Classification Title:
OPS Time-Limited, Straughn Center Events Assistant
Job Description:
Essential Functions:
- Provide guided tours for prospective clients.
- Ensure that the goals and objectives of the facility and the University are communicated and met.
- Advise and assist clients with event planning.
- Evaluate event set-ups to meet client expectations.
- Provide A/V assistance and support to clients as needed during events.
- Evaluate client satisfaction with the facility and staff.
Administrative Duties:
- Assist in the management of event requests and scheduling.
- Maintain reservation calendars and manage Straughn Center events through SalesForce management tool or comparable tool provided.
- Ensure facility policies and procedures are kept up to date and all UF regulations are consistent with other UF venues when appropriate.
- Responsible for ensuring that all programs, activities, and events comply with university, state, and federal regulations.
- Maintain a list of Approved vendors.
Additional duties/projects as assigned:
- Assist in the coordination of building maintenance.
- Submit work orders for repair and maintenance when necessary.
- Provide assistance on other major projects as requested.
Expected Salary:
$15 to $18 per hour; commensurate within this range based on qualification and experience
Minimum Requirements:
The department is seeking an energetic and dedicated individual. The ideal candidate will be dedicated to assisting UF/IFAS Straughn Extension Professional Development Center with daily tasks and projects. Good interpersonal and communication skills. Ability to work in team setting and manage multiple tasks by prioritizing. Basic knowledge of spreadsheets, word processing/presentation/email systems. Examples: Microsoft Word, Excel, Power Point, Adobe, Outlook. Knowledge of SalesForce a bonus.
Preferred Qualifications:
Interact with faculty, administrators, staff, and students in a professional manner.
Proficient in data management systems, spreadsheets, word processing/presentation/email systems. Examples: UF systems, Microsoft Word, Excel, Power Point, Adobe, Outlook.
Comfortable working with office practices and procedures, principles and techniques of effective verbal and written communications, and basic arithmetic.
Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
Special Instructions to Applicants:
This position has been reposted. Previous applicants are still under consideration and need not reapply.
Applicants must apply via Careers at UF. To be considered for this position, please include a Cover Letter, most recent CV or resume, and a minimum of two professional references.
Hours will vary. 8AM-5PM Monday – Friday, with some evening and weekend hours.
Health Assessment Required:
No
Advertised: 11 Aug 2023 Eastern Daylight Time
Applications close: 18 Aug 2023 Eastern Daylight Time