Manager of Federal, State, and Local Grants

Position Type:
Business Office

Date Posted:
9/22/2023

Location:
Central Office

Closing Date:
10/02/2023

Human Resource Management

POSITION DESCRIPTION

POSITION TITLE: Manager of Federal, State, and Local Grants

REPORTS TO: Business Administrator

JOB GOAL: The Manager will research, apply, track, and obtain funding for Federal, State, and Local grants to support the Teaneck Public Schools.

ESSENTIAL QUALIFICATIONS:

1. Hold a minimum of a Bachelor’s degree from an accredited college or university.
2. Superior written and verbal communications skills.
3. Outstanding ability to synthesize large amounts of information into compelling narratives.
4. Excellent meeting facilitation skills.
5. Knowledge and /or experience in the education field preferred, especially program and proposal development.
6. Outstanding organizational skills and attention to detail.
7. Ability to work independently and as part of a team.
8. Proven ability to meet and complete multiple deadlines and tasks.
9. Demonstrated flexibility, creativity and collaborative working style.
10. Have excellent integrity and demonstrate good moral character and initiative.
11. Demonstrate the ability to communicate effectively in English both orally and in writing, including Standard English usage, grammar and vocabulary.
12. Demonstrate the ability to use technology for word processing, data management, presentations and telecommunications.
13. Provide proof of U.S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
14. Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education in accordance with N.J.A.C. 18A:6-7.1.
15. Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation in accordance with N.J.A.C. 6:3-4A.4.
16. Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.

ESSENTIAL FUNCTIONS OF POSITION:

1. Monitor websites regularly for funding opportunities and announcements, providing recommendations on District eligibility and alignment of opportunities with District needs and priorities.
2. Manage multiple stakeholders and complex grant development process, applying knowledge of educational content areas, District priorities and proposal requirements to ensure that proposed strategies meet District needs while complying with grant guidelines.
3. Establish operational objectives, work plans, timelines and assignments for proposal development, determining how to use resources to meet objectives and schedule and collaborate with appropriate District staff and external partners.
4. Write grant proposals and compete for external funding.
5. Establish contact with and collect information from funding sources in both public and private sectors.
6. Make available and disseminate information on funding opportunities, program guidelines, application materials and other relevant information to all District personnel.
7. Establish standard practices and procedures for receiving and processing funding requests.
8. Oversee pre and post award grant administration.
9. Ensure alignment of all grants to the District’s Strategic Plan and Superintendent’s priorities.
10. In conjunction with the Business Office, ensure grant-related expenditures are within the budget.
11. Prepare and submit required reports and reimbursement requests.
12. Work cooperatively with school principals/administration to ensure that grants are expended properly and that funds are consistently utilized across offices and schools in accordance with state and federal laws, regulations, federal/state/local requirements.
13. Develop and maintain a system for tracking grants management tasks and deadlines.
14. Develop and maintain processes pertaining to grant administration.
15. Maintain knowledge of Federal, State and Local grant policies and regulations.
16. Perform such other tasks and assume such other responsibilities as may be assigned by the Superintendent of Schools.
17. Performs related duties as assigned.

Position descriptions are established by the Human Resource Management Office and adopted by the Board of Education and are intended only to summarize the essential duties, responsibilities, qualifications, and requirements of the position for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Position descriptions are not designed to contain or be interpreted as a comprehensive inventory of all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed. Individuals shall perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Every employee has a duty to perform all assigned tasks. The order of essential functions and duties of the position as listed in the position description is not designed or intended to rank the duties in any order of importance relative to each other.

TERMS OF EMPLOYMENT:

Confidential, twelve-month position. No bargaining unit affiliation. Salary determined by negotiation with the Superintendent of Schools and approved by the Board of Education.

SALARY RANGE:

$75,000 – $90,000

EVALUATION:

The annual performance evaluation will be based upon this position description and any applicable State regulations and/or Board of Education policies.