Salary: $60,984.00 – $97,452.00 Annually
Location : Seattle, WA
Job Type: Regular/Full-time
Remote Employment: Flexible/Hybrid
Job Number: 630
Department: Real Estate
Opening Date: 08/03/2023
FLSA: Non-Exempt
Anticipated Starting Salary: Between $67,330 – $79,212 depending on qualifications
Job Summary
Anticipated hiring salary is between $67,330 – $79,212 depending on qualifications
This position manages the administration of alliance Real Estate leases and other agreements including billing, insurance, lease security, tracking of critical lease dates and associated utility billing and services. Serves as consultant/advisor to other alliance staff in need of lease or utilities data or technical assistance. Provides support for lease development/processing, procedures documentation, budget variances, utilities, and cost recovery. Responsible for developing/monitoring and maintaining updated procedures for lease management processing and procedures.
Primary Functions
- Support the Real Estate Agreement development process. Review lease submission package. Review and certify insurance and surety documentation.
- Create and maintain accurate lease files. Initiate the document transmittal process of these documents to the Accounting Department. Analyze and recommend improvements in systems and other productivity tools.
- Insert all lease related data in the Yardi Property Management system. Audit data for accuracy. Work with Accounting staff to ensure timely and accurate tenant billing. Monitor enforcement of agreement provisions and lease related exception reports. Work with the Real Estate Manager on the lease termination/close out process.
- Lead utility billing and utility administration in both harbors.
- Monitor systems and procedures in terms of billing of leases and utilities and consider alternatives for improvements. Monitor assigned lease and utility (expense and revenue) budgets.
- Work with the Real Estate Manager on the commission memo preparation process.
- Promote, establish, and sustain strong working relationships with internal and external customers.
Required Education & Experience
Associate degree with emphasis in math, English, statistical analysis, accounting, contract management, real estate or a related field is required. An additional two (2) years of relevant experience may substitute for an associate degree.
Two (2) years of experience providing high-level professional and technical support in customer service, sales, commercial, business development or related environment is required.
Must have proven experience in the use of Microsoft Outlook, PowerPoint, Excel, and Word. Experience in a real estate environment is preferred. Working with legal documents or experience in records management is also preferred.
Additional Requirements
Working knowledge of legal documents related to real estate leases and agreements including ability to proofread these documents during the document preparation process. Knowledge of utilities and utility billing – water, sewer, storm water, electric, natural gas, HVAC, steam, and solid waste. Ability to enter data accurately and efficiently. Able to analyze and identify administrative, operational, procedural, and organizational problems, and provide viable options for corrective actions. Able to learn and operate complex systems such as SharePoint, Yardi and Maximo. Review/audit financial records and documents, prepare clear, concise, and comprehensive reports and correspondence. Possess effective interpersonal communication skills including written and verbal; workflow analysis and decision making, problem solving, team building, writing and time management skills. Exercises discretion in dealing with sensitive and complex matters.
This individual must demonstrate a caring customer service attitude, a strong commitment to operational excellence, and dedication to the organization’s core values: Integrity & Transparency; Excellence; Adaptability; Stewardship; Teamwork & Partnerships; Health & Safety; and Diversity, Equity & Inclusion. NWSA seeks candidates who will embrace and model these values both internally and externally, and who understand what it means to carry out these values in their everyday work. We value individuals who also bring an impeccable work ethic, honesty, and integrity, and who consistently exhibit enthusiasm, energy, and a drive to succeed.
In accordance with the Immigration Control and Reform Act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States. Proof will be required prior to employment.
The successful candidate must possess (or obtain within 30 days of employment) a valid driver’s license. Candidate must be able to successfully complete a post-offer substance abuse test (includes both drug and alcohol) and background investigation. Candidate must also be able to obtain/maintain a Transportation Worker Identification Credential (TWIC), which is a program managed by the Department of Homeland Security (DHS). Information on this program can be viewed
THE NORTHWEST SEAPORT ALLIANCE IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO PROMOTING AND ENCOURAGING DIVERSITY IN THE WORKPLACE.
As an employer of choice, the Northwest Seaport Alliance is proud to offer an excellent benefits package. This includes medical, prescription, vision and dental with no out-of-pocket premiums and full coverage for employee, spouse, and all eligible dependents. In addition, the NWSA also offers vacation, twelve paid holidays, sick leave, bereavement leave, paid parental leave, participation in the Washington State Public Employees’ Retirement System (PERS) and a NWSA-funded Voluntary Employee Beneficiary Association (VEBA) account for out-of-pocket health related expenses for employees and their eligible dependents. The NWSA’s benefits package is valued between 45%-55% of base salary.
01
Do you have a minimum of an associate degree with emphasis in math, English, statistical analysis, accounting, contract management, real estate or a related field?
- Yes
- No
02
How many years of experience providing high-level professional and technical support in customer service, sales, commercial, business development or related environment do you have?
- 0 to less than 1 year
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years or more
03
Please describe any experience in a real estate environment, working with legal documents or with records management that you have. If none, enter NA.
Required Question