Salary: $19.71 – $23.95 Hourly
Location : 4845 Casa Loma Avenue Yorba Linda, CA
Job Type: Part Time
Job Number: 181900155
Department: Parks and Recreation
Opening Date: 08/21/2023
Closing Date: 9/11/2023 11:59 PM Pacific
The Position
The position of Office Assistant I involves a wide variety of general clerical and other office support duties including, but not limited to: answering telephones, sorting mail, filing, duplicating, typing and maintenance of simple records, entering and retrieval of data on computers and related duties. Positions in this classification require use of ordinary skills and initiative to perform assigned duties. After becoming familiar with procedures, the employee works with some independence in the processing of routine clerical matters. Assignments require proficiency in the operation of the typewriter, computer terminals and other office equipment. This position is normally considered an entry level clerical position.
This is a part-time position, not to exceed 1,000 hours per fiscal year.
This position may be required to work various department activities and special events on evenings, weekends, and holidays including July 4th.
Examples of Duties
1. Duplicates and collates materials as assigned.
2. Sorts, indexes and files materials alphabetically, numerically, and by other predetermined categories; searches for and removes file material.
3. May perform general receptionist duties.
4. May receive, sort and distribute incoming and outgoing correspondence.
5. Performs a wide variety of routine clerical work including filing, billing, checking and recording information on records.
6. Types and proofreads a variety of documents, including letters, memos, notices, file folders and various forms and statistical data.
7. Prepares and processes a variety of documents such as timesheets, invoices, and inspection reports.
8. Answers telephone and other public inquiries, refers difficult problems to supervisor or others.
9. Assists other employees as necessary and performs related work as assigned.
10. Performs basic functions for on-line computer system.
11. May prepare written reports on a variety of matters pertaining to department activities.
12. Processing program restrictions and facility permits, and reconciling daily financial transactions.
13. Performs other duties as required.
Desirable Knowledge Skills & Abilities
1. Knowledge of modern office procedures, methods and equipment.
2. Ability to use good business English and to spell correctly.
3. Ability to type accurately and at a reasonable rate of speed.
4. Ability to deal tactfully and courteously with the public and to work harmoniously with other employees.
5. Ability to follow a prescribed routine and to do simple tasks independently.
6. Ability to learn to operate office machines and computer terminals, and learn office methods, rules and policies.
7. Ability to perform basic arithmetical functions.
Other
MINIMUM QUALIFICATIONS
Equivalent to completion of high school including or supplemented by specialized clerical courses.
PHYSICAL REQUIREMENTS
Work is performed in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer. The incumbent stands, walks, and may twist, reach, bend, crouch and kneel. An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. This position has exposure to vibrations from a computer and other office equipment; computer glare.
EXEMPT/NON-EXEMPT
This is a non-exempt position. Overtime at the rate of one and one half times the hourly rate of the classification is paid for hours in excess of 40 hours per week.
BACKGROUND CHECK/PHYSICAL EXAM
Individuals selected for employment will be required to take and pass a background check (fingerprinting) for all positions and medical exam for full time and permanent part time positions. The background check and medical examination are at City expense; and conducted by a law enforcement agency and physician designated by the City. Candidates who are currently working are urged not to resign until they have successfully passed the background check, physical examination and received a final offer letter.
EQUAL OPPORTUNITY EMPLOYER
The City of Yorba Linda does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment. Any qualified individual with a disability must provide reasonable notice to the Human Resources Department prior to the final date of an examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees hired by the City must verify identity and entitlement to work in the United States by providing required documentation.
DISASTER SERVICE WORKER
In accordance with Government Code Section 3100, City of Yorba Linda Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
The City does not participate in Social Security, but rather provides an alternative retirement benefit in accordance with Internal Revenue Service regulations. Each part-time employee will automatically be enrolled in an individual MIssionSquare Retirement deferred compensation (retirement) account in which an employee must contribute 3.75% of their gross earnings and the City will contribute an additional 3.75% on behalf of the employee. Part-time employees must also contribute 1.45% of their gross earnings for Medicare coverage. No health or vacation leave benefits are provided to temporary part-time positions. Sick leave is accrued in accordance with the Healthy Workplaces, Healthy Family Act of 2014.
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following supplemental questions. Do you understand this requirement?
- Yes
- No
02
Do you have experience working in a public-facing customer service role?
- None
- Less than 1 year of experience
- At least 1 year but less than 2 years of experience
- More than 2 years of experience.
03
How many years of experience do you have (paid or unpaid) working in a clerical/general office setting?
- None
- Less than 1 year of experience
- At least 1 year but less than 2 years of experience
- More than 2 years of experience
04
Are you available to work various department activities and special events on evenings, weekends, and holidays including July 4?
- Yes
- No
05
Please list any scheduling conflicts you have, including dates and time.
Required Question