Salary : $52,009.15 – $82,468.26 Annually
Location : Oxnard 93030, CA
Job Type: Full Time
Job Number: 4225-HR-2308-AC
Department: Human Resources
Opening Date: 08/01/2023
Closing Date: Continuous
Description
This recruitment is open until filled. The first review of applications will occur on Wednesday, August 16, 2023.
Come join the City of Oxnard’s vibrant and talented Human Resources Team. We currently have one (1) position available for an outgoing, organized and qualified applicant who wants to be part of our dynamic organization to be filled as a Human Resources Specialist or Senior Human Resources Specialist, depending on qualifications. This position will perform specialized technical tasks involving recruitment, selection, compensation and employment, and the development and maintenance of comprehensive human resources employment records.
WHAT YOU’LL DO:
- Partner with various departments and colleagues to coordinate Recruiting, Selection and Onboarding for open positions
- Create and Prepare job bulletins with related advertising and recruiting information
- Use excellent customer service skills to Provide a Positive Experience for job candidates
- Support HR team members with various duties related to Employee and Labor Relations, Benefits and Leaves
- Get involved with special projects where you can Learn skills and Develop abilities within the Human Resources field
PAYROLL/CLASSIFICATION TITLE:
Administrative Services Specialist (C) (Human Resources Specialist)
Administrative Services Specialist, Senior (C) (Senior Human Resources Specialist)
Essential Functions
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
Provides specialized management service support in assigned functional area or program; coordinates, reviews and oversees related work and program activities; may work as a liaison with contracted vendors supporting functional programs. May serve as a lead worker assigning and monitoring work completion.
Receives and responds to internal and external customer inquiries. Researches, analyzes, troubleshoots, and provides information and support related to functional area or program assignment.
Coordinates, monitors and responds to complex information and record requests; researches related data and information; explains and interprets information related to processes and procedures.
Prepares, maintains and updates system information, databases, tracking systems, logs, correspondence, and/or other related documents; oversees and provides for the maintenance of files, records, data and functional/program documentation.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to human resources may be responsible for:
- Organizing and coordinating recruitment activities;
- Providing assistance to applicants;
- Processing and tracking vacancy requests;
- Scheduling interviews;
- Preparing interview materials and processing job offers;
- Conducting employee on-boarding process;
- Assisting employees with benefit questions and processing benefit transactions;
- Working with benefit providers to resolve discrepancies or issues;
- Assisting with FMLA documentation;
- Assisting with retirement/separation consultations;
- Screening liability insurance certificates for contractor agreements.
Minimum Qualifications
HUMAN RESOURCES SPECIALIST
EDUCATION/EXPERIENCE:
- Associate’s degree in related field such as business administration
- Two (2) years of experience in Human Resources or a related field.
SENIOR HUMAN RESOURCES SPECIALIST
EDUCATION/EXPERIENCE:
- Associate’s degree in related field such as business administration
- Three (3) years of paraprofessional support experience in Human Resources or a related field.
BOTH LEVELS:
LICENSING/CERTIFICATIONS/OTHER:
- Valid California Class C Driver’s License with a satisfactory driving record.
- Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors.
General Information
UNION MEMBERSHIP:
Regular full-time and part-time positions in this classification within the Human Resources Department are considered Confidential and are therefore unrepresented.
APPLICATION PROCESS:
- Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, regular, and temporary assignments. There are currently two (1) full-time vacancies in the Human Resources Department.
Selected candidate(s) must pass a thorough background investigation
NOTE:
For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City’s direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Ashley Costello or (805) 200-5445.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; “Classic” members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation Accrual Rates:
Full time employees accrue vacation leave at a rate of 4.39-8.08 hours per pay period based on years of service.
Sick Leave Accrual Rate:
Full time employees accrue sick leave at a rate of 3.70 hours per pay period.
Deferred Compensation:
The City contributes 1% to a deferred compensation program.
Bilingual Pay:
A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the level the employee is required to provide bilingual services as determined by the City Manager or designee.
Educational Incentive:
Employees earn educational incentive pay for educational attainments not required by the classification. The educational incentive pay is as follows: Associates degree – 2.5%, Bachelor’s degree – 3%, Graduate degree – 3.5%
Health and dental:
Employees can choose from a variety of medical plans provided by the City. The City’s contribution to medical coverage is outlined below:
Level One – For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two – For employees hired on or after January 1, 2023, the City will contribute $1,774.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.
Life Insurance:
City employees receive Basic Life Coverage and have the option to purchase additional insurance.
Tuition Reimbursement:
Full-time employees are eligible for 100% reimbursement of the costs of tuition, registration fees, laboratory fees, and books to a maximum of $1,000 per fiscal year for work related coursework.
Holidays:
The City observes 12 holidays per year.
01
Do you possess an Associate’s Degree (or higher) in a related field?
- Yes
- No
02
Provide your field of study for your Associate’s Degree or higher.
03
Do you have at least two (2) years of experience in Human Resources or a related field?
- Yes
- No
04
Do you have at least three (3) years of experience in Human Resources or a related field?
- Yes
- No
05
Please describe your related experience. In your response, please include: A) Employer(s) B)Job Title(s)C) Dates of Employment D) Description of experience/duties
Required Question