The Department of Facilities Management and Planning (FMP) supports the mission of the University of Denver’s physical resources in order to provide a healthy and safe educational environment for campus community through services of the departments of Capital Projects and Planning, Facilities Management, Parking & Mobility Services, Auxiliaries & Real Estate, and Business & Operations.
Position Summary
The FMP Manager of Business & Operations partners with the Executive Director of Budget and Administration (EDBA) in managing financial, human resources, and general business operations functions for FMP and directing transactional processes associated with the FMP overall budget. The manager serves as a business partner and ensures all current-year transactions align with the current-year budget and supports long-term strategies and efficiencies.
The Manager of Business and Operations provides coordination and management for all Departmental Human Resources functions for over 260 union and non-union employees. The Manager of Business and Operations supervises the Business Coordinator position which is responsible for all office functions within the Department of Facilities Management. The Manager of Business and Operations supports the office of Facilities Information Management responsible for the work order management system (TMA), utility and energy management systems (Energy CAP), vehicle management software, space management software, Geographic Information System (GIS), and other databases required for the operational mission of Facilities Management and Planning.
Essential Functions
In addition to the following the University of Denver’s policies and procedures, principal responsibilities include, but are not limited to:
Financial
- Manages the accounting, billing, budgeting, budget status and financial report functions for all the Facilities Management (FM) entities and coordinates these functions with the appropriate FMP departments to ensure compliance with DU procedures.
- Co-Leads the future year budget development process with the EBDA.
- Assists the EBDA with planning strategic funding and general business operations.
- Directs the processes for analysis of salaries, departmental salaries and expenses, and other areas as directed by the EBDA.
- Oversees systems for auditing personnel expenditures, ensuring departments remain within budgetary limits or allotments.
- Acts as a signatory for transactional processes in the absence of the EBDA.
- Coordinate expense/P-Card review and approval.
- Producing and supporting analysis on a variety of information and data that assists in the overall efficiency of the Facilities Department.
- Works with the office team and Director’s to support the Regulatory Compliance efforts of the Department.
- Supports and helps coordinate audits performed by Internal Audits or External Auditors in conjunction with FM financial Data.
- Approves banner financial transactions, departmental contracts, and HR transactions.
Human Resources and Payroll
- Provides coordination for all Departmental Human Resources functions for over 260 union and non-union employees.
- Serves as a departmental liaison and representative for human resource needs, questions and functions related to recruitment, hiring, payroll, merit review, disciplinary process, and the union contract etc.
- Oversees and provides direction to the payroll personnel supervisor and staff for the functions performed: payroll, time keeping, leave, labor costing into FMS, worker’s comp, unemployment, LTD, retirement, recruitment, employment sign up process, and affirmative action in recruiting.
- Prepares all recruitment advertisements for FM positions, making sure that they are correct. Place ads in the desired newspapers and websites in accordance with DU policies and procedures and charge to the correct accounts.
- Supports employee on-boarding, new employee orientation, training record management, equipment issue, and out-processing of separating employees.
- Recommends and assists the AVC and Directors with creating and implementing hiring procedures.
- Provides status and analysis tools and information to the AVC and Directors regarding staff salaries in the hiring phase and drafts offer documents specific to each hire for review.
- Ensures that DU’s values of justice, diversity, equity, and inclusivity are installed within all hiring processes and maintained through personal management practices.
- Assists the AVC and EBDA with the execution of the annual merit process and serves as DU liaison for yearly performance management processes.
Operations and Supplemental Support
- Supports the office of Facilities Information Management responsible for the work order management system (TMA), utility and energy management systems (Energy CAP), vehicle management software, space management software.
- Works with the office team and Facilities Information Manager in the management and analysis of the CMMS program making sure that we continue to enhance our ability to measure workflow and reporting capabilities.
- Maintains a good working relationship with our customers, responding promptly to their complaints and concerns.
- Process general ledger entries related to human resources, finance, and other transactions as needed or directed.
- Other duties as assigned by the EBDA.
Knowledge, Skills, and Abilities
- This position involves frequent interaction with a variety of University administrators and calls for effective presentation and communication skills.
- Ability to respond to common inquiries or complaints from constituents is essential.
- Ability to write comprehensive reports, effectively present information and respond to questions from a variety of administrators, staff, and students.
- Ability to develop, read, analyze, and interpret general business, financial documents, and budget reports.
- Excellent computational and analytical skills in understanding budgets, calculating payroll, and making multi-year projections.
- Excellent ability to work independently, solve problems, provide positive leadership, and demonstrate due discretion and excellent judgment.
- Has management ability; strong organization, planning, interpersonal, and communication skills.
- Proven ability to work with a high level of independence, maintain confidentiality, prioritize assignments and division needs.
- Advanced knowledge of Microsoft Office Suite.
Required Qualifications
- Bachelor’s degree, or equivalent combination of education and experience.
- Five years of experience working in a financial role with human resources a plus.
- Experience with budget forecasting and development, financial management, and accounting oversight.
Preferred Qualifications
- Master’s degree in business, accounting, or related field.
- 3-4 years of work experience with budget forecasting and development, financial management, and accounting oversight.
- Experience and working knowledge of SCT Banner.
- Experience in Kronos payroll system.
- Experience in Facilities & Construction management, human resources, and familiarity with University financial systems (Banner, Kronos, etc.) Familiarity with CMMS Systems (TMA).
Working Environment
- The position is based in an office setting, with frequent computer use.
- The position involves travel to various campus offices for budget meetings, and other Facilities Management business.
- The environment is fast paced and is characterized by frequent interruptions and multiple demands.
Physical Activities
- Ability to sit in front of a computer for an extended period.
- Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.
Work Schedule
The University’s administrative offices are open Monday – Friday, 8:00 a.m. – 4:30 p.m. Work schedule may vary.
Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) October 3, 2023.
Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.
Salary Grade Number:
The salary grade for the position is 11.
Salary Range:
The salary range for this position is $68,000 – $80,000.
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .
Please include the following documents with your application:
The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers’ Rights (“POWR”) Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver’s Non-Discrimination-Statement .
Statement of Other Duties Disclaimer
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Advertised: September 19, 2023
Applications close: