Parks Operations Supervisor

Salary: $76,865.00 – $113,038.00 Annually

Location : Rochester MN 55904, MN

Job Type: Regular FT

Job Number: 20230048

Department: Parks and Recreation

Opening Date: 05/26/2023

POSITION DESCRIPTION

Parks Operations Supervisor

Nature of Work
This position works closely with the Park & Forestry Operations Manager and has varying responsibility for coordinating contractual services, performing project management, overseeing fleet maintenance, assisting with asset management implementation and record keeping, and provides supervision to assigned park staff.

Distinguishing Characteristics
This position is scheduled to work a conventional work week, but will be required to work additional hours in order to respond to emergencies such as violent storms, large scale vandalism, or major event issues.

2023 starting salary is $76,865 to $90,249 depending on qualifications, with advancement to $113,038.

Review of applications will begin on June 14, 2023. Applications will be accepted until the position is filled.

DUTIES AND RESPONSIBILITIES
*Provide supervision to assigned employees

Provide work direction to employees relative to the completion of designated assignments; delegate responsibilities as appropriate.
Provide employees with ongoing coaching and feedback; conduct annual performance evaluations in compliance with organizational policies; initiate corrective action when appropriate.
Partner with the designated human resources business partner to implement effective hiring and selection practices.
Assist with the development and maintenance of divisional budgets and strategic priorities.
Ensure employee personnel, timekeeping, and training records are accurately maintained per City policy and statutory requirements.

*Financial Administration

Assist with the development and maintenance of divisional budgets and strategic priorities.
Management of internal and external assigned projects, including solicitation of contractors/vendors, tracking of funding/expenditures, assuring proper staffing and project closeout. (ie for construction projects, maintenance projects, custodial care projects)
Prepare specifications, obtain bids/quotes and purchase operational equipment and supplies.
Track and work within the financial budgets established for designated business units and/or staffing.
Perform job cost analysis and provide cost savings recommendations.

*Operational Activities

Prepare project plans, specifications, and contracts and also provide management oversight for work/projects assigned.
Assist in the management of assets, resources, and improvements in areas of assigned responsibility using Arc GIS, Asset management and other associated software or tools.
Provide technical expertise for areas of assigned responsibility (ie landscape maintenance, turf care, fleet maintenance)
Perform job cost analysis and provide cost savings recommendations.
Analyze community park needs and participate in park maintenance and development plans.
Direct staff, perform inspections and coordinate contractors during storm cleanup efforts.

*Communications and Customer Service

Respond in a timely manner to citizen inquiries and/or complaints related to assigned area of responsibility.
Represent the division and department by providing appropriate communication to residents, City administration, Park Board, City Council and others regarding park maintenance and operational issues.
Act as the department liaison to assigned partner organizations and with community groups for volunteer activities within the parks.
Coordinate and cooperate with other City departments regarding maintenance activities.
Prepare presentations, records and reports, create educational programs, coordinate volunteer activities, and prepare public service announcements.
Assist with coordinating employee safety training.

Perform other duties as assigned or necessary.

*ESSENTIAL DUTIES

MINIMUM QUALIFICATIONS

Education and Experience
A Bachelor’s degree in facility management, landscape construction/maintenance, construction management, park administration or closely related field from an accredited four-year college or university AND two (2) years of full-time employment experience managing construction/maintenance projects and leading maintenance staff.
OR
An Associates degree from an accredited program in facility management, landscape construction/maintenance, construction management, park administration or closely related field AND five (5) years of progressively responsible full-time employment experience managing construction/maintenance projects and leading maintenance staff.

Licenses and Certifications
Valid Driver’s License

Desirable Qualifications
Turf care or sports field management certification.
Experience in sports field management, turf management, pesticide application and integrated pest management, landscape design, installation and maintenance of outdoor areas including shelter buildings and trails, sports fields and open spaces.

POSTIION COMPETENCIES
Decision Quality: Making good and timely decisions that keep the organization moving forward.

Resourcefulness: Securing and deploying resources effectively and efficiently.

Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.

Ensures Accountability: Holding self and others accountable to meet commitments.

Communicates Effectively:Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Instills Trust:Gaining the confidence and trust of others through honesty, integrity, and authenticity.
ADDITIONAL INFORMATION
THIS POSITION IS COVERED BY PARK AND RECREATION AREA RESIDENCY REQUIREMENT
In order to provide timely services, P&R has designated specific positions which must comply with an area residency requirement, based on job-related necessity where employees in such positions must reside within thirty (30) driving miles of their normally scheduled work reporting location.

New Hires
Individuals hired for designated positions with P&R covered by an area residency requirement who do not meet this requirement shall be allowed no more than twelve (12) months, from their date of hire, in order to meet the thirty (30) driving mile requirement.

Current Employees
P&R employees in designated positions covered by the area residency requirement and who reside at a location that allows them to report to work within an approximate thirty (30) minute timeline from the time notified, prior to (1/1/2012), shall be deemed to comply with P&R’s area residency requirement provided that they remain at their current address. If a current P&R employee in a designated position covered by the area residency requirement relocates, their new address/residence must be located within thirty (30) driving miles of their normally scheduled work reporting location and notice must be given to their immediate supervisor prior to relocating to ensure compliance with the area residency requirement.

Promotional Opportunities
Job change opportunities pursued by the employee to designated P&R positions covered by an area residency requirement shall be withheld from employees whose address/residence is located more than thirty (30) driving miles from the normally scheduled work reporting location of their new position, with the exception of employees who are willing to relocate within 12 months from date of job change in order to comply with the thirtyy (30) driving mile area residence requirement; OR employees who immediately prior to their job change were in a designated position and resided at a location that allowed them to report to work within the approximate thirty (30) minutes (as noted under the Current Employee section) from the time notified.

Noncompliance with Residency Requirements
In the event that an employee fails to comply with the residency requirement, the employee will be considered to no longer meet the minimum requirements of the position. In such instance, the City will take formal action, up to and including termination. An employee may be granted an extension if there is credible basis, as determined by the employer, for justification as to why the employee has failed to comply. Said basis shall consist of circumstances not caused or controlled by the employee.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: management and supervisory techniques; project planning, cost analysis and budgeting methods; grant and contract development processes; practices of general grounds, landscape, facilities maintenance; integrated pest management; the basic identification and comprehension of common forbs, grasses, trees and shrubs; landscape design, installation and maintenance of outdoor areas including sports turf, naturalized landscape areas and native plants; horticulture/gardening techniques necessary to establish and maintain a variety of plants and shrubs in various growing conditions; the use and operation of all assigned equipment including the operating characteristics, maintenance requirements, work hazards and associated safety procedures and precautions, applicable traffic laws, ordinances, and regulations.

Skill in: directing, coordinating, training, and evaluating assigned staff; preparing and utilizing a budget; allocating resources managing contracts; using various computer applications, including Microsoft Office, asset management software, and GIS systems.

Ability to: effectively supervise, discipline, evaluate, motivate, train, and coach assigned staff; analyze and solve complex problems and issues; exercise sound judgment; coordinate work, staff, and resources to effectively manage activities and meet deadlines; remain calm during emergency operations; develop and sustain an effective urban and utility forestry program; utilize computers and related software to analyze the health and care of the City’s urban forest; prepare work orders and develop related documents; review development plans; create and present educational programs to citizen groups; communicate clearly and concisely both verbally and in writing; establish and maintain effective working relationships; positively interact with both the public and clients; safely operate a motor vehicle; and provide excellent customer service.

PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Light to Medium Work: Exerting from 20 to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or from a negligible amount to up to 10 pounds of force constantly to move objects.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: sitting, standing
Frequent demands: walking, fine dexterity
Occasional demands: carrying, pushing/pulling, climbing, reaching; kneeling, handling, bending, foot controls

Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, and touch

Environmental conditions that may exist in the performance of the essential functions of this job include:
Extreme cold (below 32 degrees)
Extreme heat (above 100 degrees)
Noise (need to shout in order to be heard)
Exposure to dust/gas/fumes/steam/chemicals
Work outdoors (no effective protection from weather)
Walk on uneven ground (gravel, rocks, mounds, construction sites)
Work at heights (such as on scaffolding or ladders)
Working around moving machinery (fork-lifts, tractors, mowers)
Protective equipment required (respirator, mask, earplugs, gloves, eyewear, etc.)

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type “see resume”. You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

What is your preferred name?

Which of the following best describes your level of education?

High school diploma or equivalent G.E.D.
Completion of a 2 year program or degree
Completion of a 4 year program or degree
Completion of a Master’s degree or higher
None of the above

Other than your High School diploma/GED, which of the following best describes the field of study for your degree?

Landscape Architecture/Management
Construction Management
Facilities Management
Park Management/Administration
Recreation Resource Managment
Park and Leisure Studies
A field of study closely related to the above
My degree is in an area NOT RELATED to any of the above
N/A – I do not have a degree

Which of the following best describes your years of parks and forestry experience managing complex construction/maintenance projects?

No experience
Less than 2 years of experience
More than 2 years, but less than 5 years
More than 5 years, but less than 7
More than 7 years, but less than 10
More than 10 years, but less than 15
15 or more years

Which of the following best describes the population of the jurisdiction where you obtained the majority of your parks and/or forestry experience managing complex construction/maintenance projects?

Less than 10,000
More than 10,000, but less than 20,000
More than 20,000, but less than 40,000
More than 40,000, but less than 80,000
More than 80,000, but less than 100,000
More than 100,000
N/A – I do not possess any experience in this area

Select all of the following parks and/or forestry tasks you have experience with.

Equipment and Fleet Maintenance Management
Creating and maintaining hiking and biking trails
Managing and protecting natural resources
Maintaining and repairing buildings and structures
Develop predictive, preventive and corrective maintenance procedures
Plan for new construction projects
Writing specifications for park development
Interpreting park plans, diagrams and/or blueprints
Obtaining bids or quotes for construction projects
Obtaining necessary permits for construction projects
Coordinates parts, materials and labor needed for individual projects
Use work management metrics to show the efficiency and effectiveness of planning
N/A – I do not have experience in any of these areas

Which of the following certifications/designations do you currently possess? (Select all that apply)

Licensed Landscape Architect
Playground Safety Certification
Construction Management Certification
OSHA 10/30 Certification
Other related certifications/designations
N/A – I do not possess any certifications or designations

Which of the following best describes your overall employment experience managing or leading projects?

N/A – I have no experience in this area
Limited – I have been responsible for managing simple project(s) with a predetermined scope and timeline, involving a single process or functional area.
Moderate – I have been responsible for managing complex project(s) with a broader scope and undefined timeline, providing work direction to internal resources, and involving multiple functional areas.
Extensive – I have been responsible for initiating, designing and executing project plans; defining the scope and establishing the timeline; monitoring the project budget; providing work direction to internal and external resources; and involving multiple functional areas and/or entities.

Which of the following best describes your overall employment experience with budgeting:

No experience
Limited – my budget experience is limited to my personal finances
Moderate – I have worked in positions where I have made purchases within a prescribed budget and/or made budget recommendations
Extensive – I have been employed in a supervisory/managerial position where I have been responsible for establishing and maintaining compliance with a budget

Which of the following best describes your experience overseeing and directing the activities performed by other staff:

No experience
Limited – I have provided some work direction or suggestions to other staff
Moderate – I occasionally provide work direction and/or training to other staff
Extensive – I frequently provide direction to and/or formally supervise other employees as a regular part of my job

Which of the following best describes your years of full-time equivalent employment experience overseeing and directing the activities performed by other staff:

Less than 2 years
More than 2 years, but less than 5
More than 5 years, but less than 7
More than 7 years, but less than 10
More than 10 years, but less than 15
15 or more years
N/A – I have no employment experience supervising other staff

If hired for this position, do you agree to comply with the City of Rochester’s Response Time / Area Residency policy where you must reside within a 30-mile road miles of the Park Shop located at 403 Center St E in Rochester, Minnesota?

The Park and Forestry Division responds to storm events for snow, downed trees, flooding, etc. 24 hours a day, 7 days a week. As an Exempt supervisor, are you willing to be on-call or called in to work additional hours with little or no advance notice?

CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver’s license record and a criminal history?

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