Legal Assistant 2 (District Attorney’s Office)

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We’re always looking to improve. That’s the Clackamas County SPIRIT.

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 11, 2023.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

IMPORTANT : The computer skills testing (Microsoft Word and Data Entry) for this recruitment process will be administered ONLINE. Applicants will be able to take the test at a location of their choice. Those applicants who are selected to move forward to the online test, will receive an email with detailed information and specific instructions on how to complete the testing process.

PAY AND BENEFITS

Annual Pay Range: $52,203.83 – $65,833.47

Hourly Pay Range: $25.097997 – $31.650705

Salary offers will be made within the posted pay range and will be based on a candidate’s experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee’s date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month
  • Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 – Vacation Leave! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees’ Association.

JOB DETAILS AND QUALIFICATIONS

• Are you passionate about helping others?
• Do you want to make a difference in our community?
• Do you have exceptional organization skills?
• Do you have creative problem solving skills?
• Do you thrive in a fast-paced environment, where change is encouraged and continuously promoted?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?

If you answered “yes” to the questions above, we want you to join our team as a Legal Assistant 2 at the Clackamas County District Attorney’s (DA) Office. We are seeking a motivated individual with strong communication and interpersonal skills. If selected for this position, you will play a critical role in providing legal assistance to the prosecutors of the Clackamas County District Attorney’s Office and will be responsible for performing a full range of legal case management and support activities for criminal prosecution and other functions of the DA’s Office. In this role, you will also provide legal assistance and administrative support to deputy district attorneys, whose caseloads primarily involve the prosecution of cases with at least one felony charge or complex specialty misdemeanors. This support includes reviewing and entering case information into a case management system, preparing legal documents and correspondence from form templates, maintaining case files, and basic trial preparation. Additionally, caseload work requires preliminary proceedings (Grand Jury or preliminary hearing) for charging and frequently involves cases that are sensitive in nature and where discovery of evidence may include qualified protective orders or requires redaction.

This position will provide you with an opportunity to apply your knowledge of basic legal terminology, organizational skills and judgment to prioritize multiple competing tasks in order to support the work of the prosecutors and work collaboratively with other support staff members to achieve a positive outcome.

Our mission is to provide the highest level of value and service to the community of Clackamas County. To that end, we are searching for an individual that will meet the highest standards of professional conduct and ethics while on the job, and also will maintain those same high standards when taking actions in their personal life that could reflect on the Department.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of two (2) years of experience providing professional administrative support including:
  • Working with confidential and/or sensitive documents
  • Drafting, proofing and preparing documents and correspondence
  • Providing customer service and/or responding to customer inquiries
  • Developing and consistently following standard procedures for organizing, maintaining, reviewing and routing files, information and documents
  • Researching information, tracking, compiling, and monitoring data, and/or maintaining records in databases, spreadsheets, and paper filing system
• Experience using legal terminology, general legal office procedures, and/or other relevant legal processes
• At least one (1) year of experience providing customer service over the phone and in person
• At least one (1) year of experience working with sensitive and confidential information
• At least one (1) year of experience establishing priorities and managing workload with minimal supervision
• Experience processing a high volume of documents within time constraints
• Basic proficiency in Microsoft Word
• Strong data entry skills

Preferred Special Qualifications/ Transferrable Skills:*

• At least one (1) year of experience entering high volume of data into a Legal Case Management System, such as a Prosecutor By Karpel (PbK)
• Law Enforcement Data Systems (LEDS) Certification
• Experience supporting staff and/or attorneys in the area of criminal prosecution
• Experience using Oregon eCourt Case Information (OECI) and/or CLASSWeb systems
• Intermediate proficiency in Microsoft Word
• Basic proficiency in Microsoft Excel
• Experience gathering information and preparing reports
• Designation as a Notary Public

Pre-Employment Requirements:

• Must pass a post-offer, pre-employment drug test
• Must pass a criminal history check, which may include national or state fingerprint records check
• Possession of a valid driver’s license or an acceptable alternative method of transportation. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation or based on the department business needs. Learn More About County’s Driving & Vehicle Policy

Post-Employment Requirements:

• Requires possession of Law Enforcement Data System (LEDS) certification within sixty (60) days of hire

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

KEY COMPETENCIES FOR SUCCESS IN THIS ROLE | We are searching for someone who:

