Part-Time Foundation Development Data Specialist

Salary: $27.00 Hourly

Location : Gresham Campus, OR

Job Type: Part-time Hourly

Job Number: 2023-2000029

Division: Development and District Communications

Department: Development

Opening Date: 08/23/2023

Job Summary and Responsibilities/Duties
For Best Consideration, please submit application materials by September 10, 2023.

Job Summary
Maintains the development database, gift processing, and general administrative tasks to build and maintain a successful Foundation Development program.

Essential Duties

1. Utilizes the development database to record all gifts.
2. Enters and processes all forms of daily payment information including checks, cash, and credit cards, gifts in-kind, stock gifts, and invoice reminders.
3. Prepares, selects, merges, and sends appropriate and individualized gift acknowledgement letters for sponsorships, in memoriam, stocks, etc. Ensures acknowledgement letters are mailed to donors within 48 hours of receipt of gift.
4. Processes recurring gifts and reconciles monthly staff giving with the College’s payroll department.
5. Performs routine imports, exports, and data mapping between the development database and other databases.
6. Creates query-based list exports for regular mailings and e-blasts scheduled throughout the year for targeted solicitation appeals, alumni and donor appreciation event invites, scholarship donor renewals.
7. Performs record and data cleanup/updates in the development database to ensure consistency and integrity.

Additional Duties

1. Keeps up to date on industry trends and software
2. Performs all other duties as assigned.

Minimum and Desired Qualifications
Education: Associates degree in marketing, communications, business, or related field
Experience/Training:

• Minimum (3) years of experience performing clerical or administrative duties, including at least one (1) year of experience using databases and processing payments
• Intermediate skills utilizing Microsoft Word, Excel, and Outlook

Equivalent combinations of education and experience may be considered.

Desired Qualifications

• Bachelor’s degree in marketing, communications, business, or related field
• Experience with Raiser’s Edge software and certification preferred
• Experience processing payments, reconciling accounts, and performing audits
• Familiarity with auction related software, preferably Greater Giving
• Familiarity with meeting and event space booking software

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)
Knowledge, Skills and Abilities

• Quick data entry skills balanced with strong accuracy and attention to detail
• Knowledge of development and foundation best practices
• Working knowledge of a general ledger and gift coding structure
• Strong organizational and prioritization skills
• Ability to work independently and collaboratively with minimal supervision
• Ability to maintain a positive and professional demeanor and demonstrate credibility, integrity, and confidentiality
• Computer skills and ability to work in a Windows environment
• Ability to work in a fast-paced environment and follow directions, policies and procedures
• Ability to apply common sense and critical thinking to carry out instructions and make decisions within scope of authority
• Excellent communication skills, both orally and in writing
• Knowledge of spelling, grammar, and other written communication skills
• Ability to problem-solve in complex situations
• Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions and decimals
• Ability to analyze and organize data
• Ability to create, streamline, and update processes

Working Conditions and Important Information
Working Conditions
Work is typically performed in a normal office environment while sitting at a computer terminal. Repetitive hand/wrist motion for data-entry and keyboarding functions. Frequent interruption or change in work flow is expected. Provides assistance with the set up/break down of development events as needed and able
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm. For technical assistance with this, please call 855-524-5627.

Please note: We do not request or read letters of recommendation. Also, it is not necessary to upload a large number of documents with your materials. We are looking for the required documents and perhaps one or two additional documents of your choosing (optional). Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.

Please note: this is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Position subject to budget consideration and approval.

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran’s Affairs indicating receipt of a non-service connected pension to your application. Disabled Veterans must also submit a copy of their Veteran’s disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

If you are seeking this preference, appropriate documentation must be provided at the time of application. You may submit an electronic copy in the document upload area of the application in the section marked “veterans’ preference document,” or fax to 503-491-7257 or mail to Human Resources, Mt. Hood Community College, Gresham, OR 97030. If you do not have your documentation, you may request it through your Veterans’ Administration Office.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.

Sick Leave
Part-time hourly employees will accrue one (1) hour of sick leave for every thirty (30) hours worked.

01

Do you have an Associates degree (or higher) in marketing, communications, business, or a related field?

• Yes
• No
• I believe I have a combination of education and experience to meet this requirement.

02

Do you have at least 3 years of experience working with donor management software?

• Yes
• No
• I believe I have a combination of education and experience to meet this requirement.

03

Do you have Intermediate skills skills utilizing Microsoft Word, Excel, and Outlook?

• Yes
• No

04

Please share what fundraising software you have experience with.

Required Question