We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.
For information about the department, please visit: Office of International Affairs at IUPUI
Job Summary
Department-Specific Responsibilities
- Interprets complex US immigration laws, regulations, policies and procedures as applied to individual international faculty, researchers, staff and visitors at IUPUI, IUPU-Columbus, IUFW, and IU Regional Medical Education Centers in order to enable departments and scholars to accomplish their hiring goals.
- Exercises professional judgment to advise and counsel departments and individuals on all immigration aspects of employment (or visit) in the United States and at IU, while also ensuring that IUPUI complies with federal filing, monitoring, and reporting requirements.
- Actively participates in the development, maintenance, and growth of staff expertise in the laws and regulations governing international employees and visitors (OPT, J-1, H-1B, TN, O-1, and PR visa types) and in promulgating IU policies and procedures that ensure ongoing compliance.
- Provides support to international scholars during their initial hiring offer period, orientation, later adaptation, and through the maintenance of status or move to other university positions.
- Ensures that immigration documentation needed to maintain legal status of international scholars is prepared accurately and efficiently.
- Prepares H-1B, O-1, H-4 petitions in compliance with regulations and the latest professional guidance.
- Monitors casework and professional networks to inform changes to procedures or new regulatory considerations.
- Develops and maintain Scholar Services procedural and policy documentation.
- Serves as Alternate Responsible Officer (ARO) for IUPUI’s J-1 Exchange Visitor program through the U.S. Dept. of State and the Scholar Services team lead for the J-1 Scholar program.
- Monitors international scholar records in IU systems and SEVIS via IU’s SUNAPSIS application to ensure accurate and timely reporting of international scholar immigration data to the US Department of Homeland Security (DHS) and US Department of State (DOS).
- Serves as liaison to appropriate local, state, or federal agencies in the processing of legal work involved in visa applications/labor condition applications for foreign faculty and staff.
- Resolves problems related to visa status by contact as necessary with foreign embassies as well as DHS, DOS, Department of Labor, and US consular offices abroad.
- Provides visa permit and citizenship data for the HRMS e-doc system on all non-U.S. citizens hired at IUPUI.
- Monitors and advises Conrad waiver recipients.
- Provides advisory services through e-mail, phone, and appointment for scholars and sponsoring departments trying to understand processes and navigate systems.
- Prepares departmental billing records for all cases billed by IUPUI.
- Utilizes expertise and professional judgment to advise and educate IU hiring units across all IUPUI campuses and IUSM medical education centers on complex US immigration regulations and legal considerations related to employing international scholars.
- Assists departments in choosing an immigration path for newly recruited international hires and visitors to campus.
- Advises individuals and hiring/host departments on available courses of action.
- Ensures the provision of a variety of transition services to assist newly arriving international scholars with pre-arrival preparation and post-arrival acclimation needs that contribute to successful acclimation to IUPUI.
- Advises and educates international faculty, researchers, staff and visitors on all aspects of their stay at IU, including employment, financial, medical and mental health, accessing local resources, acclimation to US culture, and any other personal or professional challenges that arise while at IUPUI.
- Develops and conducts orientation sessions for newly arriving international scholars.
- Acts as a campus health insurance resource to scholars making appropriate referrals to HR or to student insurance at IU-B as needed for the maintenance of the program.
- Coordinates with ISSS staff as needed to provide cultural support and programming for scholars and international hires throughout the year.
- Maintains familiarity and assists departments and scholars in navigating the policies and procedures that affect international students and scholars, such as obtaining a social security card, driver’s license, and filing tax forms.
- Acts as liaison with these local government agencies on behalf of the scholars as necessary.
- Contributes to ISSS website updates and communications for constituents including departments, scholars and students.
- Contributes to ISSS trainings for constituents including departments, scholars and students.
- Leads the portfolio of services and programs provided to international scholars and hiring departments.
- May be assigned special responsibility areas (lead and/or back-up roles) within Scholar Services and other sections of the ISSS unit to ensure stability of unit operations, cross-training and professional development.
- Participates in on-going professional development related to responsibility areas and OIA strategic priorities, including but not limited to ISSS, international education, sustainable development, and racial justice.
- Joins unit-wide and office working groups to meet larger ISSS and OIA strategic goals and to improve the incorporation of technology solutions into our business practices.
- Plans and executes projects as requested by OIA leadership and other related duties incidental to the work described herein.
General Responsibilities
- Interprets complex U.S. immigration laws, regulations, policies and procedures and exercises professional judgment to advise and counsel Indiana University’s international scholars on all aspects of their stay in the United States and at the university.
- Develops and maintains personal and office staff expertise with U.S. laws and regulations governing international scholars.
- Plans, develops, schedules, conducts and evaluates programming designed to educate international scholars and other IU departments on current U.S. regulations governing international scholars.
- Ensures the required information is reported to the U.S. Department of Homeland Security in a timely manner and that necessary immigration documentation needed to maintain legal status of international scholars is adjudicated accurately and effectively.
- Serves as liaison to local or state government agencies regarding issues related to international scholars.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor’s degree (in a related field preferred).
Preferred
- Master’s degree in International Education, Intercultural Communications, Higher Education Administration, or other related field.
WORK EXPERIENCE
Required
- 2 years of international advising/service experience.
Preferred
- 3 years of previous experience in immigration advising or administrative experience in a university setting or related field.
LICENSES & CERTIFICATES
Required
- Permanent Resident or US Citizen to serve as an Alternate Responsible Officer (ARO) in the Student and Exchange Visitor Information System (SEVIS).
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrated time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
Preferred
- Excellent communication and organizational abilities.
- Ability to manage a large workload under time pressures within a changing regulatory environment.
- Ability to interpret and effectively communicate complex regulations to a diverse range of stakeholders.
- Ability to be comfort and familiarity with working with clients from diverse cultural backgrounds.
- Experience working in the United States with international populations or experience working overseas.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IUPUI
Indianapolis, Indiana
Advertised Salary
$46,000 – $50,000 per year based on experience.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Legal, Safety, & Protection
Job Family: Legal Compliance
Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Apply for Job
- Staff Positions
- Sign In
- New User
- Enable Screen Reader Mode