Overview
The Office Manager assumes responsibility as it relates to clerical duties within the finance department including but not limited to invoice generation and processing for payment, review of payroll items and tip generation and entry in payroll system, assistance with employee check in / check out on event days, and management and inventory control over departmental office supply needs.
It is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. Considering the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.
This role will pay a salary of $20.00-$25.00 per hour.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
- Assist with basic payroll functions: compile and process bi-weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
- Provide accounting support to company departments.
- Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
- Handle basic hr functions.
- Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management in a timely and responsible manner.
Qualifications
- Bachelors degree in accounting, finance or related field.
- Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
- Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems. Experience Solomon, ADP and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports.
- Consistent and reliable attention to detail, accuracy and validity.
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
- Ability to successfully interact and collaborate all team members professionally and supportively.
- Excellent organizational and time management skills; ability to delegate tasks as required.
- Thorough understanding of accounting and financial reporting principles and practices.
- High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems.
- Extensive experience preparing spreadsheets and reports.
- Consistent and reliable attention to detail, accuracy and validity.
- Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines.
- Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
- Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
- Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently.
- Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
- Ability to develop and maintain cooperative working relationships with company and business contacts.