Title: Part-Time Adoption Disclosure Specialist #P0063
State Role Title: Program Administration Specialist II
Hiring Range: $23.00 – $26.00/hr.
Pay Band: 5
Agency: Department of Social Services
Location:DSS HOME OFFICE
Agency Website:www.dss.virginia.gov
Recruitment Type: General Public – G
Job Duties
At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.
We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.
This is an hourly/wage position and is not entitled to the Commonwealth of Virginia’s state benefits package. This position is limited to no more than 1500 hours in a 12-month period and averages no more than 29 hours a week.
The Division of Family Services is currently seeking a Part-Time Adoption Disclosure Specialist. This position is responsible for the disclosure of confidential, identifying and nonidentifying information from the close adoption records, as allowed by law; administers access to information in the finalized adoption records by providing case management services to adoptees and their adoptive and birth families; provides technical assistance on disclosure guidance and laws to child placing agencies, courts, attorneys, adoptees, adoptive parents, birth family members, and other state agencies; identifies and implements efficiencies in adoption disclosure procedures to ensure compliance with the Code of Virginia and policy-based timelines; conducts other duties as assigned.
This position supports the adoptee, adoptive parents, and birth family members and therefore, supports the permanency for these individuals and helps to strengthen the entire family unit.
Minimum Qualifications
- Working knowledge of applicable adoption records and disclosure laws and guidance.
- Working knowledge of the adoption process and the types of adoptions.
- Knowledge of the organization’s purpose and mission and business needs.
- Knowledge and experience in achieving results and solving problems.
- Skills in customer service and interpersonal communication.
- Skills in teamwork including collaborating and cooperating to get the job done.
- Documented experience in fulfilling the needs of internal and external customers.
- Demonstrated ability to attain goals and objectives and operate from a results-focused perspective.
- Ability to develop and maintain positive relationships, exchanging ideas and opinions.
- Demonstrated ability to lead by motivating, influencing, and supporting others to accomplish team and organizational goals.
- Ability to plan, organize, and manage own time and work.
Key competencies:
Technical and Functional Expertise – underlying knowledge and skills, in observable and measurable terms that are necessary in order to perform a particular type or level of work activity.
Understanding the Business – understanding the organization’s purpose and mission.
Results Focus – attaining goals and objectives.
Customer Service – fulfilling the needs of internal and external customers.
Teamwork – collaborating and cooperating to get the job done.
Interpersonal Communication – developing and maintaining positive relationships; exchanging ideas and opinions.
Leadership – motivating, influencing, and supporting others to accomplish team and organizational goals.
Personal Effectiveness – developing oneself, achieving results, and solving problems. Planning, organizing, and managing own time and work.
Additional Considerations
- Previous experience or equivalent combination of training and experience indicating possession of the preceding knowledge, skills, and abilities.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.
VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy.
Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.
The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.
VDSS does not provide sponsorship.
VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.
If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (PageUp) employment site when you apply.
Contact Information
Name: VDSS – Division of Human Resources
Phone: dssrecruitment@dss.virginia.gov
Email: dssrecruitment@dss.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.