General Description
Provides administrative assistance to the school principal and serves as team leader to oversee effective operations of the front office. Performs a variety of moderately complex work within established procedures and standard practices. Some specialized knowledge of the school’s policies and procedures is required. Work is performed under general supervision without specific instruction, requires frequent coordination with others at all organizational levels within and outside the school and may require handling of sensitive information or dealing tactfully with the public. Considerable judgment is required.
Essential Job Functions
- Performs secretarial and administrative work required to ensure the efficient operation of the office, such as faculty attendance, obtaining substitutes and scheduling building use. Assists the principal with routine and confidential secretarial tasks by composing correspondence; designing and preparing forms, charts, calendars, handbooks or reports and maintaining the principal’s appointment calendar.
- Serves as central information point to public, students and faculty regarding a variety of matters related to school operations and policies. Responds to inquiries which do not require the supervisor’s attention. Obtains and provides information requested from within and outside the organization. Maintains good rapport with students, staff, and parents.
- Provides work direction and guidance to office support personnel and student aides to ensure efficient front office operations and adequate office coverage at all times. Monitors workflow and progress of work produced. Meets regularly with office staff to communicate new or revised policies and procedures and to pinpoint employee concerns. Makes recommendations to administrative staff to improve office operations.
- May perform bookkeeping/accounting functions in the absence of the school bookkeeper.
- Performs other related duties as assigned.
Budgetary Responsibility :
N/A
Report Preparation:
Prepares and submits reports as requested by the supervisor.
Equipment Operation :
Computer, copier, fax machine, printer, multi-line phone, calculator and other general office equipment.
Contacts:
Administrators, teachers, support personnel, students -daily – to obtain and provide information.
Work Direction :
Provides work direction and guidance to office support personnel and student aides to ensure efficient operations and adequate office coverage at all times.
Supervision :
N/A
Decision Making :
Independently responds to inquiries and redirects when appropriate, based on knowledge of the topic and functional responsibility. Seeks supervisor’s advice and guidance in unusual situations.
Formal Policy-Setting Responsibilities :
N/A
Physical Demands :
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.
Work Environment :
The employee regularly works in an office or school environment. The noise level is moderate.
Qualifications
Considerable knowledge of office operations and procedures; business English and mathematics and office equipment to include manual and automated filing systems. Considerable knowledge of school programs and regulations. Working skill in the use of a personal computer, utilizing word processing, spreadsheet and database software. Demonstrated ability to compose correspondence, assemble data and prepare reports, charts and forms; to organize work and lead the work of others; to communicate effectively both orally and in writing; to interpret and apply policies and procedures; to exercise judgment and work effectively with all levels of personnel, students and the public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.
Requirements
Applicants considered for employment must successfully complete the following background investigations/tests:
- Federal Bureau of Investigation (FBI) Criminal History Investigation
- State Police Criminal History Investigation
- Child Protective Services (CPS) Investigation
- Tuberculosis Screening/Test
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
This vacancy is not available for CCPS employees for whom it would be a lateral transfer.
Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.
To learn more details, visit our benefits page
01
Have you ever been convicted of a felony?
- Yes
- No
02
Have you ever been convicted of an offense involving the sexual molestation, physical or sexual abuse or rape of anyone?
- Yes
- No
03
Have you ever been the subject of a founded case of child abuse and/or neglect?
- Yes
- No
Required Question
Agency Chesterfield County Public Schools
Address P.O. Box 10
Chesterfield, Virginia, 23832
Phone +1 (804) 748-1984
Website http://oneccps.org