Salary: $76,603.00 – $119,141.00 Annually
Location : Grand Prairie, TX
Job Type: Full Time
Job Number: 2023-00253
Department: Parks, Arts & Recreation
Division: Administration
Opening Date: 07/06/2023
Closing Date: 7/27/2023 5:00 PM Central
Job Summary
Join our team and take on an influential role as the overseer of budgetary and business processes for the Parks, Arts, and Recreation Department. Embrace the chance to lead and guide fellow employees in related duties, as you contribute to the growth and prosperity of our organization.
This is accomplished by developing and monitoring the department’s operating, capital, and special revenue fund budgets, monitoring project accounts, analyzing budgetary data and budgetary requests, contract management and administration, departmental inventory and/or asset management, and interpreting and applying budget guidelines. You will also have the opportunity to collaborate with the Director and Assistant Directors on special projects, provide valuable statistical analysis, serve as a departmental liaison to other city departments, interfacing with other City employees, and stay up-to-date with industry trends and best practices.
Essential Job Functions
- Oversee the administration, development, implementation and ongoing management of the Parks and Recreation Department revenue and expenditures.
- Collaborate with managers in monitoring and analyzing monthly expenditures and revenues in various funds, on projects, and then communicating status updates to leadership and/or city council as needed.
- Develop forecasting reports and presentations of the annual budgets, recommending funding levels for programs, including but not limited to capital improvement projects, general fund, recreation funds, park venues, and any additional new or emerging Park events, programs and/or budgets.
- Manage and maintain departmental contracts, files, documents, authorizations, invoices, expenditures & revenue receipts, correspondence, current contract summary sheets, and semi-annual reports.
- Develop and maintain departmental inventory for properties, infrastructure, and equipment as needed for reporting, insurance, etc.
- Monitor financial performance data against existing and new performance targets; prepares reports, graphs, charts, and other illustrative materials by gathering and analyzing a variety of data points related to operational and financial analysis in support of the development of short and long-range goals for assigned areas and/or for Key Performance Indicators supporting any current or future strategic plan.
- Leads process improvement initiatives by training staff on performance metrics, presenting findings, auditing processes, generating performance measure reports, developing business operation processes, and aligning operational requirements throughout the department.
- Performs cost of service analysis and utilizes program pricing models to recommend fee adjustments and program revision / elimination where indicated.
- Provides financial assistance and guidance in the preparation of grant applications and administers the accounting and reporting function for all departmental grant funded projects.
- Acts as the department liaison with the City’s Finance, Budget, Treasury and Purchasing Departments.
- Demonstrates continuous effort to improve operations, decrease turnaround, and deliver seamless customer service.
- Regularly attends and participates in community and Parks meetings as required, such as public meetings, Parks Board and City Council.
- Maintains regular and punctual attendance.
- All other duties as assigned by a supervisor/manager within your department/division.
Minimum Qualifications
- Education: Bachelor’s degree in Business Administration, Accounting, Parks/Recreation Fiscal Management, or related field is required.
- Experience: Five years of progressive budgeting/financial experience required.
- Licenses: Valid Texas Driver’s License required.
- Certification Preferred: Certified Parks and Recreation Professional preferred.
01
What is the highest level of Education obtained?
- Some high school, no diploma or GED
- High School Diploma/GED
- Some College, no degree
- Technical or Trade School (Did not complete)
- Technical or Trade School (Completed)
- Associate’s Degree
- Bachelor’s Degree
- Master’s Degree
- Doctorate Degree
02
If applicable, please select what your degree is in.
- Accounting
- Finance
- Business Administration
- Parks and Recreation Management
- Other
03
If you selected “Other,” what is your degree in?
04
What is your proficiency in Excel?
- No experience using Excel
- Basic Excel – input numbers and format
- Basic use of formulas, worksheets, linking
- Regular use of pivot tables, vlookup and advanced functions
05
How much expertise do you possess in public speaking for community engagements, board meetings, City Council meetings, etc?
- No Experience
- Less than 1 year
- 1 year under 2 years
- 2 years under 3 years
- 3 years under 4 years
- 4 years under 5 years
- Over 5 years
06
How many years have you worked in a government discipline focused on finance and budgeting?
- under 6 months
- 1 year under 2 years
- 2 years under 3 years
- 3 years under 4 years
- 4 years under 5 years
- 5 years under 6 years
- Over 6 years
07
How many years of experience do you have working in a supervisory level or higher position?
- Under 6 months
- 1 year under 2 years
- 2 years under 3 years
- 3 years under 4 years
- 4 years under 5 years
- 5 years under 6 years
- 6 years under 7 years
- 8 years under 9 years
- 9 years under 10
- Over 10 years
08
Provide a brief statement regarding you supervisory experience and the number of employees you have supervised in current and/or previous roles.
Required Question