Compensation for Role: $80,000.00 to $95,000.00
PAYOUT FOR SUCCESSFUL PLACEMENT: MINIMUM $6,000.00 (Subject to Terms & Conditions)
Purpose of the Position: The purpose of the position is to oversee and supervise the organization’s payroll and benefits programs to ensure that employees are paid accurately and on time and that the payroll and benefits process is managed efficiently and per federal, state, and local laws and regulations.
Job Group Classification: Payroll & People Operations
Overtime Status: Exempt
Salary Range: $80,000.00 – $95,000.00
Why Should You Apply?
- Competitive pay
- Tuition assistance/Licensing support
- Medical, Dental, & Vision Benefits Options for Full-time Employees
- Flexible spending accounts for medical expenses
- Dependent care with company match
- Employee assistance
- Life, Legal and Pet Insurance
- 401(k) with a company match
- Paid Sick Leave/Holidays/Vacation
- Excellent growth and advancement opportunities
- Collaborative and diverse environment
Position Responsibilities and Duties:
PAYROLL MANAGEMENT:
- Manage a team of payroll and benefits specialists, providing guidance and support as needed
- Experience with leading payroll, 401k, and benefit administration audits, including but not limited to, regular rate-of-pay audits
- Plan and process all activities relating to the administration and maintenance of payroll and employee benefits programs
- Ensure accurate and timely processing of payroll transactions for all employees, including salaried, hourly, and contract workers
- Ensure the organization is appropriately set up to submit employment tax reports and payments to various states for current and new geographies
- Manage payroll-related reporting, including tax filings, W-2s, and other payroll-related documentation
- Maintain payroll system data integrity and ensure data accuracy and completeness
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates audits by providing records and documentation to auditors
- Oversee communication process related to payroll and benefits
- Analyze payroll and benefits data to identify trends and make recommendations for process improvements
- Compile pre and post-payroll accounting transactions and reporting
- Create a case management process to track payroll issues and resolutions
- Improve internal operating procedures and controls for administering and managing benefits & payroll
- Maintain SOP and vendor procedural documents
- Complete other duties as assigned
BENEFIT MANAGEMENT:
- Oversees the proper processing of all payroll terminations, benefit cancellations, and COBRA
- notifications
- Manage the company’s 401(k) plan including coordination of 401(k) investment committee meetings, evaluating and recommending company match policies, and overseeing vendors who manage our plan
- Effectively plan and direct the implementation and administration of all benefit plans including annual open enrollment
- Ensure all benefit plans are administered within HRIS systems to conform to company policy and procedures, plan documents, vendor contracts, and regulatory requirements
- Participate in the review and delivery of benefits communication materials and educational programs (as needed). Recommend and oversee benefits-related system enhancements
- Evaluate design and test new reports programmed by HRIS for the Benefits department
- Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information
- Provides necessary reports for allocation/billing charges
- Oversee vacation and sick pay policies, ensuring compliance with local ordinances
- Responsible for all ACA reporting and keeps abreast of regulatory changes affecting benefit plans and ensures company benefit plans and practices follow external regulatory requirements
- Complete other duties as assigned
Objectives or goals to measure performance:
- Confidentiality
- Adherence to Company policies and procedures
- Accurate work product
- Timeliness in completing assignments
- Positive team attitude
- Taking initiative in unassigned tasks
- Staff development and training
- Improved personal professional growth and education
- Demonstration of good decision making
- Positive customer service attitude and communications
- Excellent attendance and punctuality
*This job description reflects management’s assignment of essential job functions; it does not prescribe
or restrict the tasks that may be assigned
PQI is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.
Requirements
Minimum Skills or Qualifications:
- Bachelor’s degree plus minimum of 3-5 years of Human Resources experience (with a concentration
- in benefits and payroll experience) or equivalent combinations of training and experience
- Multi-state experience
- HR Professional Certification preferred
- Professional certification such as Certified Payroll Professional (CPP) or Certified Benefits
- Professional (CBP) is preferred.
- Familiarity with payroll software/ HRIS (e.g. SAP, ADP, UKG, Kronos) and MS Office (especially Excel)
- DOJ/FBI Live Scan Background & TB Clearance
- Working knowledge of standard business practices and procedures, including basic HR practices
- Expanded knowledge of State and Federal employment laws and Human Resource policies and
- procedures
- Strong understanding of federal, state, and local laws and regulations related to payroll and
- benefits.
- Experience with payroll and benefits software systems.
- Experience managing a team.
- Must be a natural troubleshooter and demonstrate proactivity when issues arise.
- Tech-savvy, comfortable communicating virtually and learning new office tools, keeping abreast
- of advances in technology and social media.
- Strong attention to detail and accuracy, and possess excellent time management and
- organizational skills, with the ability to multi-task and meet deadlines.
- Consistently maintains a professional appearance and demeanor.
- Able to function well autonomously and as a team member
- Effective interpersonal skills
- Problem-solving ability and proven accuracy with detailed information
- Proficient written and verbal English language communication skills, including business writing
- and professional telephone manner
- Reliability, dependability, and flexibility
Work Environment and Physical Demands:
- Occasional exposure to dust, pollen, and fumes
- Requires frequent reaching, handling, sitting, standing, walking, hearing, talking, stooping, bending,
- crouching, kneeling, running, carrying, and lifting 50 or more lbs.
- Must be able to see and hear within normal range with or without correction.
- The noise intensity level is moderate to high