Department: Knight Campus
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 – $23.69 per hour
FTE: 1.0
Review of Applications Begins
Position closes August 14, 2023
Special Instructions to Applicants
Please submit a cover letter and resume that indicate your qualifications for this position.
Department Summary
The Knight Campus for Accelerating Scientific Impact is a billion-dollar initiative designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students.
Position Summary
The Knight Campus seeks an office specialist 2 (OS2) who is a reliable, hardworking, self-driven, organized, and communicative individual to provide front desk coordination, building logistic support, and office administrative services to the Knight Campus community.
The OS2 will be responsible for a variety of office administrative support duties including front desk coordination, loading dock coordination, receiving and deliveries, and sorting and distributing mail. This position will be responsible for onsite event support, general event coordination, room scheduling, filing, reserved parking coordination, and managing distribution/contact lists. Additionally, this position will create professional publications and materials for events, reports, and signage for the building, as well as handle record processing including paying invoices, ordering supplies, and tracking purchases.
This position requires the highest level of customer service and professionalism, as well as the ability to exercise good judgment while executing day-to-day tasks independently. The OS2 will provide high-level communications to all levels of the Knight Campus and will interact regularly in person, via email, and by phone with people across the university, and with members of the general public.
This position reports to the Business Operations Manager and is an essential role in supporting the operations of the Knight Campus.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other generation of documents; OR
• An Associate’s degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
Professional Competencies
• Demonstrated customer service skills in a professional setting.
• Demonstrated ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Demonstrated ability for close attention to detail and high accuracy in work.
• Demonstrated strong organizational skills.
• Demonstrated ability to communicate effectively with individuals from diverse backgrounds and cultures.
Preferred Qualifications
• One year of experience in reception or front office administration.
• One year of experience in data entry and record processing.
• Experience working in higher education or a research environment.
• Experience with Microsoft Office and other software programs including: HRIS/FIS platforms, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Advertised: Jul 31, 2023 Pacific Daylight Time
Applications close: Aug 14, 2023 Pacific Daylight Time