Salary : $63,236.37 – $131,693.74 Annually
Location : Oxnard 93030, CA
Job Type: Full Time
Job Number: 3185-FN-2212-CB
Department: Finance
Division: Finance Departm/General A
Opening Date: 06/02/2023
Closing Date: Continuous
Description
This recruitment is Open and Continuous. Applications will be reviewed on a biweekly basis until the position is filled.
The City of Oxnard’s Finance Department is seeking a Management Accountant/Auditor with strong accounting, supervisory, and customer service skills to be part of the Finance team. The ideal candidate will have experience conducting financial analyses and preparing a variety of financial statements, reports, and schedules. This position will be responsible for specific aspects of governmental accounting, which may include oversight of accounts receivable, cash management, bank reconciliations, revenue analysis, debt, capital assets, leases, pensions, and grant accounting. This position will also lead a team of talented financial professionals.
WHAT YOU’LL DO:
- Supervise the posting, balancing and reconciliation of the general ledger and subsidiary accounts; examine accounting transactions to ensure accuracy; correct and update financial documents as necessary; perform monthly, quarterly, and year-end closing procedures for the general ledger.
- Work closely with external auditors in the preparation and review of annual financial statements and disclosures.
- Consult with internal and external stakeholders concerning implementation of budget, accounting and audit recommendations; analyze accounting systems and procedures, and identify changes to achieve efficiency, functional objectives and stronger internal controls.
- Lead, train, guide, and mentor a team of accounting professionals.
Payroll Title/Classification: Administrative Services Administrator/Supervisor
CLASSIFICATION SUMMARY:
This class is the eighth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing, outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs, projects, executive staff and elected officials. Incumbents provide first-level supervision to a minimum of two or more professional level (exempt) employees, or oversee a major financial function or administrative program having broad city-wide impact or serve as a designated subject matter expert, performing complex analysis and/or program administration, which may include providing first or second level supervision to paraprofessional(non-exempt) employees. Decision-making includes providing input into management objectives, establishing work goals and objectives of a unit to carry out management direction, and selecting the method to address a problem or issue, subject to the constraints established by management objectives and direction.
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am-5:00pm. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.
Essential Functions
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
- Providing accounting, budgeting, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);
- Overseeing daily operations, initiative or projects;
- Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders
- Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
- Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
- Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.
- Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.
- Setting unit or project goals, objectives and standards;
- Planning and monitoring progress towards objectives;
- Overseeing changes in policies and procedures;
- Ensuring proper cash controls are in place;
- Reviewing and approving requisitions;
- Approving accounting transactions;
- Reviewing fund balances and payment obligations;
- Analyzing and forecasting expenses and revenues;
- Analyzing, evaluating and selecting investments allowed by City policy;
- Preparing or directing the preparation of reports; coordinate budget preparation;
- Reviewing and verifying journal entries.
- Performs other duties of a similar nature and level as assigned.
Minimum Qualifications
The following are the minimum qualifications necessary for entry into the classification:
EDUCATION:
- Bachelor’s degree in business administration, finance, accounting or related field
EXPERIENCE:
- Five (5) years of journey- level professional experience in area of assignment and two (2) years of supervisory or lead experience
LICENSING/CERTIFICATIONS:
- None required
OTHER REQUIREMENTS:
- Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors
HIGHLY DESIRABLE QUALIFICATIONS:
- Master’s Degree
- Public sector/governmental agency experience
- Certified Public Accountant
General Information
APPLICATION PROCESS:
- Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Finance Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City’s direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781
If you have any questions regarding this recruitment, please contact Ashley Costello at ashley.costello@oxnard.org or (805) 200-5445.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; “Classic” members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates:
Leave accrual rates vary between 6.24 – 11.78 hours per pay period based on years of service.
Administrative Leave:
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation:
The City contributes 1% to a deferred compensation program.
Bilingual Pay:
A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental:
Employees can choose from a variety of medical plans provided by the City. The City’s contribution to medical coverage is outlined below:
Level One – For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two – For employees hired on or after January 1, 2023, the City will contribute $1,774.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.
Holidays:
The City observes 12 holidays per year
Life Insurance:
City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.
Tuition Reimbursement:
Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.
01
Do you posses a Bachelor’s degree from an accredited college or university with major coursework in accounting, finance, business administration or a related field?
- Yes
- No
02
Do you possess five (5) years of professional level accounting experience and at least two (2) years in a supervisory or lead role?
- Yes
- No
03
Please describe your supervisory/lead experience. In your response, please include: 1) Your Title2) Employer3) Number of employees you supervised and/or lead4) Your key supervisorial or lead duties
Required Question