Summary
The Physician and Provider Recruiter is the office of responsibility for local physician and provider recruitment and retention operations for the health system. Serves as the senior strategic HR recruitment and retention advisor at the local VA health care system; provides strategic recruitment and retention services to health system leadership and service line managers; provides input to health system leadership on short & long-range analyses of recruitment, hiring and retention requirements.
This job is open to
- Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a “surplus” or “displaced” employee.
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
ALL US CITIZENS
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
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Duties
This position functions as the Physician and Provider Recruiter. Position is physically located at the local facility and you must report to duty at the facility. This position reports to the HR Senior Strategic Business Partner.
Duties include but are not limited to:
- Works directly with medical staff management to determine hiring needs, best recruitment avenues, and compensation packages for medical staff positions
- Meets regularly with COS, clinical service line managers, SSBP, DEO, PAO, SBU, and SSU to coordinate recruitment advertising and the sharing of recruitment information within the appropriate academic and/or professional community.
- Serves as the senior strategic HR recruitment and retention advisor at the local VA healthcare system (VA Medical Center and community based outpatient clinics).
- Securing necessary documentation of approvals for recruitment, relocation and retention incentives (3Rs), Education Debt Reduction Program (EDRP), and Permanent Change of Station (PCS) relocation
- Meets with local hiring managers to conduct recruitment search assessments in order to develop tailored recruitment marketing and sourcing strategy.
- Obtains critical information about the vacancy during recruitment search assessment that will enhance marketability of the opportunity and improve the likelihood of sourcing best-fit candidates.
- Provides outstanding customer service and “white glove” recruitment practices to ensure applicants for medical staff positions choose VA.
- Builds coalitions with local educational institutions, professional organizations and other relevant recruitment sources.
- Provides strategic recruitment and retention services to health system leadership and service line managers.
- Provides input to health system leadership on short- and long-range analyses of recruitment, hiring and retention requirements.
- Resolves facility recruitment and retention problems and issues that often involve conflicting or incomplete information.
- Applies analytical techniques that frequently require modification to accommodate a wide range of variables within the facilities local labor market area.
- Serves as the case-manager for all physician and provider recruitment and onboarding activities ensuring effective and efficient processes that maximize recruitment outcomes and reduce Time-to-Hire (T2H).
- Serves as the HR technical advisor for physician, dentist and podiatrist pay decisions.
- Serves as the SME for recruitment and placement of non-US citizens and facilitates processes with SBU and SSU HR personnel, NRS, and VHA’s Workforce Management and Consulting’s (WMC) Center of Expertise (COE).
- Serves as the primary point of contact (POC) for physician and provider candidate site visits/interviews and ensures an enhanced candidate experience through coordination of candidate travel, interview agendas, facility tours, local area community tours, formal contingent offers, and initiation of credentialing and privileging (C&P).
- Serves as the HR subject matter expert (SME)/technical advisor in Title 38 physician, dentist and provider recruitments, onboarding, market pay administration, and retention and serves as the primary point of contact for the provider.
Work Schedule: Monday-Friday 8:00-4:30pm
Telework: Ad-Hoc and will be required to work at a VA Medical Center within VISN 9
Virtual: This is not a virtual position.
Position Description Title/PD#: Human Resources Specialist (Physician Provider Recruiter) /99721S
Relocation/Recruitment Incentives: Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
Requirements
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- A complete application package; Resume, Transcripts, etc.
- Designated and/or random drug testing may be required
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 8/24/2023
To qualify for this position at the GS-12 level, you must meet one of the following listed Criteria:
Criteria 1- Graduate Degree and Specialized Experience: Successful completion of a graduate level degree or higher and three years of progressive specialized experience equivalent to at least the GS-09 grade level. Such experience may be gained in administrative, professional, technical or other responsible work positions in the public (i.e., Government or military) or private sector. Qualifying specialized experience includes: recruiting for facility hard-to-fill Physician and Advanced Practice Provider occupations; using advanced sourcing including social networks, Boolean searches, direct mail, database mining, forecasting and networking; provides authoritative management advisory in developing short and long-term facility recruitment strategies to optimize recruitment and retentions outcomes and achieve health care system objectives; responsible for preparing recruitment search assessments to clarify and develop ideal candidate profiles and tailored recruitment, marketing, and sourcing strategies. Provide technical advice to medical facility leadership in resolving the most difficult and controversial recruitment and retention problems including defining issues, determining applicable precedents, laws, or regulations, and identifying the most effective and efficient approach and technique to validate the correctness and propriety of the actions taken. Conducting in depth analysis of professional medical staffing needs for the hospital. Maintaining a database/management information system to track candidate leads for short term and long-term use. Formulating and implements long and short-term policies, procedures, and program plans for the attraction and retention of professional medical staff. Routinely evaluating the program and prepares reports for executives to make informed decisions.
~OR~
Criteria 2– Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: recruiting for facility hard-to-fill Physician and Advanced Practice Provider occupations; using advanced sourcing including social networks, Boolean searches, direct mail, database mining, forecasting and networking; provides authoritative management advisory in developing short and long-term facility recruitment strategies to optimize recruitment and retentions outcomes and achieve health care system objectives; responsible for preparing recruitment search assessments to clarify and develop ideal candidate profiles and tailored recruitment, marketing, and sourcing strategies. Provide technical advice to medical facility leadership in resolving the most difficult and controversial recruitment and retention problems including defining issues, determining applicable precedents, laws, or regulations, and identifying the most effective and efficient approach and technique to validate the correctness and propriety of the actions taken. Conducting in depth analysis of professional medical staffing needs for the hospital. Maintaining a database/management information system to track candidate leads for short term and long-term use. Formulating and implements long and short-term policies, procedures, and program plans for the attraction and retention of professional medical staff. Routinely evaluating the program and prepares reports for executives to make informed decisions.
Preferred experience: Human Resources Staffing specialized experience in Physician and/or advanced practice provider recruitment within either a Federal or Private Sector Hospital or Health Care System.
You will be rated on the following Competencies for this position:
- Creative Thinking
- Planning and Evaluating
- Stakeholder Management
- Technical Competence
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is sedentary. Some work may require walking in off ices, hospitals, convention centers, hotels, universities, and similar areas for meetings and to conduct recruitment, hiring and retention duties. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.
For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
Qualifying education for the GS-0201 series includes courses and programs in HR, HR development, HR management, business, business management/administration, industrial relations, labor relations, industrial psychology, organizational psychology, organizational development, management, organizational behavior, pre-law/law, legal studies, health care management/administration, public administration, public policy, human services, leadership and/or humanities.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Reference: VA Regulations, specifically VA Handbook 5005, Part II, Appendix F1; Human Resources Specialist Qualification Standards GS-0201. This can be found in the local Human Resources Office.
Additional information
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- Performance Appraisal
- Professional Certification
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
Documents Required:
- Resume
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
- How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 08/25/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12093764.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information
Ryan Gurley
Email
Ryan.Gurley@va.gov
Address
VHA VISN 9 Human Resources 1801 WEST END AVENUE SUITE 600 NASHVILLE, TN 37023-2570 US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
- Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- Performance Appraisal
- Professional Certification
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
Documents Required:
- Resume
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans’ Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans’ Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 08/25/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12093764.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Agency contact information
Ryan Gurley
Ryan.Gurley@va.gov
Address
VHA VISN 9 Human Resources 1801 WEST END AVENUE SUITE 600 NASHVILLE, TN 37023-2570 US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request