductions. Process invoices for deduction amounts that can’t be deducted from payroll. Process corrections to employee benefit deductions in collaboration with Central Payroll.
- Process Public Safety insurance reimbursement.
- Process journal entries for workers compensation annual budget allocations.
- Set up and process department requisitions and vouchers.
- Serve as the security liaison in the account management system for the Human Resources department staff.
- Participate in the annual budget preparation for Human Resources.
- Monitor Human Resources financial transactions by reviewing, analyzing, classifying and reconciling accounting transactions such as expenditures, revenues, receipts, transfers and adjustments; take corrective actions when necessary; ensure department stays within budget limitations. Analyze financial statements.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7 and listed functions from above in assigned area.
Minimum Qualifications
Education: Bachelor’s degree in public administration, business administration, human resources, industrial relations, risk management, occupational safety and health, psychology, or a field closely related to the area to which assigned.
Experience: Four years of professional experience in human resources, workforce development, organizational development, change management, diversity and inclusion, policy and planning, health management, risk management, safety management, compensation, pay equity, or a related field, including at least one year of experience in the area to which assigned.
Substitution: Any combination of education and experience can be substituted for bachelor’s degree and required experience.
Certifications/Licensure: None.
Exam/Screening Process Information
The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%
The examination for HR Program Administrator-Benefits will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a HR Program Administrator-Benefits. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for one month(s) or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
Veteran’s Preference: This is a classified position requiring an open, competitive selection process. Veteran’s Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran’s preference should update their veteran’s DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
To print a paper application for this posting click You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this position, please contact us
Ramsey County provides a wide range of employee benefits to support health and well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. To view our Total Rewards Guide click or see below:
- Medical and dental insurance.
- Medical and dental insurance is available through HealthPartners for single or family coverage. The county covers 92.5% of single health insurance coverage, 76.8% of family health insurance coverage, and 50% of both single and family dental insurance coverage.
- The Healthy Benefits program is available to help lower office visit copays for employees and dependents each year.
- A health care savings plan and health flexible spending accounts are also available to maximize tax savings on health expenses.
- Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees).
- 11 scheduled holidays and one floating holiday.
- Up to three weeks of 100% paid parental leave, plus additional use of sick time as noted below.
- Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours).
- Wellness incentive allowing you to convert unused sick time to vacation or pay.
- Pension – The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments.
- New employees become vested after five years. For the Police and Fire union, employees are vested after 10 years.
- Deferred compensation – 457(b) account with employer match.
- Metropass program for a discounted monthly bus pass for commuters, saving employees $34.50 per month.
- Flexible spending accounts for parking/transportation expenses.
- Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
- Wellness programming.
- Flexible spending account for dependent care.
- Flexible work policy with hybrid work options for eligible positions.
- Tuition reimbursement, up to $4,000 per year.
- Professional development opportunities through the Learning & Development Center.
- County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program.
- Employee resource groups – help employees build connections through common bonds with colleagues.
- Long-term disability – Coverage replaces 40% of your lost income after six months of disability.
- Short-term disability – Optional short-term disability coverage provides 60% income replacement.
For general information about Ramsey County’s benefits packages, please visit our website at:
01
Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write “see resume” as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select “yes” if you have read and understand.
- Yes
- No
02
Do you have or have you ever held a professional license?
- Yes
- No
03
If you answered “Yes” to the previous question, please list the type of license(s) and the State or jurisdiction the license is or was held; also indicate the status of your license(s). If this does not apply to you, please write “N/A” in the space provided.
04
Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.
- Yes
- No
05
Select the option that best describes your highest level of education completed.
- High school diploma or G.E.D.
- Associate’s degree
- Bachelor’s Degree
- Master’s Degree or higher
- None of the above
06
Do you have experience with administering employee insurance benefits?
- Yes
- No
07
If you answered YES to the previous question, please describe the experience you have administering employee insurance benefits and benefits plan types. Please list your years of experience for each as it applies.
08
Do you have experience managing department budgets?
- Yes
- No
09
If you answered YES to the previous question, please describe the experience you have managing department budgets, maintaining ledgers or journals. Please list your years of experience for each as it applies.
10
Do you have experience with Oracle HMS and accounting systems?
- Yes
- No
11
If you answered YES to the previous question, please describe the experience you have with Oracle HRMS and accounting systems. Please list your years of experience for each as it applies.
12
Do you have experience with data and compliance reporting?
- Yes
- No
13
If you answered YES to the previous question, please describe your experience with data analysis and compliance reporting. Please list your years of experience for each as it applies.
14
Which of the following best describes your experience using Excel?
- Basic Excel experience which includes data entry; formatting cells; filtering and sorting data; and use of basic formulas and Excel functions.
- Intermediate Excel experience which includes using VLookup formulas, pivot tables, and date functions. Manage and organize large amounts of data. Create a macro to automate common tasks. Include basic experience.
- Advance Excel experience which includes creating visual representations from a large amount of raw data; using Visual Basic for Applications (VBA) programming to create script for reporting or functions; and using Power Query to clean and manipulate the data. Include basic and intermediate experience.
- None of the above.
15
Select the platforms you have experience using at the PROFICIENT OR EXPERT LEVEL
- Microsoft Outlook
- Microsoft Word
- Excel
- PowerPoint
16
Select the duties below for which you have experience performing for more than 12 months fulltime. Check all that apply:
- Establish, organize, and maintained a filing system
- Created forms, including writing and updating procedures or instructions for using forms
- Assisted in the preparation of the department or division budget by assembling, compiling, editing and organizing data
- Handled confidential information with discretion using knowledge of and compliance with Minnesota Government Data Practices
- Performed mathematical calculations and sustained accurate data entry of numerical information
- None of the above
Required Question