Under the direct supervision of the Chief Accounting Officer (CAO), Calavo is looking for a talented, multi-disciplinary, experienced Accounts Receivable Manager. The Accounts Receivable Manager will define, implement, and drive solutions that will enable an efficient and productive accounts receivable department. This position will liaise with Sales, Accounting, and Operations, and most importantly customers to ensure that credit terms extended to customers are aligned with the customer’s risk profile, accounts are managed appropriately to minimize write-offs, and ensure timely processing of payments to manage overdue accounts and optimize cash flow. This is a highly visible and critical position that will help support the centralization and standardization of the accounts receivable process. The successful candidate has proven success in developing and managing teams, created new processes, strong management, communication and leadership skills, and experience working in a fast-paced organization. THIS IS AN ON-SITE POSITION OPERATING OUT OF OUR CORPORATE OFFICE IN SANTA PAULA, CA.
Duties and Responsibilities
- Manage collections of outstanding account receivables.
- Manage ATB (Aged Trial Balance) and all transactions for assigned accounts.
- Manage assigned accounts and all applicable collection reports.
- Maintain accurate customer information in system according to company procedures.
- Update client database to accurately tracking ongoing activities.
- Monitor credit limit in the system and advise accounts owners.
- Perform month end close responsibilities on assigned accounts.
- Manage a team both locally and remote.
- Partner with sales and customer service teams to resolve issues and invoice disputes.
- Advise sales team of outstanding invoices and past due invoice issues. Alert them of issues and enlist support for resolution of disputes.
- Consistent collaboration/meetings with operational leadership to ensure compliance on billing SOP’s/ tracking of invoice disputes (volume/root cause/ improvement)
- Manage the reconciliation of any irregularities.
- Work collaboratively with accounts payable and other accounting staff to ensure accuracy in finances.
- Enhance and maintain accounts receivable reports to monitor customer balances and payment trends.
- Create/implement and manage AR KPI’s.
- Publish KPIs and/or accounts receivable dashboard to help monitor the business.
- Manage functions for accounts receivable daily responsibilities and tasks.
- Prepare and communicate various daily, weekly, or monthly financial reports to stakeholders.
- Perform various Ad Hoc reporting and analysis.
- Assist with implementation and testing of new programs, streamlining processes and upgrades, as necessary.
- Coach and develop a high performing team of credit and collections professionals including but not limited to, coaching; holding career path discussions; recommending applicant selection; imposing disciplinary actions; resolving grievances, difficult personnel, and task related issues; directing, reviewing and approving assignments; approving leave requests and time sheets; and ensuring appropriate training is provided.
Successful Accounts Receivable Manager Candidates Must Demonstrate the Following Abilities:
- Bachelor’s degree in Accounting, Finance or related field or equivalent directly related work experience.
- Minimum 5 years Accounts Receivable experience.
- Minimum 3 years of supervisory experience.
- Experience in agriculture or produce industry is preferred.
- Strong leadership skills with a dedication to driving and achieving results.
- Ability to build a team to be successful and efficient.
- A self-starter, work well as a team player, but work independently when appropriate.
- Strong analytical skills and critical thinking.
- Advanced skills in automated financial and accounting reporting systems.
- Ability to identify discrepancies and inconsistencies.
- Sense of urgency to accomplish tasks before the due date.
- Demonstrate expertise of analyzing processes and implementing process, and work on system/process improvement to reduce manual work and to improve operational efficiency.
- Proficient in Microsoft Office, Outlook, Word, and Advanced Excel Skills.
- Diligent and punctual.
- Excellent verbal and written communication skills.
- Strong work ethic and comfortable in a fast-paced environment.
- Working well on diverse teams and highly collaborative.
- Exceptionally motivated, organized, and detail-oriented with a high level of accuracy.
- Curious with a desire to learn; team player with a willingness to help where required.
- Ability to manage time and complete assigned work through strong organizational and problem-solving skills.
Compensation
- The base salary we reasonably expect to pay for this role is: $94,000 – $141,000
- The actual salary for this role will be determined by a variety of factors, including but not limited to the candidate’s skills and experience.
- Please note that base pay is one important aspect of a compelling Total Rewards package. The base pay range indicated here does not include any additional benefits or cash bonuses that you may be eligible for based on your role and/or employment type.