Salary: $16.00 Hourly
Location : Green Cove Springs, FL
Job Type: Part-time
Job Number: 2023-346
Department: Tourism, Parks & Recreation
Division: Parks and Recreation
Opening Date: 08/15/2023
General Description
This position provides administrative support for the Parks and Recreation Division.
Essential Duties & Responsibilities
- Initiate and manage administrative activities and processes for the department.
- Answer and direct phone calls.
- Assist in the validation and processing of invoices for payment.
- Write and distribute email, correspondence memos, letter, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Maintain a calendar of activities, meetings and various events.
- Prepare a variety of documents for the purchase of supplies and equipment.
- Maintain the departments contact list.
- Book travel arrangements as necessary.
- Initiate purchase orders and works with suppliers/vendors to obtain quotes for goods and services.
- Provide general support to visitors including accepting reservation forms and processing payments.
- Act as the point of contact for internal and external clients.
- Performs a variety of clerical duties of a routine and recurring nature, including typing memos, filing, deposits and preparing purchasing documents
- Receives and directs visitors and telephone calls and provides department information. Responds to inquiries and provides referrals to appropriate staff
- Uses computer-based software and programs to process reservations, invoices, requisitions, and purchase orders.
- Performs other duties as assigned
Minimum Requirements
- Minimum of at least three (3) years’ experience in administrative and/or varied office procedures.
- Valid Florida driver’s license with clean driving record
- A High School Diploma or GED equivalent is required.
- Associate Degree preferred.
- Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job
Supplemental Information
Regular attendance is an essential function of this position.
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Must have the ability to work independently with little or supervision; knowledge and implementation of office practices and procedures.
Must be capable of researching, composing and typing correspondence, and other official documentation.
Ability to establish and maintain effective working relationships with multiple departments, groups and personnel.
Ability to effectively communicate verbally and in writing with employees, the general public, as well as representatives of the public and private organizations to exchange or convey information.
Ability to work under steady pressure with frequent interruptions and a high degree of internal and public contact by phone or in person.
Ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations.
Employees may be required to perform duties, including the employee’s normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during, and after hazardous weather or state of local emergency.
While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
This job description in no way implies that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.
Mostly sedentary work.
Exerting up to 25 pounds of force occasionally.
The noise level in the work environment is usually moderate and in an inside office environment with exposure to dust, humidity, etic.
Clay County Board of County Commissioners offers an excellent benefits packages that is outlined below for full -time employees:-
Medical Coverage
The County offers comprehensive medical coverage through Florida Blue at competitive rates. Medical coverage is available to all benefit-eligible employees and their eligible dependents. Employees have a choice from three plans, all of which are Preferred Provider Option Plans.
In addition to a high subsidy of the premiums, the County contributes up to 50% of the deductible for the High Deductible / HSA / Plan.
Family Deductible = $ 4,200.00 County Contribution of up to $ 2,100.00 per year
Single Deductible = $ 2,100.00 County Contribution of up to $ 1,050.00 per year
Dental Coverage
The County offers a choice of two dental plans, with the County covering 100% of the single premium under the Low Plan. The employee will pay the difference of the premium cost if they elect family coverage.
Life Insurance
The County provides basic life and accidental death and dismemberment (AD&D) life insurance coverage of $ 20,000.00. Eligible employees may purchase additional coverage for themselves, their spouse, and dependent children through the Supplemental Life Insurance program.
Long Term Insurance
Employees may purchase long term insurance through the County’s provider for life insurance at affordable rates.
Supplemental Insurance
Supplemental Insurances such as short-term disability, hospital, cancer, and accident are available through Aflac, Colonial Life and Liberty.
Vision Insurance
The County offers a voluntary vision plan at affordable rates.
Employee Assistance Program (EAP)
The County provides a comprehensive employee assistance program, provided by Aetna, which includes counseling, education and referral services for employees and their eligible family members. EAP services are strictly confidential.
Vacation
Full-time employees accrue vacation of up to 96 hours per year and the accrual will increase depending their length of service with the County. Employee may also earn 8 hours as personal leave each year.
Sick Leave
Full-time regular employees accrue up to 96 hours of sick leave on a yearly basis.
Holiday Pay
The County has eleven paid holidays as listed for full-time and part-time employees (as scheduled).
- New Year’s Day
- Martin Luther King Day
- President’s Day
- Memorial Day
- Independence Day
- Labor Day
- Veteran’s Day
- Thanksgiving and the day after Thanksgiving
- Christmas Eve
- Christmas Day
Retirement Plans
The County participates in the Florida Retirement System. Employees have a choice from two plan under the FRS: Pension Plan and Investment Plan. The County makes a contribution as set by the Florida legislature towards the plan of choice for each employee and the employee makes a contribution of 3%.
Deferred Compensation Plans
Employees may also elect to participate in the County’s deferred compensation plan, which offers a choice from two providers: Mass Mutual and Nationwide. Contributions are voluntary by the employee and made on a pre-tax basis.
Pre-Tax Benefits
Certain payroll deductions can be taken on a before-tax basis. These include medical and dental premiums, FRS plan contributions, and high deductible plan contributions.
Other Benefits include:
- Tuition Reimbursement of up to $ 1,200.00 per year
- Professional Association Membership (as applicable)
- Bereavement leave
- Jury Duty pay
- National Guard State Service leave (as applicable)
- Military Service Leave for medical examinations (as applicable)
01
Do you have a High School Diploma or GED equivalent?
- Yes
- No
02
What is your highest level of education? Please list any degrees held, including field of study.
03
Do you have experience working with the public?
- Yes
- No
04
Please describe your experience working with the public.
05
Please rate your proficiency with Microsoft Office (Word, Excel, Outlook).
- None
- Beginner
- Intermediate
- Advanced
06
Do you have a valid State of Florida Driver’s License with a clean driving record?
- Yes
- No
07
Have you taken the opportunity to upload required documents, such as diploma/transcript, or copies of any certifications?
- Yes
- No
Required Question