Salary: $18.06 – $19.91 Hourly
Location : City of Anaheim, CA
Job Type: Part Time
Job Number: 2023-00184
Department: Community Services – Recreation
Opening Date: 05/31/2023
Closing Date: 6/14/2023 5:00 PM Pacific
Description
The City of Anaheim Community Services Department is seeking a Program Specialist to provide support to the Anaheim Active Older Adult Program.
Under moderate supervision, the Program Specialist plans, coordinates and implements citywide programs, services, and special events for the senior population. This position will help coordinate and monitor the day-to-day program operations, including the scheduling of education classes, and recreation programs, providing program information and community resources to seniors, and assists with the coordination and management of the nutrition program, and transportation program. Additional responsibilities include assisting with preparing and maintaining program records, completing reports, performing a variety of technical support, clerical, and lead worker functions, assisting with coordination and directing the work of staff and volunteers, developing and distributing program marketing materials, assisting to maintain web based program information, research and compile social service and community resources for seniors, assist in setting up facility spaces for programs and special events, including tables, chairs, and other equipment necessary for implementation of scheduled programs and special events, perform administrative duties related to assignment, and perform related work as required.
This is a part-time position of approximately 30 hours per week, including evenings, weekends, and holidays. Work hours vary depending on the scheduling of the program and special events.
DISTINGUISHING CHARACTERISTICS:
This class in the Recreation Services series has lead, program coordination, administrative, and/or day-to-day operational responsibilities. Incumbents are responsible for supervising, coordinating, and participating in recreation programs to ensure that City facilities, recreation programs, activities, and service are safe and effective and provide the highest level of customer satisfaction for public use. Responsibilities include planning, scheduling, and directing the recreation program operations, activities, and services in a timely manner, and performing a wide variety of tasks in the operations and activities of a recreation program and/or facility. This class is distinguished from the Senior Program Specialist in that the latter is responsible for all program planning, staff supervision, and administration for a particular recreational program area.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
- Experience working with and communicating effectively with older adults in a variety of settings.
- Ability to establish and maintain effective and respectful working relationships with senior adults, community volunteers and a variety of community based organizations.
- Ability to work with collaborative partners and volunteers to coordinate an extensive range of activities for a wide spectrum of abilities.
- Plan, organize, implement, lead, and assist in one or more recreation program, activities, and/or systems at one or multiple sites.
- Plan, develop, and provide recreation program work; research excursion sites; communicate status of activities and services to appropriate personnel.
- Plan, organize, and assist with scheduling of educational classes, social service support resources, recreational classes, physical and mental activities, recreation tournaments, and special events.
- Assist with coordination of program and event schedules, including reserving the necessary space(s) and equipment at one or multiple sites.
- Assist and participate in recreation services special events, including setting up and taking down equipment and materials and facilitating activities.
- Assist in ordering supplies and materials for projects and activities; reserve needed buildings and equipment.
- Monitor facility use; open, close, and secure buildings for events and assist in the supervision and preparation of the facility and amenities for patron use.
- Assist with the daily operation and management of congregate meal and transportation programs.
- Assist in the planning and implementation of special events; including troubleshooting any issues that may arise.
- Ensure the safety of the public and staff at all times by inspecting, patrolling, monitoring, and instructing on the safe use of program facilities, equipment, and supplies; maintain a safe, clean, and tidy environment; report unsafe conditions or illegal activities.
- Act as a City representative, in person and over the phone, to patrons and the general public concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
- Develop and prepare brochures, flyers, newsletters, and other materials; process registration in the Department’s program registration and facility reservation system, fees, refunds and deposits.
- Plan, develop, and maintain program information including word processing, spreadsheets, monthly program calendars and publication, update and maintain web based program information.
- Assist in the recruitment and selection of staff and volunteers; provide training, orientation, and guidance to assigned staff; provide input to performance evaluations.
- Train staff and volunteers in work methods and relevant safety precautions.
- Attend regular staff meetings; maintain positive working relationships with co-workers, other departments and outside agencies.
- Document all incidents involving injury, behavioral problems, and/or any unusual events; communicate as appropriate to supervisor, parents, and others.
