Salary : $43,909.00 – $73,195.00 Annually
Location : Monroe, NC
Job Type: Full Time
Job Number: 11512
Department: Energy Services
Opening Date: 09/15/2023
Closing Date: 9/25/2023 5:00 PM Eastern
GENERAL DEFINITION AND CONDITIONS OF WORK
Performs technical administrative work in the management of permanent records for the Natural Gas Division; does related work as required. Work is performed under the supervision of the Gas System Manager.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.
ESSENTIAL FUNCTIONS/TYPICAL TASKS
Coordinating and maintaining documentation for the natural gas transmission and distribution systems and the LNG Peak Shaving Facility; enters data into the City’s computer system; organizes and maintains permanent records and files; prepares secondary reports. Establishes standardized departmental filing systems for both paper and electronic records. Maintains active and inactive records; creates and updates natural gas operations spreadsheets. Ensures a reliable and organized documentation retrieval process for State and Federal DOT audits. Assists with State and Federal DOT field/record audits. Performs minor revisions/edits to Compliance Plans (Public Awareness, Drug and Alcohol, Damage Prevention, etc.). Compiles documentation and prepares spreadsheet for the Monthly Compliance Review. Assists with the creation of new Operator Qualification (OQ) personnel accounts and retrieves OQ reports from the City’s OQ provider. Assists with equipment/material quote retrievals, Purchase Order (PO) Requisition entries, and the PO Receiving process. Assists with the drafting of vendor contracts and contract documentation compilation for submittal. Identifies incomplete, missing, or conflicting information on field-retrieved documentation. Submits reviewed documentation to the Administrative Services Supervisor or designee for processing. Reviews and analyzes Compliance inspections for completeness; submits work orders for repairs as needed. Ensures documentation is processed timely and data is entered accurately into the City’s computer system. Prepares a variety of secondary reports. Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to type; ability to prepare effective correspondence on routine matters and to perform routine office management details; ability to develop and maintain complex Excel spreadsheets; ability to track/monitor natural gas work orders; ability to establish and maintain effective working relationships with customers, associates and the general public.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to a high school diploma or GED and extensive office assistance experience.
SPECIAL REQUIREMENTS
Possession of an appropriate driver’s license valid in the State of North Carolina.
CITY DEMOGRAPHICS/BENEFITS/APPLICATION LINK:
The City of Monroe is a vibrant and progressive hub of retail, government, culture and industry in Union County. Monroe has a population of just under 40,000 residents and serves as the county seat. From the large Historic District complete with stately homes and a newly revitalized downtown, to its industrial core attracting businesses from across the globe, to the ever-growing retail marketplace, Monroe has something to offer to all. ~Where Heartland Meets High Tech.
The City of Monroe has a population of 36,392, and is the county seat of Union County. The historic Victorian Courthouse, built in 1886, sits magnificently atop a central square and draws attention from every direction. To the north lie County and City government buildings, to the south quaint downtown shops, restaurants and businesses. Several fountains and small park areas are part of the downtown landscape. A thriving Highway 74 Corridor is where most major restaurants, hotels, and shopping are found. The City of Monroe is also home to the Charlotte-Monroe Executive Airport.
The City of Monroe operates under a Council-Manager form of government. The City Council sets policies and enacts ordinances, which are carried out under the City Manager’s direction. The City Council is comprised of an elected Mayor and six council members. The City has approximately 500 Full-time and 200 Part-Time employees within the following department: Administration, Communications and Tourism, Downtown and Facilities Maintenance, Economic Development, Energy Services, Engineering, Finance, Fire Department, Human Resources, Information Technology, Parks and Recreation, Planning and Development, Police Department, and Water Resources.
The City of Monroe provides full-time employees an excellent fringe benefit package including 401(k), medical and dental insurance, prescription drug card, retirement, life insurance, short-term disability, sick leave, and many other group employee benefits. In addition: six (6) month successful probation with 5% increase in salary, Christmas bonus based on hire date, Performance Pay, Cost of Living Adjustments as approved by City Council, wellness incentives, fifteen (15) paid holidays and tuition reimbursement.
Apply online at www.monroenc.org and select Employment Opportunities.
The City of Monroe is an EOE/AA/Drug Free Workplace Employer.
The City of Monroe offers comprehensive benefits to our employees for benefit eligible positions.