Title: Office Manager – Lake Anna State Park
State Role Title: Gen Admin Supv I/Coord
Hiring Range: $45,000 – $67,200
Pay Band: 4
Agency: Dept Conservation & Recreation
Location:Lake Anna State Park
Agency Website:https://www.dcr.virginia.gov/
Recruitment Type: General Public – G
Job Duties
THE AGENCY
The Virginia Department of Conservation and Recreation is the state’s lead conservation agency and it takes a diverse agency to work for a diverse commonwealth. DCR protects what people care about – access to the outdoors, natural habitats, open spaces, clean water and safe infrastructure. We manage 41 Virginia State Parks, which has thousands of campsites, hundreds of cabins, beaches, festivals, educational programs, more than 500 miles of trails … the list goes on.
If you’re someone who wants to love what you do, and make a difference, DCR is the place for you!
THE DIVISION
The Division of Virginia State Parks fulfills its mission “to conserve the natural, scenic, historic and cultural resources of the Commonwealth and provide recreational and educational opportunities consistent with the good stewardship of these lands, waters and facilities that leaves them unimpaired for future generations” by operating a system of 41 state parks that encompass over 75,000 acres; over 1200 buildings, almost 1700 campsites; over 300 cabins; over 700 miles of trails; nearly 500 miles of shoreline; 36 lakes and ponds; 11 swimming beaches; 4 international dark sky sites, and offers over 20,000 educational programs and workshops each year.
Managed by a full time staff of 275 and a wage staff of 1000+ during the prime season, Virginia’s award-winning state park system boasts an incredible and diverse array of natural, cultural, historical and recreational resources; including parks in the mountains; on the ocean; on the Chesapeake Bay; on 8 major rivers; on 4 major lakes; 4 rail trails; and 3 battlefield sites, and 32 sites listed on the National Historic Registry. It is our honor and privilege to play host to more than 8 million visitors annually and to offer recreational enjoyment that positively impacts local communities and the Commonwealth overall (to the tune of an economic impact that exceeds $324 million).
THE PARK
Lake Anna State Park has a beach on one of Virginia’s most popular lakes, a fishing pond accessible to children and the disabled, a bathhouse-concessions complex and a boat launch. Overnight stays are made possible by camping, six camping cabins, four yurts, two six-bedroom lodges and 10 two-bedroom cabins. Seven cabins and the lodges have views of the lake. With more than 15 miles of trails, the park offers many hiking, biking and horseback riding options. Visitor center exhibits trace the history of the area’s gold mining and highlight the park’s natural features. Nature and gold panning programs are popular, and the park offers guided tours of the Goodwin Gold Mine.
THE OPPORTUNITY
The Office Managerprovides administrative support in keeping with the park mission to conserve the natural, scenic, historic, and cultural resources of the Commonwealth and provides recreational and educational opportunities consistent with the good stewardship of these lands, waters, and facilities for future generations.This position is responsible for identifying priorities of the park and developing standards and objectives for administrativeprocesses. Theincumbent will coordinate a variety of business functions including budget development and monitoring; financial and account management; human resource management; records management; procurement; and administrative activities such as project tracking and reporting.
This position will also be responsible formaintaining and tracking accounts payable,processingwage employment to include knowledge of proper calculations for payroll certification; handling new hire paperwork and knowledge of documents such as the I-9 or E-Verify; and managing the park work plan with the annual budget. This position also manages the park information and communications (telephones, computers, and base station communications) systems. The Office Manager provides information to the public about park facilities and services and coordinates reservations for picnic shelters and special programs. Additionally, the incumbent provides support in the operation of park-run concessions by daily verification of revenues for deposit.
Minimum Qualifications
- Experience with procurement, contracts, bookkeeping, budget management, and records retention.
- Demonstrated experience managing personnel paperwork related to hiring submissions, monitoring timesheets, scheduling, and submitting payroll.
- Ability to handle multiple tasks and priorities.
- Supervisory experience to include training and performance management.
- Ability to communicate effectively, both orally and in writing with diverse groups of people.
- Experience with a variety of office equipment and computer programs such as printers, copiers, calculators, and Microsoft Office software (Excel, Outlook, Word).
Additional Considerations
- Prior work experience in state or local government setting or similar environment.
- Degree in Accounting, Business, or Public Administration orequivalent experience and training may substitute for degree.
- Bilingual in English and Spanish.
Special Instructions
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). State applications submitted via email, postal mail, fax, or in person will not be considered. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. DCR is committed to the principles of equal employment opportunity and the highest ideals of diversity, equity, and inclusion. We believe that our greatest strength lies in the individual differences, experiences, and skillsets that our employees bring to the table. Because of this, we strongly encourage applications from all walks of life and we welcome all contributions in terms of age, beliefs, color, culture, disability, education, ethnicity, gender identity/expression, language, national origin, race, religion, sex, sexual orientation, and veteran’s status.
Valid VA Driver’s License or ability to obtain required. Criminal history record check, and references will be verified prior to employment. Ability to work in diverse conditions including exposure to the outdoors, weather in all seasons, dust, animals and insects. Position requires shift work, including weekends and holidays.
Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check.
Contact Information
Name: Theresa Brevard
Phone: 804-786-4579
Email: hr@dcr.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.