Lead Accountant-10495

Job Description

JOB SUMMARY

This position performs professional accounting duties that contribute to fiscal and financial management of the Clerk’s business unit in a centralized accounting operation. It supervises the Accounts Payable/Disbursements team consisting of 1 Accountant, 1 Senior Accounting Technician and 3 Lead Accounting Technicians. Responsibilities include invoice processing from initial receipt through approval, up to the point of QA review.

CORE COMPETENCIES

• Customer Commitment – Proactively seeks to understand the needs of our customers and provide the highest standards of service
• Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
• Organizational Excellence – Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations
• Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

• Knowledge of governmental accounting and auditing principles, practices, procedures, methods, and theory.
• Knowledge of applicable, policies, rules etc. related to financial services operations.
• Knowledge of supervisory principles, practices and procedures.
• Knowledge of personal computers using word processing, spreadsheet, database, and accounting software.
• Ability to collect, organize and evaluate data and to develop logical conclusions.
• Ability to schedule, assign, monitor, and review the work of subordinates.
• Ability to analyze and audit accounting, fiscal, payroll data and reports.
• Ability to develop computer-based spreadsheets, graphs, summaries, and reports.
• Ability to work with large data sets in Excel (55,000 to 500,000 rows).
• Ability to work with the Oracle Smart View add in for Excel to extract balances from the Oracle Cloud ERP financial system.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Plans, organizes, directs, controls, and/or supervises assigned accounting and financial functions, programs, and systems.
• Oversees and ensures timely posting of transactions/documents within functional area of responsibility.
• Oversees auditing function of processes within functional area of responsibility.
• Prepares, reviews and/or approves journal entries and adjustments.
• Evaluates effectiveness of existing accounting and budgetary systems and controls and recommends changes as needed.
• Formulates, or participates in the formulation of accounting policies, systems, controls and procedures, and monitors their implementation.
• Coordinates activities with other departments to ensure adequate flow of pertinent information.
• Provides functional expertise in training, handling and resolving process and system concerns/issues related to functional area of responsibility.
• Works with Information Technology on system problem resolution and enhancements.
• Schedules/runs nightly processing jobs and interfaces.
• Evaluates the performance of subordinate staff providing guidance, training and assistance as needed to ensure effective and timely completion of assignments.
• Serves as back up for higher level employees when needed.
• Reads and interprets court orders authorizing disbursement of registry funds, mortgage foreclosures, garnishments and eminent domain.
• Prepares Notice of Discrepancies to Clerk’s Legal Counsel as needed.
• Reviews and approves routine accounts payable items.
• Works with attorneys regarding court-ordered disbursement issues.
• Reviews and reconciles liability accounts for accuracy in relation to monthly disbursement activities.
• Monitors workload in accounting system worklists to ensure that worklist staffing is appropriate.
• Ensure transactions are properly audited and entered into the accounting system in a timely manner.
• Validates financial activities when necessary.
• Accesses bank web portals to perform inquiries and validate related to financial activities.
• Serves as liaison and point of contact for Information Technology technical staff, other government agencies, and business units, as needed.
• Performs research to resolve accounting discrepancies or answer customer inquiries.
• Prepares complex analyses and reports on accounting problems or projects.
• Provides advice and assistance to departments on a variety of accounting problems.
• Assists and trains staff members on accounting processes.

Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

A Bachelor’s degree in Accounting, Finance, Business Administration, Information Systems or business-related field and three (3) years of experience as a professional accountant or an equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted above.

STARTING SALARY: $24.19 hourly/ $50,325 annually

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

As part of the consideration for this position, eligible candidates may be required to take an Accounting assessment test.

PHYSICAL DEMANDS

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

WORK ENVIRONMENT

Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.

JOB CLASS

Classified – An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.

CAREER PATH

• Lead Accountant
• Senior Accountant
• Accounting Manager

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.