• Values Public Safety and has the desire to contribute to making Clackamas County a safer and healthier place to live. By joining our team, you will have a direct impact in bringing justice for victims and upholding the rule of law.
• Embodies “SPIRIT” by demonstrating a commitment to the Clackamas County core values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust.
• Builds Relationships by sustaining cooperative working relationships colleagues and those we serve.
• Commits to Teamwork and Collaboration by encouraging sharing of information, productive problem solving, and putting team success first.
• Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of Deputy District Attorneys, Judges, Court Personnel, Policy Agencies, Community Members and Co-Workers.
• Embraces Continual Learning by displaying an ongoing commitment to learning, self-improvements, and demonstrating willingness to grow within the job.
• Honors Confidentiality in compliance with privacy laws and in accordance with the District Attorney’s Office standard practices and procedures.
• Possesses Strong Verbal and Written Communication Skills by demonstrating the ability to clearly communicate in a professional and organized manner with variety of individuals inside and outside the organization.
• Seeks to Problem Solve by using critical thinking and analytical skills, identifying alternative strategies and bringing a solution-focused approach to address challenges.
• Engages in Self-Management by continually improving performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to develop strategies to manage work.
• Puts Ethics into Action by holding himself, herself, or themselves to a high standard of professional, honest, and objective behavior.

TYPICAL TASKS

Please review the classification specification which includes the typical tasks of this position by clicking on the following link: Legal Assistant 2 .

• If assigned to Intake desk, duties include: responds to or finds solutions for questions and issues regarding cases submitted by law enforcement agencies; consults with supervisor for assistance on new or unusual issues; receives, reviews, and inputs law enforcement reports from agencies; identifies, flags or extracts, and categorizes confidential reports that would require qualified protective orders prior to discovery; updates or adds defendants; creates new case within case management system and updates case with all pertinent information found within law enforcement reports and LEDS criminal history; links related digital evidence; applies thorough knowledge and understanding of charges to efficiently assign case to deputy district attorney based on severity of charge; identifies missing reports or evidence, and makes requests; processes all reports associated with in-custody defendants on the day of In-Custody arraignment, adhering to variety of timelines; handles all communications with law enforcement agencies regarding defendants on the In-Custody docket regarding outstanding items required for charging; determines most effective methods and resources for obtaining urgent documentation to meet In-Custody needs and deadlines; based on case severity or high public safety concern, determines appropriate communication methods to meet deadlines and maintain cooperation with agencies; expediently communicates deadline issues to appropriate parties.
• If assigned to daily In-Custody Docketing desk, duties include: responds to or finds solutions for questions and issues regarding cases submitted by law enforcement agencies; consults with supervisor for assistance on new or unusual issues; applies thorough knowledge and understanding of DDA’s legal requirements to ensure and prioritize that all electronic and hard copy (original charging instrument) documents for each case are available for DDA review prior to and during court; gathers information from Sheriff’s Office database and Jail communications to create the comprehensive daily list for defendants who will be on the In-Custody Docket for new probable cause charges and/or have been arrested on warrants for open or probation cases; disseminates daily list to appropriate staff within District Attorney’s Office; gathers files related to current cases on the docket and provides copies of all charging instruments to the Jail; processes Declaration of Order for Restraints from Sheriff’s Office Civil Unit and Pre-Trial Release documents; gathers necessary documentation for all probation violation arrests; corresponds with court, Community Corrections, and Jail regarding all charging decisions, changes in defendant status, and any cases added to docket; sets order of docket electronically and with physical files and documents; provides physical files and original documents to DDA handling the In-Custody Docket meeting stringent daily time constraints; expediently communicates deadline issues to appropriate parties; as available and as back-up, performs Intake desk duties.
• If assigned to daily Grand Jury desk, duties include: Completes subpoenas in Grand Jury (GJ) General subpoena box; takes active warrants to Judge for signatures; processes active warrants returns; runs dockets for the GJ date; reports/records Call In Line for GJ; assists in GJ Correction Panel; updates the GJ subpoena books and emails Law Enforcement Officer’s when records are received; calendaring for GJ release of records; sets up monthly GJ folders; sets up FaceTime and Skype as needed; sets up GJ recording daily; distributes badge numbers and parking codes to GJ panels; updates new juror information in master folder; helps prepare GJ room for orientation and GJ process.

WORKING CONDITIONS

Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

Please Note: This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

ABOUT THE DEPARTMENT

The Clackamas County District Attorney’s Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

Guiding Principles:

• To honor diversity and to treat all persons with respect.
• To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.
• To honor victim’s rights and interests throughout all phases of the justice system; to invite victim’s participation in determining how to meaningfully address harm.
• To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday – Thursday 7:00 a.m. – 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN’S PREFERENCE

Request Veterans’ Preference

Learn more about the County’s Veterans’ Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Lindsay Roberts, Recruiter
[email protected]

To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107177&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant

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