Salary: $2,940.00 – $3,883.00 Monthly
Location : Spokane, WA
Job Type: Classified
Job Number: 20233817
Department: SCC Arts & Sciences Division
Opening Date: 09/11/2023
Closing Date: 9/25/2023 4:00 PM Pacific
DESCRIPTION
Starting salary for this position is: $2,940(Monthly)
Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.
Community Colleges of Spokane (CCS) District Equity Statement
CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.
Spokane Community College (SCC) is a beautiful campus located in the inland Pacific Northwest, on the ancestral home of the Spokane Tribe, near the Spokane River. Our campus is not far from the urban center of Spokane, a mid-sized city with a high quality of life and quick access to the outdoors. See our website for more in Spokane.
SCC is one of two accredited community colleges that comprise the Community Colleges of Spokane (CCS). Serving about 15,000 students, SCC endeavors to be an educational leader and a responsive partner with the community and region, offering access to relevant programs of the highest quality. We offer state-of-the-art career technical programs (approximately 50% of total enrollment) as well as liberal arts/transfer programs (about 25%) and basic education for adults (about 25%), In addition to serving the urban and suburban population in greater Spokane, CCS provides educational services to rural communities throughout a 12,302 square mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties as well as portions of Lincoln County.
SCC’s mission is to provide all students with an excellent education that transforms lives and expands their opportunities.
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Office Assistant 3 in the SCC Arts & Sciences Division.
This cyclic schedule is a 9-months/30-hours a week position.
GENERAL DEFINITION
Under the general supervision of the Office Manager, the Office Assistant 3 provides front office administrative support to the Arts & Sciences division. Responsibilities include assisting the Arts & Sciences Dean’s Office by supporting faculty, assisting students, answering phones and emails, ordering supplies, submitting IT and Facilities work orders, preparing instructor evaluation packets, and making room reservations.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Assist students, faculty, and the public with a variety of requests. Post class cancellations, deliver items around campus, answer phones, respond to emails, and provide information in person to students, staff, and the public. *
- Plan and support various division and campus committee meetings. Find and reserve rooms, process meal approval paperwork, send meeting announcements, coordinate with faculty to make meeting agendas and copies of handouts, and take/distribute meeting minutes. *
- Perform general office duties: type, scan, copy, file, and create word processing documents and/or spreadsheets. Submit IT and Facilities work orders, maintain/update faculty office assignments, and process purchase requisitions. *
- Purchase and distribute office supplies following proper purchasing procedures. Track receipts and reconcile purchase card (p-card) transactions. Prepare monthly purchase log spreadsheet in Excel and verify purchases with bank statement. *
- Distribute mail, troubleshoot office equipment, and coordinate maintenance for office equipment as needed. Help maintain organization and processes in the Faculty Resource Center. *
- Prepare instructor evaluation packets. *
- Maintain office record keeping and filing systems both electronically and manually. Maintain proper records retention standards and confidentially of information. *
- Interact with Central Services and Facilities departments as necessary to maintain safe and orderly work environments. *
- May process travel for the Arts & Sciences division, as needed. Prepare travel authorization forms for approval, make travel arrangements, provide itinerary to traveler, and complete expense reports, following state and district policies and procedures.
- May provide clerical support for the Business, Hospitality, and Information Technologies division, as needed.
- Model professional decorum and mutual respect in all personal interactions. *
- Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
- Support and advance the CCS strategic plan, and perform other duties as assigned. *
* Indicates this is an essential duty.
COMPETENCIES & OTHER REQUIREMENTS
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)
- Experience in an office environment.
- Customer service experience.
- Experience using Microsoft Office and Adobe products, including word processing, and spreadsheet functions.
- Ability to create and maintain spreadsheets in Excel: enter data with attention to detail and minimal errors.
- Professional phone and email etiquette experience including excellent verbal, written, and interpersonal communication skills.
- Proofreading and filing skills.
- Ability to take meeting minutes including proficiency in spelling, punctuation, and grammar.
- Working knowledge of office equipment e.g., printers, copiers, scanners and fax.
- Ability to handle frequent interruptions.
- Ability to prioritize tasks to meet multiple deadlines while working independently in the absence of supervisor.
- Ability to maintain a high level of confidentiality.
- Acceptance of the responsibility to promote the welfare and best interests of students at all times.
- A demonstrable understanding and acceptance of the vision, mission, values, goals, objectives and strategic plan of CCS.
- The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
- Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.
PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
- Associate degree or higher in Office Administration or Business Administration or related field from an accredited institution.
- Two (2) or more years of office or customer service experience requiring frequent written and verbal communication with staff and the public.
- Experience in a higher education environment.
CONDITIONS/TERMS OF EMPLOYMENT
TOTAL COMPENSATION WITH BENEFITS: $52,091 – $64,103.
Total compensation is an estimate based upon adding the following amounts together:
- Base compensation of $35,280 – $46,596, plus
- Current employer-paid health and related benefit contribution rates, plus
- Median retirement fund contributions.
- All Head Start positions will begin at range C.
The actual total will vary depending upon each employee’s enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
PHYSICAL REQUIREMENTS
- Work is performed in a normal, temperature-controlled office environment.
- Work is sedentary in nature.
- Frequent use of computer and exposure to terminal screens.
- Visual focus and strain.
- Work directly with students/clients.
- Move up to 25 lbs. occasionally.
- Frequent repetitive hand/wrist motions and finger manipulation.
- Frequent oral and auditory communication with others.
CONDITIONS OF EMPLOYMENT
- Cyclic schedule (9-months/30-hours a week).
- This position is overtime eligible.
- 6-month probation period; may be extended up to 12 months.
- Criminal background check is required.
REQUIRED APPLICATION MATERIALS
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
- CCS online application. *
- Cover letter addressing your qualifications relevant to the responsibilities of this position. *
- Resume. *
- References – the names, addresses, and phone numbers of three professional references. *
- College transcript(s) if applicable – unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
If you require an accommodation during the application or interview process, please contact HR at
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.
Direct all inquiries or grievances regarding access and Title IX or ADA to:
Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA. 99224-5288
Direct all inquiries regarding equal opportunity compliance and/or grievances to:
Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
Native Land Acknowledgement
We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.
Medical, dental, life and long term disability insurance benefits are provided as currently administered under ; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is no longer a condition of employment.
01
Briefly explain your experience in an office environment.
02
Do you have experience using Microsoft Office and Adobe products, including word processing, and spreadsheet functions?
- Yes
- No
03
Please select all that apply:
- Ability to take meeting minutes including proficiency in spelling, punctuation, and grammar.
- Ability to to handle frequent interruptions.
- Ability to prioritize tasks to meet multiple deadlines.
- Ability to maintain a high level of confidentiality.
Required Question