Office Assistant III (PC-107) COM

Salary : $38,334.40 Annually

Location : Honolulu, HI

Job Type: Full-Time

Job Number: SC (COM) – PC107

Department: Support Services Bureau

Division: Communications Admin Section

Opening Date: 09/01/2023

Closing Date: 9/11/2023 4:30 PM Hawaii

Position Information
COMMUNICATIONS DIVISION
OFFICE ASSISTANT III (SR-10)

Summary of Duties:
This position, assigned to the Communications Division, is under the direct supervision of the Executive Officer. The incumbent works closely with the Finance Division and is required to meet deadlines; must be able to deal effectively with fellow employees and the public. Must develop a good overview of the department’s administrative procedures specifically as it applies to assignments and pay.

Example of Duties:
Handles all matters and reports concerning payroll.

1. Maintains and updates the division time sheet, automobile, weapons, uniform allowance and divisional rosters.
2. Compiles the division time sheet at the end of each pay period ensuring that all entries have been completed and that special assignments, temporary assignments, requested leaves of absence and compensatory times are correctly logged by supervisory personnel.
3. Posts information from the time sheet to CHRMS for submission to the department’s Finance Division.
4. Ensures that all overtime, leaves, and special assignments correspond with requests submitted by personnel and approved by the division commander or his designate.
5. Maintains overtime and compensatory time cards for the division, ensuring that all overtime activities and records are in conformance with collective bargaining unit contracts, i.e., night differential, back-to-back, standby and other pay.
6. Initiates and types memos regarding payroll information for division commanders’ signature.

Minimum Qualification Requirements
Training and Experience:
A combination of education and experience substantially equivalent to graduation from high school, including or supplemented by course work in typing, and two years of clerical experience.

License Requirement:
None

Knowledge of:
Office practices and procedures; filing methods and systems; grammar, spelling and word usage; the purposes and uses of standard office machines; principles and practices of supervision.
Additional Information
INSTRUCTIONS

1. Online applications must be received via Government Jobs no later than 1630 hours on the closing date. Those received after the closing date will not be considered.
2. All first time users must create an account on www.governmentjobs.com before applying.
3. Only online applications shall be accepted.
4. Please explain your work duties in detail. Failure to provide detailed and complete information may result in your application being rejected.

— Vacation: Employees may earn up to 21 days per year.

— Sick Leave: Employees may earn up to 21 days per year.

— Holidays: 13 days a year; 14 days during election years.

— Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.

— Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).

— Group Life Insurance: No cost for eligible employees.

— Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.

— Retirement Plan: The Employees’ Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.

— Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item

— Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.

— Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.

* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01

Do you have a combination of education and experience substantially equivalent to graduation from high school?

• Yes
• No

02

Do you have at least 3 years of clerical experience which shall have included typing?

• YES
• NO

03

If yes, provide examples of clerical experience.

Required Question