IT Administrative Assistant – 100% on-site
Our client in the Legal industry is looking for an IT Administrative Assistant to support; This individual will perform a variety of administrative duties to support the Chief Information Officer (CIO) and up to three Information Technology directors.
Our client offers competitive compensation and benefits, a wonderful workplace culture, continued career growth and advancement opportunities!
Location: Downtown (loop), Chicago
Pay: $60-65,000
Hours: 9:00am-5:00pm, Monday-Friday (35 hour work week)
Industry: Legal
Responsibilities:
- Performs a full range of administrative duties for the CIO as well as assigned departmental directors, including calendar management, writing/typing notes and correspondence, completes expense reports, and maintaining confidential records.
- Maintains document library using Firm’s document management system.
- Prepares requisitions and process invoices using Firm’s procurement system.
- Assists with the preparation of CIO meetings, includes assisting with agenda preparation, meeting logistics, following up with directors on assignments, and working with the meeting facilitator to finalize the meeting minutes.
- Reviews, requests, schedules appointments and meetings, conference calls and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required.
- Acts as a liaison with other departments and vendor/clients, including senior staff including the Executive Director, Chief Financial Officer and Directors of Administration.
- Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy of materials visible to those at the highest levels of the Firm.
- Handles confidential and non-routine information, keeping the information private and confidential.
- Assists with domestic and international travel arrangements for the CIO Organization.
- Maintains IT department org chart(s) and email distribution lists.
- Greet visitors, answer and direct phone calls, take messages or fields answers for routine and non-routine questions.
- Compile data for reports and presentations.
- Assist other administrative assistants to work as a team as workload dictates, especially in phone coverage for the CIO. Willing to coordinate PTO with other admin assistants to ensure coverage.
- Works independently and within a team on special nonrecurring and ongoing projects.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.