General Description of Position:
The Ivy Achieves Program Coordinator positively impacts student success by working with a high impact initiative at Ivy Tech Community College Systems Office. This position will assist with the coordination and implementation of several aspects of the Ivy Achieves program, a grant-funded, state-wide initiative designed to provide students with the support they need to navigate college life successfully. This position works with the Executive Director for Student Success and Ivy Achieves in managing stakeholder relationships across the state, implementing internal operational processes, and coordinating event and program logistics.
This is a grant-funded position. There is no guarantee of employment beyond the grant period, which ends December 31, 2024. Should the grant period be extended, the employment may be extended to the end of the extended grant period. This extension is not guaranteed.
Major Responsibilities:
Schedule meetings, virtually and in-person, with campus and community stakeholders, including scheduling rooms, setting up Zoom links, and updating calendars with the appropriate information.
Provide event planning and implementation support for in-person and virtual trainings and meetings.
Coordinate and attend campus site visits as needed to provide programmatic support.
Arrange appropriate access to and training on all technology systems and platforms utilized by Ivy Achieves Campus Leads.
Gather and maintain information for grant reporting purposes according to specific deadlines.
Manage the Ivy Achieves mini-grant proposal project process with each Campus Lead.
Track expenses and work with the Director of Administrative Support on processing grant-funded purchases.
Update and maintain digital resources and tool kits.
Provide general administrative, operational, and programmatic support under the guidance of the Executive Director for Student Success and Ivy Achieves.
This is not to be construed as an exhaustive list. Other duties associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
SUPERVISION RECEIVED: Executive Director, Student Success and Ivy Achieves
SUPERVISION GIVEN: None
Minimum Qualifications:
A minimum of an Associate’s degree with 1-3 years of relevant work experience required.
Must be skilled in Office 365 Outlook Email and Calendars.
Must be proficient in Microsoft Office applications.
Ability to effectively manage multiple projects concurrently is required.
Must demonstrate effective time management and organizational skills.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Preferred Qualifications:
Other Requirements:
Work Hours:
Hiring Range:
$45,000 – $50,000 Annualized
Team Ivy Referral:
N/A
Special Instructions to Applicants:
This is a grant-funded position. There is no guarantee of employment beyond the grant period, which ends December 31, 2024. Should the grant period be extended, the employment may be extended to the end of the extended grant period. This extension is not guaranteed.