Requisition No: 805825
Agency: Juvenile Justice
Working Title: OPS DJJ OPERATIONS COORDINATOR – 80900545
Position Number: 80900545
Salary: $20.00-hourly
Posting Closing Date: 08/31/2023
The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation’s veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
LOCATION, CONTACT AND SALARY INFORMATION:
Location: Knight Building, 2737 Centerview Drive, Tallahassee, Florida 32399
Contact Person: Paige Partridge (850)717-2393
Starting Salary: $20.00 hourly
DUTIES AND RESPONSIBILITIES:
This position will conduct contract file reviews of the agency’s Bureau of Contract Management, Office of Program Accountability and Program Support contracts. Acts as primary liaison to report and record findings of contract files to contract manager supervisors.
The duties of this position include, but are not limited to:
Reviewing contract manager contract files to ensure all reporting requirements, invoices, reporting trackers, invoice trackers, major maintenance fund (MMF) documents, service delivery documentation, schedule of allotment balances (SABs), administrative review monitoring documents and other required contract file information is completed and uploaded for agency contracts.
This position will also assist with review and monitoring of fiscal source documentation, compliance and reconciliation as required by F.S. 215.971 for recipient/subrecipient contracts. Requests and collects information from contracted providers necessary to conduct fiscal source compliance reviews.
Completes the contract file auditing report/template for all contract file reviews.
Tracks status of contract file reviews and results.
Communicates findings to the recipient/subrecipient Provider and input information into the Program Monitoring and Management System (PMM).
Performs other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES, INCLUDING UTILIZATION OF EQUIPMENT, FOR THE POSITION:
Knowledgeable in Department of Juvenile Justice (DJJ) policies and procedures, the continuum of care of services and systems.
Ability to multi-task assignments and responsibilities.
Skills include systems analysis, data collection and interpretation, focusing and deciphering complicated subject matter.
Ability to communicate well verbally and in writing. Understand and Proficient in computer technology and systems applications of Microsoft Office, and other functional software programs.
PREFERRED QUALIFICATIONS:
Bachelor’s Degree from an accredited college or university.
Ability to create and maintain Excel spreadsheets using formulas.
Contract management experience.
Experience conducting contract file reviews
Experience reviewing fiscal source documentation.
A valid driver’s license.
CANDIDATE PROFILES MUST BE COMPLETED IN ITS ENTIRETY
SPECIAL NOTES:
To be considered for this position, responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida Candidate Profile. Actual work experience, years of employment, hours worked per week, explanation of gaps in employment must be clearly defined, or the candidate may not be considered for the position.
This position may require some travel.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida State driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/Education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.