Design Assistant

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing high-quality services to students and other members of the university community. The department has an annual operating budget of over $350M, operates 24/7/365, and oversees a $3B asset portfolio comprising a 7 million sq. ft. physical plant across the campus. In autumn quarter of the 2021-22 academic year, R&DE will return to providing housing for over 13,000 students and dependents, serving meals at 17 dining halls, 12 retail locations, and operating athletic concessions and conference operations. Additionally, R&DE comprises 900 FTE staff in the following divisions: Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, Maintenance Operations and Capital Projects, and a team of R&DE strategic business partners: Finance & Administration, Information Technology, Human Resources, and Strategic Communications.

“Students (Customers) First” is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE,”Excellence is defined by aligning our strategic goals and performance with our vision.”

This role is currently designated as hybrid and may provide incumbents with flexibility for partial telecommuting.

JOB PURPOSE:

Function as Design Assistant to interior design team members of the R&DE, MCP Architecture and Design group. Responsibilities include: Assist with FF&E selections. Develop cadd plans for space planning, Maintenance of product design library. Maintenance of FF&E data base, Development of record documents for projects with retention of finish is samples. Coordination with industry sales representatives. And other duties as assigned. Work is typically comprised of 50% time contribution toward project assistance support, 30% towards project record keeping and product design library maintenance, 10% toward sales representative coordination and 10% toward other university required activities.

CORE DUTIES:

• Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
• Perform project management oversight of small projects or more than one large task within a larger project.
• Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
• Review, evaluate, approve, and monitor cost schedule and technical scope baselines.
• Ensure the preparation of required project documentation.
• Contribute to communication plan and change management elements.

ADDITIONAL DUTIES:

• Provide a range of junior level interior design services including but not limited to: conceptual design, design development, design presentations, development of cadd drafted furniture plans, product research, FF&E selections, development of FF&E specifications, consulting sales rep coordination, archiving information, design data base entry, updating and maintaining product library.
• Work independently and as part of a team.
• Serve as department’s junior design professional. Support Design Managers with assigned project tasks.
• Complete assignments as directed by department and University senior leadership.
• Other duties may also be assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree in a related field and two years relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Polished written and oral communication skills to address a wide variety of audiences.
• Ability to productively contribute to cross-functional teams.
• Depth of knowledge in technical discipline/domain needed to deliver projects.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Experience as junior interior design professional with demonstrated responsibilities in the following project types: retail; commercial kitchens; fine, casual, and quick service dining; commercial hospitality; higher education projects in the areas of housing, dining and hospitality.
• Strong, conceptual, graphic and presentation skills.
• Autocad, Photoshop, illustrator, Microsoft office suite proficiency.
• NCIDQ, ASID, IIDA preferred.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Frequently sit, perform desk-based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.
• Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
• Travel locally and cross-university.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $90,000 to $94,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.