Why us?
SpringHill Suites, Oceanside, an establishment with a positive vibes only culture is HIRING! We’re looking for a full-time People & Culture/Finance Coordinator to join the team! Located in downtown Oceanside alongside Hello Betty, we honor the fun, hip and local community. We pride ourselves on our keen attention to detail and constant disruption to the market. We always provide unrivaled hosts to guests from all reaches.
Job Overview
The People & Culture/Finance Coordinator maintains the property’s Income Audit, Accounts Receivable, Accounts Payable, Payroll System, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Sort documents and post debits/credits to proper accounts. Verify amounts and codes on various forms for accuracy. Balance entries and make necessary corrections. Maintain and make necessary adjustments to records and/or logs such as journals, payroll/time reports, or property records. Verify and reconcile simple bank statements or department records. Provides support in the areas of employment, benefit administration, associate relations and training. Coordinate, administer and report on various human resource programs, system and procedures to aid in the attraction, retention and motivation of associates in accordance with policies, procedures and government laws and regulations. Daily administration of various benefit, government and associate relations programs. Recommends procedural/process changes.
Responsibilities
- Work in conjunction with the night auditors and department managers to maximize revenues and ensure accuracy of postings through processing the income audit daily.
- Work closely with sales managers to ensure accurate/timely group billing and follow up with and manage hotel A/R aging.
- Assist in training of accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.
- Analyze financial data and resolve discrepancies and provide open communications and recommendations for changes and efficiencies as appropriate.
- Create and delivery of payroll and daily revenue reports to department managers. Follow up on discrepancies of reports.
- Balance, reconcile and close various daily accounts and prepare the daily statements to provide accurate, timely information to management while ensuring proper controls are maintained.
- Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.
- Prepare reports and communications to the Controller, Assistant Controller and other Hotel Executive Committee members on revenue issues/problems and other pertinent information.
- Process payroll to meet compliance standards and deadlines.
- Input and reconcile daily tip reporting.
- Distribution of payroll to comply with standards and deadlines.
- Maintains a friendly, cheerful and courteous manner at all times.
- All other duties as assigned, requested or deemed necessary by management.
- Maintain all logs (new hire, termination, transfers, department meetings, turnover reports, birthdays, anniversaries, training, recognition) daily by period and prepare reports in a timely, accurate manner.
- Maintain employee records, files and the human resource office systems to compliance standards.
- Prepare correspondence and memos as needed.
- Assist in screening hourly applicants and determine eligibility for employment when department managers have the need. Refer to department manager when appropriate. Execute the employment process
- Assist with all benefit enrollment and administration including group health insurance, 401K, vacation, sick, leave of absence and jury duty pay. Ensure all policies and procedures are followed, forms are accurate and administered in a timely manner.
- Assist with orientation; overview of benefits to new associates, instruct on completion of enrollment forms and audit for accuracy, provide overview of company handbook.
- Prepare/monitor Payroll Action Forms & input/update ADP new hires, terms, transfers and manual check calculations to ensure accurate, up-to-date information is available for payroll and management.
- Notify managers of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner.
- Assist with reception duties: greeting concerned associates and directing to appropriate manager if necessary.
- Assist in the production of associate newsletter.
- Ensure complete compliance of the Immigration Reform and Control Act for all associates.
- Conduct exit interviews of hourly associates and log and update in tracking spreadsheet.
- Keep associate bulletin boards current, post memos, pictures of associate events, loss prevention materials.
- Inventory office and benefit supplies on a regular basis, complete purchase orders needed to purchase supplies and maintain needed inventory.
Qualifications
Education/Formal Training
One to two years of post-high school education.
Experience
One year of experience in similar role. Accounting background preferred, but not required.
Knowledge/Skills
- Requires thorough knowledge of the practices and procedures of the accounting and hospitality professions.
- Requires knowledge of the hotel’s and company policies and procedures and the ability to determine course of action based on these guidelines.
- Ability to compile facts and figures.
- Prefer intermediate MicroSoft Office skills. Excel and Word.
- Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.
- Ability to make decisions based on general policies and procedures.
- Ability to operate a computer and calculator.
- Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.
- Must have ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.
Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Lifting, carrying of files/papers – typically 10-15 lbs.
- Bending/kneeling required for transporting documents and filing.
- Mobility – must be able to move between offices and hotel and help during an emergency situation.
Environment
Prolonged sitting at indoor, thermostatically climate-controlled work area under florescent lighting
Benefits
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- Medical, dental, & vision insurance
- Health savings and flexible spending accounts
- Basic Life and AD&D insurance
- Paid time off for vacation, sick time, and holidays
- Eligible to participate in the Company’s 401(k) program with employer matching
- Employee Assistance Program
- Tuition Reimbursement
- Great discounts on Hotels, Restaurants, and much more
- Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.
Position Rate: DOE: $23.00 – 25.00 Per hour