About This Role:
This position processes payment documents, primarily travel-related documents (authorizations and reimbursements) for the department. Manages undergraduate hiring processes with support provided by the Budget/Fiscal Coordinator and Human Capital Representative as needed. Supports Meat Lab, Call Hall Dairy Bar, Dairy Plant, KABSU, other earnings units and FSI (as needed) for ASI, inclusive of deposits processing.
30% Processes departmental travel transactions for 54 professors and over 150 graduate and undergraduate students, including out-of-state travel requests and vouchers for reimbursements, in accordance with State Regulations. Acts as a liaison with Department of Academic Programs and Student Government Association in preparing out-of-state travel requests, cash advancements and vouchers for reimbursement for 12 judging teams and clubs. Works closely with coaches and advisors to ensure compliance with SGA and State rules and regulations, University Policies and Procedures Manual and University guidelines. Also processes fuel BPC’s for the Department and Department Extension vehicle fleet and Departmental Interfund vouchers.
20% Processes and enters all Departmental deposits, including Call Hall Dairy Bar, Dairy Plant, Meat Lab, all Livestock sales, and various other Departmental deposits. Calculates proper sales tax on appropriate transactions and ensures entered properly into CashNet, ASI Cashbook for sales tax reporting tracking and within the Departmental accounting system. Delivers all daily deposits to the Cashiers Office in Anderson Hall.
30% Manages hiring process of all undergraduate students and ensuring that related time and leave information is completed with each pay period for all student workers. Transfer this information to the Human Resources Representative as necessary.
10% Prepares and completes the monthly Facilities Invoices that are billed out from the Division of Financial Services. Has to separate the transactions by responsible unit, then get approval and account numbers for payment before the invoice is processed automatically through eforms.
5% Ensures that keying into the Departmental database is completed daily and ready for upload by the Business Manager. Also, ensures that the copy room is stocked with paper daily for departmental use.
5% Develops a level of competency in all levels of processing all types of payments and deposits for the department. Other duties including but not limited too; answering the phone, filing, calling in work orders, assisting with vans, assisting all departmental staff, students and vendors with various questions related to the business office processes and payroll processes and taking all appropriate trainings to stay current on all processes.
Why Join Us:
Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits
We Support Diversity and Inclusion:
Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.
Worksite Options:
This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.
Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements. Remote work agreements are required for all flexible work arrangements and are subject to review.
What You’ll Need to Succeed:
Minimum Qualifications:
- Two years of relevant experience
Preferred Qualifications:
- Associate degree
- Three years of relevant experience in accounting and/or bookkeeping
- Ability to maintain effective working relationships with a diverse population and the desire to be an effective team member.
- A willingness to become proficient in all levels of processing of payments, deposits and hiring practices to provide support as needed for other team members.
- Detail oriented with excellent communications skills.
- Proficient in MS Office software
- Ability to work across the spectrum of students, staff, and faculty as necessary.
- Time management skills and ability to multi-task.
Other Requirements:
- Applicants must be currently authorized to work in the United States at the time of employment.
How to Apply:
Please submit the following documents:
- Letter of Interest
- Resume
- Names, emails, and phone numbers for three professional references
Screening of Applications Begins:
Immediately and continues until (date).
Anticipated Hiring Pay Range:
$16.04-$18.31
Equal Employment Opportunity:
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a protected veteran.
Background Screening Statement:
In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.
Advertised: Oct 05, 2023 Central Daylight Time
Applications close: