Part Time Senior Program Specialist – Active Older Adults

Salary: $20.34 – $25.96 Hourly

Location : City of Anaheim, CA

Job Type: Part Time

Job Number: 2023-00286

Department: Community Services – Recreation

Opening Date: 08/17/2023

Description

The City of Anaheim Community Services Department is seeking a Senior Program Specialist to provide support to the Anaheim Active Older Adult Program.

The Senior Program Specialist plans, coordinates and implements citywide programs, services, and special events for the senior population. This position will help coordinate and monitor the day-to-day program operations, including the scheduling of educational classes and recreation programs, provide program information and community resources to seniors, plan and implement special events, and assist with the coordination and management of the nutrition and transportation programs. This position will lend support to develop and distribute program marketing materials, assist to maintain web based program information, and research and compile social service and community resources for seniors. Additional responsibilities include assisting with preparing and maintaining program records, completing reports, performing a variety of technical, clerical support and lead worker functions, assisting with coordination and directing the work of staff and volunteers, assist in setting up facility spaces for programs and special events, including tables, chairs and other equipment necessary for implementation of scheduled programs and special events, perform administrative duties related to the assignment, and perform related work as required. Bilingual- English/Spanish speaking is highly desirable.

DISTINGUISING CHARACTERISTICS: This is the journey level classification in the Recreation Services series. Incumbents are responsible for program planning, staff supervision and administration for a particular recreational services program or functional area.

Essential Functions
Responsibilities and duties may include, but are not limited to, the following:

• Experience working with and communicating effectively with older adults in a variety of settings.
• Ability to establish and maintain effective and respectful working relationships with senior adults, community volunteers and a variety of community based organizations.
• Ability to work with collaborative partners and volunteers to coordinate an extensive range of activities for a wide spectrum of abilities.
• Possess excellent communication and customer service skills in working with facility user groups/guests.
• Provides support to the implementation of Human Services programs and special events.
• Schedule, train and supervise part time staff as assigned by supervisor.
• Recruit, train, direct, evaluate, and supervise the work of subordinate staff and volunteers.
• Supervise, coordinate, and evaluate a variety of recreational programs; organize a variety of tasks, track program information, track staff/volunteer hours, prepare reports, and maintain logs, work schedules, delivery routes, and financial records.
• Under minimal supervision, plan and implement programs and special events.
• Order and maintain program supplies, equipment, and informational literature; prepare, understand, and interpret written and oral instructions, policies and procedures.
• Assist in the coordination of special events; arrange for staffing of special events booths and deliveries of publicity materials.
• Respond to maintenance, safety and operational emergencies whenever the facility is open/after hours.
• Provide assistance in resolving facility use conflicts and gaining cooperation of user groups/individuals in following policies and procedures.
• Provide program information to the public over the telephone, at the front counter, as well as through the mail and e-mail; respond to citizen’s requests and complaints; follow up and provide solutions to citizen problems.
• Understand the importance of and maintain a safe and confidential work environment for clients; informs supervisor of clients requiring additional case management services.
• Provide information, referral, and assessments; coordinate emergency assistance, and senior wheels transportation program; assist with special events and fundraisers; develop and distribute program publicity; serve as liaison to community committees.
• Recruit and conduct orientations for new instructors; supervise and coordinate annual instructor evaluation process; prepare instructor payments and miscellaneous reports.
• Create advertising contact and mailing list for newspapers, cable, radio, internet; coordinate marketing information and send out regularly scheduled new release packets; create fliers, forms, letters, activity guide copy, and write press releases.
• Enter course and instructor information into Department’s program and facility software system; reserve facilities and process registrations as needed; cancel courses in CivicPlus and notify patrons and community center staff of course cancellations; process refunds and Anaheim Community Foundation scholarship applications.
• Prepare community center calendars for scheduling of the proposed upcoming session of recreation classes.
• Serve as a liaison between the City and cable company in updating Channel 3 Slides; assist in the maintenance and updating of the Division’s website.
• Assist in producing fundraising materials such as letters, lists, proposals, and brochures; assist in the management of fundraising records; contact prospects by phone or written correspondence to seek donations.
• Maintain communication with supervisor, maintain records and prepare reports.
• Maintain positive working relationships with co-workers, other departments, and outside agencies; maintain high level of customer service, courtesy, and professionalism for all public contacts; communicate effectively with the public and with co-workers; establish cooperative working relationships.
• Perform related duties and responsibilities as required.

Qualifications
Experience:

• Two (2) years journey level experience related to the recreational program to which assigned, including supervision of employees and volunteers.

Knowledge of:

• Experience in employee and volunteer supervision and recreation/community facility site management and oversight.
• Principles of employee and volunteer supervision and training.
• Principles, practices, and service delivery needs related to the program area(s) to which assigned.
• Procedures for overseeing; planning, implementing, and maintaining a variety of recreation and leisure activities and programs, recreational, cultural, age-specific, and social needs of the community.
• Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned.
• Recreation site management and oversight; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods.
• Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
• Principles and practices of basic public relations techniques.
• Principles and procedures of record keeping, cash handling, and report preparation; business arithmetic and statistical techniques.
• Modern office practices, methods, computer equipment and computer applications, including CivicPlus or active software. English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contact with the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.

Ability to:

• Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers; plan and prepare recreation activities, reports, and other related program materials.
• Monitor program budget revenue and expenditures; understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Work independently while supervising facilities and user groups; understand, interpret, and apply facility use policies and procedures; provide courteous assistance to facility patrons.
• Ability to demonstrate a high level of customer service by effectively dealing with others and effectively representing the City in contact with the public.
• Ability to work independently while supervising facilities, user groups, and part time staff.
• Ability to establish working relationships with youth, parents, program providers and facility guests.
• Lift and move tables and chairs and arranging facilities for community events and/or meetings.
• Knowledge of safety principals and practices (First Aid and CPR) and facility safety precautions/procedures.
• Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
• Maintain facilities and equipment in a clean, safe, and secure manner; operate the Department’s program registration and facility software system.
• Operate modern office equipment including computer equipment and software programs; maintain accurate logs, records, and written records of work performed.
• The ability to communicate effectively both orally and in writing and be able to maintain effective working relationships with others.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

License/Certification Required: Possession of a valid California Driver’s License by date of appointment.

Note: Possession of a current (less than two years) tuberculosis clearance slip by date of appointment. Fingerprinting at the time of hire is a state-mandated requirement for all employees having direct contact with minors.
Supplemental Information

This is a part-time position usually averaging 20-30 hours per week. A minimum number of hours is not guaranteed.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Thursday, August 31, 2023 at 5:00PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

The selection process will consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating “See Resume” is not an acceptable substitute for a completed application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer

RETIREMENT – Anaheim employees become members of the California Public Employees’ Retirement System (CalPERS).

Employees hired prior to or after January 1, 2013, who are an existing CALPERS member or a member of an agency with reciprocity with the City of Anaheim, will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula. Employees’ contribute 4.75% on a pre-tax basis for this enhanced retirement benefit.

Employees hired after January 1, 2013, who have never been a CALPERS member, or is a member of a retirement system (CalPERS or reciprocal) but has a break in service longer than six (6) months, will be enrolled in the 2% @ 62 CALPERS benefit formula. Employees contribute 6.75% of the normal benefit costs for this retirement benefit.

Members are eligible for a pension at retirement with five or more years of full – time equivalent service and age 55.

DEFERRED COMPENSATION PLAN (457): The City of Anaheim enrolls part-time 20-Hour employees in a Deferred Compensation Plan (457). Employees contribute 7.5% of their earnings (before taxes).

Part time 30-hour and 20-hour Employees hired after March 31, 1986 pay 1.45% contribution towards the Medicare Plan. The City does not participate in Social Security.

01

Please describe your background, education and experience related to this position.

02

Please describe in detail your experience working with the senior population.

03

Do you have experience with customer service?

• Yes
• No

04

Please describe in detail your experience in customer service.

05

Besides English, please list any language(s) that you speak proficiently.

06

Do you have experience supervising staff and/or volunteers?

• Yes
• No

07

If you answered yes to the question above, please describe in detail your experience supervising staff and/or volunteers. If you answered no, please enter N/A.

08

Do you possess a valid California driver’s license?

• Yes
• No – I am eligible to obtain a valid California driver’s license by date of hire.
• No – I am not eligible to obtain a valid California driver’s license by date of hire.

09

This position requires the ability to lift or move up to 50 pounds, as well as active participation in program activities with the ability to walk, run, and bend.Do you understand this requirement?

• Yes
• No

Required Question