The Apartment Gallery is the property management division of Property Management Enterprises LLC and provides professional management services for over 6,000 apartments and townhomes throughout Pennsylvania, Maryland, and Virginia. We strive to maintain the highest standard of professionalism, integrity and loyalty with our residents, our employees and our clients and look forward to having you as part of our team.
We are currently recruiting for a full-time Maintenance Administrator. In this position, you will provide administrative support to the Maintenance Department, supporting three Maintenance Supervisors in the York, PA region.
Requirements:
• High School Diploma or Equivalent
• Professional demeanor, solid interpersonal skills and ability to work with confidential information
• Proficient in computer technology including Word, Excel, and Email
• Excellent written and oral communication skills
• Ability to meet deadlines
• Ability to exercise good judgement and self-control
• Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
• Valid driver’s license and access to a vehicle
Responsibilities:
Make Ready
• Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process
• Update Make Ready board
• Schedule and monitor vendors and contractors for turns based on schedule and needs
• Scheduled and monitor maintenance personnel for turns based on schedule and needs
• Assign Maintenance Personnel to walk vacant readies and create punch lists
Service Requests
• Review all online service requests
• Communicate with office personnel regarding issues or concerns with work orders
• Contact and schedule vendors needed to complete service requests
• Review work orders when complete to ensure all information included
• Close work orders in OneSite
Other Duties
• Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks
• Asset Data entry while coding invoices for Supervisor review
• Coordinate and schedule appropriate safety training for maintenance employees
• Create and monitor completion of preventative maintenance schedule
Essential Physical Qualifications:
• Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking
Non-Essential Physical Qualifications:
• Running and lifting over fifteen pounds
Authority:
• Recommend changes to the position and job duties which will improve efficiency and safety
Relationships:
• Reports to the Maintenance Supervisor
• Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
• Internal contacts: managers and associates
• External contacts: residents, vendors, and guests
Benefits& Wages
We offer an exceptional pay rate and a great benefits package. Some perks include Paid Time Off, Paid Holidays, Medical, Dental, and Vision coverages, along with Supplemental insurances such as Aflac, Short Term Disability, Voluntary Life and 401(k) retirement plan with company match. Apply today to join our team!
The Apartment Gallery is an EEO employer – M/F/Vets/Disabled
The Apartment Gallery is an EEO employer – M/F/Vets/Disabled