Requisition No: 813201
Agency: Florida Gaming Control Commission
Working Title: OFFICE AUTOMATION ANALYST – 41500140
Position Number: 41500140
Salary: $43,500 – commensurate with experience Annually, Fulltime + Benefits
Posting Closing Date: 11/06/2023
FLORIDA GAMING CONTROL COMMISSION
4070 Esplanade Way; Tallahassee, Florida
Office Automation Analyst
41500140
Hiring Salary: $43,500 – commensurate with experience Annually, Fulltime + Benefits
Overview:
The newly created Florida Gaming Control Commission (FGCC) is a five-member commission appointed by the Governor. The FGCC is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.
The FGCC is searching for an Office Automation Analyst to support the Office of Information Technology and Chief Information Officer.
Position Overview and Responsibilities:
This position is both technical and administrative and will assist and support the Chief Information Officer and Office of Information Technology in the development of training materials, instructional design, graphic and visual design as well as conducting daily administrative tasks and/or assignments in support of OIT.
Instructional Design:
- Develops educational documentation on information systems and services provided by the Division of Information Technology and assists in conducting user-training.
User Support:
- Provides assistance agency-wide as it relates to the installation and implementation of automated office systems to include personalization of systems to correspond with the needs of the users
Digital Design:
- Coordinates the preparation of digital and written materials in order to thoroughly utilize multi-function office systems.
Administrative:
- This position will conducting daily administrative tasks and/or assignments as well as processes a variety of correspondence including confidential and privileged personnel-related matters and maintains personnel files.
- Assist in purchasing to include identifying options for purchasing, quotes and receiving and processing invoices.
- Performs travel arrangements, processes travel authorization requests, and prepares travel reimbursement expenses.
- Assists in performing special projects or activities and other major office functions.
Minimum Qualifications for this position include the following:
- Two (2) years’ experience as an Administrative Assistant, Administrative Secretary or Staff Assistant.
- Proficient in Microsoft Word, Excel and Outlook.
- Experience developing marketing materials and other visual media.
Additional preferences:
- One (1) year of working experience with My Florida Market Place (MFMP), State P-Cards and FLAIR.
- Exceptional grammar skills.
- One (1) year of working with Adobe Creative Cloud.
- One (1) year of experience with SmartSheet
REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
Experience in office procedures and practices; experience of the principles and techniques of effective communication.
Ability to use correct spelling, punctuation and grammar; type letters, memoranda and other standard business forms in correct format; operate general office equipment; handle telephone calls in a courteous, professional and effective manner; plan, organize and work independently; establish and maintain effective working relationships with others.
Skilled in current STMS practices; Microsoft office suite; analyze situations; identifying errors and take correction action; understanding and applying applicable rules, regulations, policies and procedures related to a retirement program; and perform mathematical calculations.
Skilled in Adobe Creative Cloud or similar products.
BRIEF DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
- Develops educational documentation on information systems and services provided by the Division of Information Technology and assists in conducting user-training.
- Provides assistance agency-wide as it relates to the installation and implementation of automated office systems to include personalization of systems to correspond with the needs of the users.
- Coordinates the preparation of digital and written materials in order to thoroughly utilize multi-function office systems.
- Assists management in conducting daily administrative tasks and/or assignments.
- Processes a variety of correspondence including confidential and privileged personnel-related matters and maintains personnel files.
- Assists in performing special projects or activities, preparation of contracts and renewals, and other major office functions.
- Responsible for outgoing mail, preparing mailing labels and sending overnight mail to vendors.
- Performs travel arrangements, processes travel authorization requests, and prepares travel reimbursement expenses through the Statewide Travel Management System.
- Assist in purchasing to include identifying options for purchasing, quotes and receiving and processing invoices.
- Provides customer service to state employees, other governmental agencies and the public with information pertaining to the statutes, rules, policies and procedures.
- Responsible for approving or processing of vendors’ invoices or distribution of warrants to vendors as required by Florida Statutes 215.422.
- Provides assistance in budget, compliance, fiscal, statistical, reporting, technology and other major office functions.
- Perform other duties as required.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.my_frs.com );
- Tuition waivers;
IMPORTANT NOTICES:
- The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.
- This position requires a security background check and participation in direct deposit. Successful completion of L2 background screening will be required for this position and you will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
The Florida Gaming Control Commission is committed
to increasing recruitment and hiring of individuals with disabilities and
improving employment outcomes.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FGCC at (850) 895-8125. FGCC requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.