Overview
Entry level position responsible for office management and administrative support while also executing routine payroll functions and other data processing, as needed. Successful candidate will be a team player willing to jump in to assist as needed across all departments.
This role will pay a wage of $20 To $25.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Maintain files, equipment, supplies, services and overall organization of the business office.
- Provide a presence in the business office to greet and assist occasional clients & visitors, as well as, handling phones calls and responding to voicemails and emails.
- Process new hire paperwork including background checks and data uploads to a centralized corporate payroll group.
- Perform biweekly payroll functions including time clock data and personnel change review and upload, payroll register reconciliation, and check distribution, ensuring timely & accurate processing.
- Assist in performing accounts receivable processes including customer invoice preparation, payment application and occasional collection calls
- Assist in perform accounts payable processes including vendor invoice processing, master file updates/maintenance and annual 1099 reporting.
- Assist with cash receipt reporting and reconciliation.
- Assist with PCI compliance & reporting.
- Perform annual record retention compliance duties and record keeping.
- Assist with IT related inventory and credentialing functions.
- Other duties as deemed necessary or as directed
Required Knowledge/Skills/Qualifications:
- Strong organizational & communications skills.
- Ability to multitask with a high level of accuracy while meeting reporting deadlines.
- Experience with Microsoft Office, with emphasis on Excel and Word.
- Familiarity with ADP, ETime, Sage 100 &/or Paciolan software, a plus.
- Ability to work some nights, weekends & holidays on as available/needed.
Qualifications
- 1 -2 years of experience in a business office environment.
- Degree from an accredited college, school, or university preferred.
Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social demands:
- While performing the essential functions of this job, the employee may be asked to multi-task under time limits. Position requires attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.
Physical demands:
- While performing the essential functions of the job, the employee operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; communicates via telephone, email and in-person with others to exchange accurate information. Employee may occasionally lift and/or move up to 20 pounds.
Work environment:
- The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times.
Vaccination Statement
We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.