Manager- CIP- Parks & Recreation Department

Salary : $81,681.60 Annually

Location : Port St. Lucie FL 34984, FL

Job Type: FULL-TIME

Job Number: 202302438

Department: PARKS AND RECREATION DEPARTMENT

Opening Date: 10/13/2023

Closing Date: 10/27/2023 5:00 PM Eastern

POSITION SUMMARY

The City of Port St. Lucie is an equal opportunity employer.

This position requires the applicant to successfully pass a drug screening.

The starting salary range for this position is $39.27 – $45.16 depending on qualifications

Highly responsible and technical managerial position responsible for implementing the Parks and Recreation Capital Improvement Program (CIP) and ensuring City guidelines, policy, code, and standards are consistently maintained. The position maintains direct oversight of the Projects Parks & Recreation 10-Year Master Plan CIP Projects to include new park construction, park renovations, trail construction, and other projects as assigned. This position has supervisory responsibilities and facilitates the development of public trust and confidence in the City.

This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency.

ESSENTIAL DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision-making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives; maintains high levels of work and productivity by generating innovative solutions to work situations.
• Supervises assigned staff and provides direction relative to City and departmental policies and procedures. Evaluates performance of direct reports, makes hiring recommendations as requested to supervisors.
• Works directly with the Parks Administrator – Projects, Assistant Director, CRA Director and other Department and City Staff on various projects administering the Capital Improvement Program (CIP). This position will often be the liaison with consultants and other agencies involved in these projects, as well as the public.
• Oversees the construction of new facilities as well as major and minor renovations.
• Responsible for contract administration, payment requests and approvals.
• Coordinates with the appropriate Parks Operations Manager regarding parks and recreation improvements and needed maintenance programs.
• Participates in the development of the Capital Improvement program.
• Review plans, calculations, permits, and other documentation related to park projects for conformance with applicable City requirements and general good park practices.
• Makes field inspections to verify or gather information on existing conditions; design alternatives; and progress of park and recreation construction. Observes testing and inspections.
• Involved with public outreach efforts, webpage updates, and other communications/marketing tasks related to assigned projects.
• Responsible for the management of assigned CIP projects including, but not limited to procuring design and construction services, managing consultants and contractors, mitigating cost and time overruns in both design and construction phases, and reviews and approves change orders and schedules.
• Develops and maintains internal project management schedules and budget tracking records for each project and formulates written progress reports to higher level management.
• Responsible for conducting research, responding to Citizen comments, and preparing written summaries.
• Participates with the Procurement Management Department for the selection of consultants and/or contractors.
• Responsible for preparing or evaluating written reports or spreadsheets for various related projects.
• Acts as the liaison to the Procurement Department providing all relevant information as it relates to project contracts, specifications, memorandums, financial information, timelines, and other information.
• Develops a variety of documents including correspondence, reports, technical specifications, agendas, contract documents, minutes of meetings, memoranda, lists, schedules, manuals, booklets, and other written materials, including PowerPoint presentations.
• Provides project updates, including schedule and budget status, monthly with project-related photos for the department’s monthly report and the City’s Project Tracking system.
• Makes presentations before the City Council, the City Manager, other Departments, and the public.
• Serves as a liaison between the City, the public, developers, contractors, and other regulatory agencies with regard to assigned CIP projects.
• Research, create, collect, and maintain documentation as a National Recreation and Park Association (NRPA)Commission for Accreditation of Park and Recreation Agencies (CAPRA) Accreditation Team Member.
• Occasional work-related travel may be required for conferences, training, or project-related planning site visits.
• Other duties as may be assigned.

Supervisory Responsibilities
Directly manages non-supervisory employees. Carries out management responsibilities in accordance with the City’s policies and applicable laws. Responsibilities may include interviewing, hiring recommendations, and training employees; planning, assigning, and directing work; evaluating performance; rewarding and disciplining employees; addressing complaints and resolving problems.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE
Graduation from an accredited high school or possession of an acceptable equivalency diploma required. Five (5) years of experience related to construction and contract management, with a minimum of one (1) year of management or supervisory experience required. Graduation from an accredited college or university with a Bachelor’s degree in civil engineering, construction management, business administration, public administration, or related field is preferred. Previous management experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS
Valid Florida Driver’s License and maintenance of clean driving record.

KNOWLEDGE, SKILLS, & ABILITIES

• General knowledge of and ability to apply principles of park planning and design to public facilities and sites.
• Working knowledge of principles of budget preparation and monitoring.
• Knowledge of construction and building facilities.
• Knowledge of bidding and contracting procedures when implementing proposed facility design.
• Knowledge of landscape design, Florida ecosystems, and natural resources.
• Working knowledge of computer applications, including but not limited to email, word processing, spreadsheets, and PowerPoint required.
• Skill in public speaking.
• Skill in the use of job-related mathematics, computerized drafting equipment and drafting instruments.
• Ability to prepare written technical reports, estimates, critical path management, construction and costs reports within time constraints.
• Ability to present project ideas and proposals graphically, orally and in writing to staff, City Council, other governmental agencies, and the public.
• Ability to read and interpret construction design prints; to prepare material take-offs and as-built drawings, observe and analyze construction methods; know and enforce construction standards and specifications; prepare field sketches and cost estimates; to keep appropriate records.
• Ability to inspect projects to assure that new construction is performed according to specifications; to note and report deficiencies and improper construction methods; to monitor job progress; to assure that field sketches and cost estimates are accurate; to practice and enforce good safety procedures; to present and maintain a high organizational image and maintain good public relations.
• Ability to establish and maintain effective working relationships with staff, consultants and City officials and employees.
• Ability to communicate effectively in writing and orally.
• Ability to focus on the positive in every situation.
• Ability to model respect for individuals, teams, and the organization.
• Ability to stay centered when challenged.
• Ability to work under pressure and meet deadlines.
• Ability to follow through with assigned tasks.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

12 paid holidays per year

Vacation Leave:
1-3 years- 10 days
4-9 years- 15 days
10-19 years- 20 days
20+ years- 25 days
PT employees accrue depending on hours worked
Personal Days:
2 days for non-exempt employees per year
3 days for exempt employees per year

Sick Time:
FT employees accrue 8 hours per month
PT employees accrue 4 hours per month

Retirement Plan:
The City contributes an amount equal to 11.4% of an eligible employee’s biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.
457 Deferred Compensation Plan and Roth IRA
$50,000 Basic Term Life Insurance
$50,000 Accidental Death & Dismemberment Insurance
Short-Term and Long-Term Disability
Health, Vision and Dental Insurance

Optional Benefits:
Tuition Reimbursement
Flexible Spending Account
Wellness Program
Health Reimbursement Account
Employee Assistance Plan
Supplemental Life
Legal insurance

The of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.

01

Do you have a high school diploma or equivalent GED? A high school diploma or GED must be presented at time of employment.

• Yes
• No

02

Do you have a valid driver’s license?

• Yes
• No

03

Do you have a clean driving history?

• Yes
• No

04

Do you possess a Bachelor’s Degree in Civil Engineering, Public Administration, or related field?

• Yes
• No

05

Do you have a minimum of five (5) years of experience related to construction and contract management, with a minimum of one (1) year of management or supervisory experience?

• Yes
• No

06

Please describe your experience.

Required Question