Salary: $19.09 – $32.61 Hourly
Location : Boca Raton, FL
Job Type: Part-Time
Job Number: 03421
Department: City Manager – Admin, IT, MS
Division: Human Resources 04/02201
Opening Date: 07/24/2023
Closing Date: 8/4/2023 11:59 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: U
Job Description
Do you want to be a part of the team that helps make the City of Boca Raton one of the best places to live, work and play? We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca
GENERAL DEFINITION OF WORK:
Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.
TYPICAL FUNCTIONS:
Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio;
Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;
Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
Enters and updates information, and generates standard reports using computer software applications:
Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;
Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV’s;
Composes routine correspondence; prepares a variety of routine reports;
Collects fees and prepares invoices; verifies account balances on computer;
Operates standard office machines, word processing, and data entry equipment;
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
RELATED TASKS:
Composes routine correspondence; maintains radio communications log and equipment exchange log;
Computes and extends figures; posts records to accounts;
Prepares travel vouchers, collects receipts, and processes for reimbursement;
Assists office staff with special projects as directed;
Performs related tasks as required.
KNOWLEDGE, SKILLS, AND ABILITIES:
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to use Microsoft Office products to include Word and Excel at a beginner level of above; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.
EDUCATION AND EXPERIENCE:
High school diploma or GED. One to three years of performing intermediate level administrative work required, preferably in Human Resources. Proficient in all MS Office Applications excluding MS Access highly preferred.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
- Criminal Background Check
- Employment Verification
- Reference Checks
- Motor Vehicles Report (MVR) Check
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran’s Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
CITY OF BOCA RATON – BENEFITS SUMMARY
Part-Time Employees
ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year
PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee’s supervisor. This paid leave has no cash value at separation of employment.
MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
- Yes
- No
02
Do you possess a valid driver’s license?
- Yes
- No
03
What is the highest level of education that you have completed?NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.
- Less than High School
- High School Diploma or GED
- Trade or Vocational School
- Associates Degree or 60 credits of college courses
- Bachelors Degree
- Masters Degree
- Doctoral Degree
04
What area of study is your education?
05
Have you attached proof (diploma or degree or unofficial transcripts) of highest education completed with your application?Failure to do so may result in your application being marked as incomplete and removed from consideration.
- Yes
- No
06
How much experience do you have in performing intermediate level work in office operations, specifically providing secretarial/administrative/office support?
- I have no previous experience
- 6 months but less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years of experience
- 3 years but less than 4 years of experience
- 4 years but less than 5 years of experience
- 5 years or more
07
Do you have experience working in a Human Resources Department?
- Yes
- No
08
Do you have experience working for a government or public agency?
- Yes
- No
09
Please indicate your level of proficiency in Microsoft Word.
- No experience
- Beginner
- Intermediate
- Advanced
- Expert
10
Please indicate your level of proficiency in Microsoft Excel.
- No experience
- Beginner
- Intermediate
- Advanced
- Expert
11
Please indicate your level of proficiency in Microsoft PowerPoint.
- No experience
- Beginner
- Intermediate
- Advanced
- Expert
12
Please indicate your level of proficiency in Microsoft Outlook.
- No experience
- Beginner
- Intermediate
- Advanced
- Expert
13
Please briefly tell us about your experience in providing intermediate level secretarial/administrative/office support. Detail any experience you have working in a Human Resources department if applicable. This experience must be clearly listed on your application work history. NOTE: “See Resume” will not be considered as a valid response. If you have no previous experience, please state “N/A”
14
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
- Yes
- No
Required Question