Only candidates who are permanent in the Principal Administrative Associate title or those who are reachable on the Promotional list (Exam #1507), or the Open-Competitive list (Exam #1128) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.
The NYC Department of Design and Construction Law Division seeks a full-time Principal Administrative Associate III to work under the supervision and direction of the Labor Relations Senior Deputy General Counsel. The selected candidate will assist the Director of Labor Relations with answering phones, scheduling, and maintaining the calendar, attending meetings, and generating notetaking from the meetings. Essential duties include, but are not limited to, the following:
• Preparing COIB Annual Disclosure Reports, Labor Relations Memos, and monthly reports.
• Creating written templates and preparing correspondence using written templates for simple subject matters related to unions, NYC Office of Management & Budget (OMB), the agency’s Human Resources and Staff Development Division (HRSD), and the agency’s employees.
• Organizing and tracking Conflict-of-Interest Board (COIB) Annual Disclosures and Termination Reports.
• Following up on correspondence to notify staff of COIB Financial Disclosure requirements.
• Performing research on Labor Relations issues and inquiries, as needed.
• Updating and monitoring all Labor Relations and Disciplinary related databases, Excel spreadsheets, and written correspondence to ensure all information is current and accurate.
• Monitoring all correspondence related to Labor Relations and Disciplinary matters.
• Assisting and preparing grievance decisions.
• Preparing minutes for Safety & Health Committee meetings.
• Scanning and copying confidential documents.
• Creating, archiving, and organizing agency files.
• And performing additional related administrative/clerical duties as assigned.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
Candidate should possess strong analytic and computer skills, including proficiency using Microsoft Word, Excel and Access queries and reports. The candidate should have excellent verbal and written communication skills; a strong client service ethic; keen interpersonal skills; and the ability to collaborate with internal and external stakeholders at various organizational levels.
To Apply
For City Employees, please go to Employee Self Service (ESS), click on Recruiting Activities/Careers and Search for Job ID# listed above. For all other applicants, please go to http://www.nyc.gov/jobs,go to Search for Open NYC Jobs and click on Non-Employee Login to search for Job ID# listed above. Do not e-mail, mail, or fax your resume to DDC directly. No phone calls will be accepted.
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Hours/Shift
35 Hours
Work Location
30-30 Thomson Avenue, LIC, NY 11101
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
07/05/2023
POST UNTIL
09/03/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.