Title: IT Business Manager #W1472
State Role Title: Gen Admin Manager II
Hiring Range: $115,000 – $130,000 per year (salary commensurate with experience)
Pay Band: 6
Agency: Department of Social Services
Location:DSS HOME OFFICE
Agency Website:https://www.dss.virginia.gov/
Recruitment Type: General Public – G
Job Duties
At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.
We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.
The Information Technology Business Manager position reports directly to the Deputy Chief Information Officer and supports the IT Services Leadership team to fulfill Portfolio objectives as established by the Deputy Commissioner for Technology/CIO.
This position serves as primary liaison with agency administrative units, such as Finance, Procurement and Human Resources. This leadership position is responsible and accountable for the core responsibilities related to five critical administration functions including IT Finance, IT Recruitments, IT Contracts and IT Procurement.
The IT Business Manager oversees a Portfolio-wide IT annual budget of $83M to include development of annual budget estimates and monthly budget reconciliation reports to compare actual expenditures to budgeted amounts. This financial oversight and management function includes daily coordination with Agency Finance staff, routine interaction with the agency Budget Director, and federal reporting activities.
This position also manages all IT recruitment and contractor staff augmentation across three divisions, as well as related personnel activities such as training and conference attendance. It also oversees employee onboarding/offboarding for the technology units and communication with technology users. The Manager manages all IT contracts for the agency and directs IT procurement involving VITA contracts. The Manager also coordinates with agency Procurement Team for larger contracts that require a full procurement effort such as RFQs, RFPs, etc. and will provide direct support to the ITS Portfolio and the Agency staff.
Minimum Qualifications
• Ability to manage a Portfolio level budget of $83M, perform annual budget planning, and manage/track/report on monthly budget expenditures.
• Ability to research, evaluate, and ensure compliance of state and federal guidelines relating to procurement, programs, funding sources, contract management, and human resource activities.
• Ability to manage, coordinate, and prioritize multiple activities concurrently and to adjust quickly to changing priorities.
• Ability to exercise independent judgement and make decisions regarding daily operation functions with little to no supervision.
• Ability to effectively manage and supervise teams and staff, and to establish and implement strategies to meet unit performance goals and plans to impact operational program results.
• Ability to communicate effectively, orally and in writing, with internal and external business partners, business owners, senior management, and staff.
• Ability to create and analyze financial reports and spreadsheets.
• Strong collaboration, leadership, and negotiation skills.
• Ability to research and analyze, draw conclusions and create spreadsheets and reports.
• Experience with fiscal management and contract management
• Comprehensive knowledge of accounting and budgeting.
• Understanding of state procurement and contract management requirements.
• Leading Change – the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this leadership competency is the ability to establish a direction for the division and to implement it in a continuously changing environment.
• Leading People – the ability to lead people toward meeting the organization’s vision, mission, and goals. Inherent to this leadership competency is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
• Results Driven – the ability to meet organizational goals and customer expectations. Inherent to this leadership competency is the ability to make decisions that produce high-quality results by applying functional and technical knowledge, analyzing problems, and calculating risks.
• Business Acumen – the ability to manage human, financial, and information resources strategically.
• Building Coalitions – the ability to build coalitions internally and with other Federal agencies, State and local governments, or nonprofit and private sector organizations to achieve common goals
Additional Considerations
• Certified in Project Management
• Certified in Contract Management
• Experience supervising others.
• Experience with state budget process.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.
VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy.
To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.
In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.
The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.
VDSS does not provide sponsorship.
VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.
If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (PageUp) employment site when you apply.
Contact Information
Name: VDSS – Division of Human Resources
Phone: dssrecruitment@dss.virginia.gov
Email: dssrecruitment@dss.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.