The NYC Law Department is seeking a Paralegal Assistant Supervisor for the Special Federal Litigation Division. The Paralegal Assistant Supervisor will work under the supervision of the Paralegal Supervisor, the Division’s Deputy Chiefs and Division Chief and will work closely with the other Paralegal Assistant Supervisors in the Division.
The Assistant Paralegal Supervisor will be responsible for ensuring the timely and proper completion of assignments and coordinating the flow of legal documents through the various stages of litigation. Under supervision, with latitude for independent initiative and judgment, the candidate will be responsible for the training of support professionals, updating the paralegal manual, providing hands on training to new hires and providing training updates to support professionals division wide. The Assistant Paralegal Supervisor will also be responsible for keeping the HotDocs system updated with the most current forms and templates and ensuring that the proper requests are being made through the HotDocs system.
The Assistant Paralegal Supervisor will also manage individual cases and perform various types of paralegal duties including, but not limited to: oversees court runs, including directing personnel and prioritizing cases, managing dispositions for division including tracking settlements and communications with the Comptroller’s Office and conducting Office of Court Administration criminal record searches. Request, secure, and organize discovery materials including documents, photographs, and/or physical evidence from various sources (e.g. court files, court transcripts, medical providers, corporate and/or governmental entities and/or other City agencies, etc.), including the processing of medical and assorted other authorizations for the release of records/documents pertaining to case litigants. Prepare discovery materials for production and maintain production reports for assigned cases. Prepare assorted correspondence, motion papers, subpoenas, affidavits, trial notebooks, trial exhibits, and deposition transcripts for jury and/or bench trials. Drafts documents for case settlements. Assorted administrative tasks: filing, copying, scanning, archiving, etc.
Some of the physical activities performed and environmental conditions experienced include lifting and carrying files and boxes; climbing stairs; traveling throughout the City on all types of public transportation, and /or walking in all kinds of weather, often carrying files.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA); or
2. An associate degree or completion of 60 semester credits from an accredited college, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and two years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
4. A satisfactory combination of education and/or experience which is equivalent to 1, 2 or 3 above. Paralegal Certification obtained in the United States from an accredited program or from a program approved by the American Bar Association can be substituted for 12 months of experience. Undergraduate credit can be substituted for experience on the basis of 30 semester credits from an accredited college for 12 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.
To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.
Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.
Special Note:
Individuals must have one additional year of pertinent paralegal experience or have a baccalaureate degree in addition to the requirements listed above to be eligible for placement in Assignment Level II duties and pay of Paralegal Aide.
Preferred Skills
Additional Qualification Requirements for Level 2:
A baccalaureate degree from an accredited college and either (a) 1 year of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services; or (b) Paralegal Certification obtained in the United States from an accredited program or a program approved by the American Bar Association; or
A baccalaureate degree from an accredited college including or supplemented by a combination of 12 semester credits in U.S. History, U.S. Political Science, U.S. Law, U.S. Paralegal Studies, U.S. Criminal Justice, U.S. Urban Studies, International Relations and/or U.S. Legal Studies; or
An associate degree or completion of 60 credits from an accredited college and three years of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services; or
A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and five years of full-time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services.
Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.
To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.
Candidates are preferred to be able to work independently, be assertive, highly organized, detail-oriented and have excellent computer skills, and written and oral communication skills.
Candidates should be able to create and edit documents in Microsoft Word and Excel.
Candidates are preferred to be computer proficient in Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft Office applications. As well as FileSite and Law Manager.
Additional Information
Due to the current, active Paralegal Aide Civil Service List, candidates MUST be permanent in the civil service title of Paralegal Aide to be considered for the position.
The candidate chosen for the assistant supervisor position will receive a $4,000 increment from their current salary.
As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans.
To Apply
Please click on the ‘Apply Now’ button.
55-a Program
This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter and resume that you would like to be considered for the position under the 55-a Program. If you wish to learn about the 55-a Program, please visit https://www1.nyc.gov/site/dcas/employment/55-a-program.page.
Hours/Shift
This is a full-time position consisting of 35 hours per week.
Work Location
100 Church Street, New York, N.Y.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
07/14/2023
POST UNTIL
07/27/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.