- Update and implement policies and procedures, including standard operating procedures for assigned programs and facilities.
- Participate in ensuring compliance with relevant permitting and licensing laws and guidelines; maintain and update all records required by Federal, State, and local regulatory agencies; interpret and apply policies, procedures, laws, codes, and regulations; assist in education about the enforcement of rules and regulations; ensure adherence to rules and ordinances.
- Administer basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) as necessary.
- Perform related duties and responsibilities as required.
WHEN ASSIGNED TO TREE POWER PROGRAM:
- Set appointments, coordinate homeowner participation and instruct residents on proper care and maintenance of trees.
- Meet residents/owners at their properties to conduct audits and help them select the right trees for the site; distribute follow up information to residents.
- Organize and/or perform tagging, moving, watering, delivering, and planting trees.
Qualifications
Experience and Training Guidelines: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are as follows:
Experience: Two (2) years of experience related to the recreation or tree power programs to which assigned.
Knowledge of:
- Basic principles of employee and volunteer supervision and training; principles, practices, and service delivery needs related to the program area(s) to which assigned.
- Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs; recreational, cultural, age-specific, and social needs of the community.
- Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned.
- Recreation site management and oversight.
- Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
- Principles and practices of basic public relations techniques.
- Principles and procedures of record keeping, cash handling, and report preparation.
- Business arithmetic and statistical techniques.
- Modern office practices, methods, computer equipment and computer applications.
- English usage, spelling, vocabulary, grammar, and punctuation.
- Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
Ability to:
- Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers.
- Plan and prepare recreation activities, reports, and other related program materials.
- Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
- Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
- Work independently while supervising facilities and user groups.
- Understand, interpret, and apply facility use policies and procedures.
- Provide courteous assistance to facility patrons.
- Lift and move tables and chairs and arranging facilities for community events and/or meetings.
- Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
- Maintain facilities and equipment in a clean, safe, and secure manner.
- Learn and operate the CLASS registration information system; operate modern office equipment including computer equipment and software programs.
- Maintain accurate logs, records, and basic written records of work performed.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
License/Certification Required: Possession of a valid California Driver’s License by date of appointment. Note: Possession of a current (less than two years) tuberculosis clearance slip by date of appointment. Fingerprinting at the time of hire is a state-mandated requirement for all employees having direct contact with minors.
Supplemental Information
This is a part-time position usually averaging 20-30 hours per week. A minimum number of hours is not guaranteed.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted until Wednesday, June 14, 2023 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating “See Resume” is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
RETIREMENT – Anaheim employees become members of the California Public Employees’ Retirement System (CalPERS).
Employees hired prior to or after January 1, 2013, who are an existing CALPERS member or a member of an agency with reciprocity with the City of Anaheim, will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula. Employees’ contribute 4.75% on a pre-tax basis for this enhanced retirement benefit.
Employees hired after January 1, 2013, who have never been a CALPERS member, or is a member of a retirement system (CalPERS or reciprocal) but has a break in service longer than six (6) months, will be enrolled in the 2% @ 62 CALPERS benefit formula. Employees contribute 6.75% of the normal benefit costs for this retirement benefit.
Members are eligible for a pension at retirement with five or more years of full – time equivalent service and age 55.
DEFERRED COMPENSATION PLAN (457): The City of Anaheim enrolls part-time 20-Hour employees in a Deferred Compensation Plan (457). Employees contribute 7.5% of their earnings (before taxes).
Part time 30-hour and 20-hour Employees hired after March 31, 1986 pay 1.45% contribution towards the Medicare Plan. The City does not participate in Social Security.
01
Do you have experience with customer service?
- Yes
- No
02
Please describe in detail your experience in customer service.
03
Please describe in detail your experience working with the senior population.
04
Please describe your experience developing and implementing program marketing materials.
05
Besides English, please list any language(s) that you speak proficiently.
06
Do you possess a valid California driver’s license?
- Yes
- No – I am eligible to obtain by date of hire.
- No – I am not eligible to obtain a California driver’s license.
07
This position requires the ability to lift or move up to 50 pounds, as well as active participation in program activities with the ability to walk, run, and bend.Do you understand this requirement?
- Yes
- No
Required Question