Job Description
Job Summary
The purpose of this position is to support the Clerk of Circuit Court & Comptroller’s role as Chief Financial Officer for the Board of County Commissioners (BOCC). This position supervises financial tasks related to the payment of financial obligations incurred for products and services by the BOCC and some independent agencies.
Specific Job Duties
- Supervise staff of seven employees, which includes ensuring proper training, coaching and mentoring to maximize performance and positive workplace behavior, ensuring staff compliance with organization and department policies and procedures, and managing time and attendance.
- Oversee the processing of payment requests/invoices/transactions for Board approved contracts, procurement card, purchase orders, miscellaneous direct payments, travel reimbursements, and utilities. Ensuring that all payments are made in accordance with governing statutes, policies, and procedures.
- Perform the initial review of all contracts and amendments that significantly change the terms of the original contract to identify proper amount of payments or any changes in the amounts to be paid based on the changed terms. Work with BOCC Procurement department to ensure that all contracts are uploaded into the document imaging and workflow system.
- Ensure that all payment requests are properly audited and entered into the accounting system in a timely manner. Assist technicians in processing and validated invoices when necessary.
- Perform research in the automated financial and accounting system and document imaging and workflow system to respond to department inquiries, resolve accounting issues, and monitor employee performance.
- Monitor the workload in the worklist of the accounting system and the imaging system queues to ensure items are being validated and approved in a timely manner, invoice queues are being worked in the order of stated priorities (first-in-first-out) with authorized exceptions, follow up is being completed timely on suspended items. Reassign personnel as appropriate to address the most pressing needs in the queue.
- Prepare, review, and approve GL journal entries and payables account corrections. Resolve complex accounting issues that may arise during payment processing.
- Initiate the void of disbursements at the bank and in the accounting system. Void stale dated and returned checks as appropriate in a timely manner. Access the banks web portal to perform inquiries on status of checks, initiate the void of checks, and review/approve wire transfers.
- Serve as backup to subledger accountant for period-end closing of the AP subledger
- Communicate with departments and suppliers to assist with problem solving, research, and training.
- Collaborate with the Information Technology department for testing of system solutions or upgrades.
- Draft or assist in drafting accounts payable policies and procedures. Update Standard Operating Procedures as needed.
- Assist with special projects or other duties as assigned.
Job Competencies
- Ability to operate a personal computer and navigate various software applications such as MS Word, Excel, and Outlook.
- Ability to review detailed data and detect errors and exceptions.
- Ability to communicate clearly (oral and written) with internal and external customers.
- Ability to follow multi-step instructions and adapt to changes in priorities.
- Ability to communicate, compile data and present information in report form.
- Ability to supervise, coach, and train, individuals.
Note:
- Hybrid work may be available upon successful completion of training
- Parking Stipend
- Monthly cash cafeteria benefit ($210)
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
A combination of education, training and experience that would reasonably be expected to meet the job-specific competencies noted above.
Preference may be given based on level of experience in accounting, bookkeeping or financial record keeping and level of education (such as an associate or bachelor’s degree in Accounting, Finance, Business Administration, information systems, or a business-related field). In addition, preference may also be given for any supervisory experience.
STARTING SALARY: $24.19 hourly/ $50,325 annually
PHYSICAL DEMANDS
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
WORK ENVIRONMENT
Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.
JOB CLASS
- Classified – An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
CAREER PATH
- Lead Accountant
- Senior Accountant
- Accounting Manager
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.