Position Summary
The part-time Administrative Assistant will assist the Equal Opportunity and Title IX office with the management of day-to-day operations and compiling information for formal and informal resolutions around inquiries and investigations. The Administrative Assistant will be responsible for (1) compilation of sensitive data, information, and exhibits for investigations at the University of Denver; and (2) scheduling events, meetings, and appointments. The position requires excellent organization skills, the ability to multi-task, and outstanding communication skills providing positive, respectful, and independent interactions with a very diverse array of stakeholders.
This is a non-benefitted position not to exceed 1,000 hours in a calendar year.
Essential Functions
The Administrative Assistant will work closely with all members of the EOIX team including the Associate Vice Chancellor/Title IX Coordinator, deputy Coordinators, investigators, and the ADA Coordinator. They will interact with various members of the University community including complainants, respondents, people requesting disability-related accommodations and from various offices including Human Resources and Inclusive Community, Student Affairs and Inclusive Excellence. The Administrative Assistant will organize and prepare information in support of office responsibilities, including greeting visitors, answering and returning phone calls, scheduling meetings and other activities and entering information into the office database. Specifically, the Administrative Assistant will:
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings and interviews
- Greet and assist visitors to the office
- Provide polite and professional communication
- Maintain paper and electronic filing systems for records and messages
- Route and distribute incoming mail and email
- Answer routine letters and email
- Reply and attach files to incoming messages
- Work with Investigators to compile Investigation Reports
- Schedule appointments, meetings and hearings
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Use computers for spreadsheet, word processing, database management, and other applications
Knowledge, Skills, and Abilities
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Ability to manage calendar and schedule appointments
- Strong spelling and grammar to ensure accuracy of
- Willingness to seek assistance when needed
- Emotional intelligence and interpersonal skills
- Knowledge of MS Office Suite; Word, Excel, PowerPoint, and Outlook
Required Qualifications
- High school degree
Preferred Qualifications
- Bachelors degree
- Experience providing administrative support
- Experience working in higher education
- Experience working with databases
- Experience working with people in high stress situations
- Self-motivated, highly organized and detail-oriented
- Experience maintaining and updating webpage content
Working Environment
- Standard office environment.
- Unexpected interruptions occur often, and stress level is moderate to high.
- Noise level is quiet to moderate.
Physical Activities
- Ability to sit in front of a computer for an extended period.
- Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.
Application Deadline
Applications will be reviewed as they are received. For best consideration, please submit your application materials by 4:00 p.m. (MST) on September 14, 2023.
Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.
Hourly Range
The hourly range for this position is $20.00 – $23.00.
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits
The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .
Please include the following documents with your application:
The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non-discrimination-statement .
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Advertised: August 31, 2023
Applications close: