Salary : $44,179.20 – $55,057.60 Annually
Location : Yreka, CA
Job Type: Permanent Full Time
Job Number: 2023-01232
Department: HHSA – SOCIAL SERVICES
Division: Social Services
Opening Date: 07/14/2023
Closing Date: 7/23/2023 11:59 PM Pacific
Description
The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer
We welcome applicants of any race, religion, or ancestry.
For exact salary information please refer to the current salary schedule,
Interviews will be held on: August 2, 2023
*If selected, you will receive an email inviting you to schedule a time.
Under direction, to serve as primary coordinator, managing, directing, and supervising a variety of legal, administrative, and office support functions for an assigned county department; to perform administrative, staff, fiscal, legal support, and office management duties; to perform difficult, complex, and specialized office and fiscal support information gathering, information preparation, and public relations assignments; and to do related work as required.
Distinguishing Characteristics
This is a specialized, administrative support Legal Office Coordinator classification. Incumbents direct and provide a variety of legal support, administrative, staff, and office management functions for an assigned County department. They report directly to a department head or designee. Successful performance of responsibilities requires detailed and specialized knowledge of the operations and policies of the department where assigned.
Reports to
An assigned county department head or assistant department head or designee.
Classifications Supervised
This is a full supervisory class supervising office and legal support classifications such as Administrative Support Assistant I and II, Legal Secretary, and Senior Legal Secretary, and Victim/Witness Advocate I and II.
Examples of Duties
Serves as primary administrative staff support for a county department head in a department with substantial legal functions; plans, organizes, coordinates, and supervises a variety of legal, administrative, and office support functions; provides supervision, training, and work evaluations for assigned personnel; assists with the development and administration of the department budget; monitors expenditures and initiates budget transfers; directs the preparation and prepares a variety of mandated and financial reports; reviews and processes vendor claims; directs the preparation and prepares reimbursement claims for other government agencies; assists with the selection of new staff and directs and reviews their actions; receives and transmits documents from courts, monitors development and accuracy of legal documents for submission to the courts and use in legal and other agencies; directs a variety of legal support functions; may do research in the development of citations for cases; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information; performs special projects and prepares reports; prepares correspondence and informational materials; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases and using on-line information systems; generates computer reports; performs word processing; represents the department in a variety of situations as delegated.
Knowledge of:
- County and department policies, rules, and regulations.
- Laws, rules, and regulations affecting the assigned department’s or unit’s operations and programs.
- Legal terminology, documents, and procedures.
- Modern office management methods and procedures.
- Budget development and control.
- Public and community relations.
- Purchasing methods and procedures.
- Account and statistical record keeping.
- Proper English usage, spelling, grammar, and punctuation.
- Personal computers and software applications related to legal and administrative support work, including specialized systems used in an assigned area.
- Principles of supervision, training, and employee evaluation.
Desired Skills:
- Plan, organize, coordinate and perform a wide variety of complex and specialized legal and administrative support work for an assigned department or unit.
- Interpret, explain, and apply a variety of county, department and unit policies, rules, and regulations.
- Provide supervision, training, and work evaluations for assigned staff.
- Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority.
- Gather, organize, analyze, and present a variety of data and information.
- Provide support for maintenance and control of a department or unit budget.
- Direct the preparation and prepare clear, concise, and accurate records and reports.
- Prepare public relations and informational material.
- Take and transcribe notes of dictation.
- Use a personal computer at 45 corrected wpm or more and use software for word processing, legal, and administrative support work and work with specialized computer systems.
- Deal tactfully and courteously with the public, representatives of other agencies, and other county staff when explaining the functions and policies of the department where assigned.
- Establish and maintain cooperative working relationships.
Typical Qualifications
Training and Experience:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:
-At least five years of responsible work experience performing a variety of legal, administrative and office support work, including substantial experience in a public contact position, preferably including experience in a lead or supervisory capacity.
Special Requirements:
None.
Supplemental Information
Typical Physical Requirements
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 pounds; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
Typical Working Conditions
Work is performed in an office environment; continuous contact with other staff and the public.
NOTE:
Various bargaining units may have benefits that alter from this general summary. This summary of benefits is not a binding document and is provided as a courtesy. Refer to labor agreements (MOUs) for specific benefit information.
THESE BENEFITS DO NOT APPLY TO EXTRA HELP EMPLOYEES
Holidays:
12 paid holidays (96 hours) per year, plus 3 floating holidays
Vacation:
Two (2) weeks per year during the first five (5) years of service;
Three (3) weeks a year – five (5)- ten (10) years of service;
Four (4) weeks a year – Ten (10) plus years of service;.
Note – accrued vacation leave may not be used until after six months of employment.
Sick Leave:
Sick leave shall accrue from the date of initial employment at the rate of 3.7 hours per pay period (which is equivalent to 96 hours per years) for regular full-time employees with no maximum accrual. Unused sick leave may be converted to PERS service credit upon retirement.
Health Plan:
Siskiyou County contracts with CalPERS for medical insurance.
Effective 10/01/2022, the County will contribute 100% of the Region 1 CalPERS Gold health plan.
Effective 1/01/2023, the County will contribute 95% of the Region 1 CalPERS Gold health plan.
Effective 1/01/2024, the County will contribute 90% of the Region 1 CalPERS Gold health plan.
Effective 1/01/2025, the County will contribute 85% of the Region 1 CalPERS Gold health plan.
Dental Plan:
Effective 1/01/2023 the County contributes 95% of the dental premium.
Effective 1/01/2024 the County contributes 90% of the dental premium.
Effective 1/01/2025 the County contributes 85% of the dental premium.
Vision Plan:
Effective November 2022 the County provides vision insurance for employees and their
dependents.
Life Insurance:
The County will maintain life insurance for $50,000.
Retirement:
The County is in the Public Employees’ Retirement System (CalPERS) coordinated with Social Security.
- 2% at 55 years of age and single highest year calculation for final compensation (generally for employees hired prior to 11/02/12)
- 2% at 60 years of age and highest three year average for final compensation (generally for employees hired between 11/02/12 – 12/31/12)
- 2% at 62 years of age and highest three year average final compensation (generally for employees hired on or after 1/01/13)
Member contribution:
Employees hired prior to November 2, 2012, pay the required seven percent (7.0%) member contribution, on a pre-tax basis.
Employees hired after November 1, 2012, who are not classified as a new member pay the required seven percent (7.0%) member contribution, on a pre-tax basis.
Employees hired after December 31, 2012, who are classified as a new member will
pay one half of the total normal cost as determined annually by CalPERS on a pre-tax basis.
Miscellaneous:
• Deferred Compensation plans available through specified companies.
• IRC Section 125 plan available for pre-tax payroll deductions for contributions towards un-reimbursed medical expenses and dependent care.
SISKIYOU COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Any information on this page or links is subject to change without notice.
Siskiyou County Personnel
1312 Fairlane Road, Suite 1
Yreka CA 96097
(530) 842-8005
Comments, please email: