Job Type
Full-time
Description
WHO WE ARE
What sets TPN apart?
- Generous paid time off (12 accrued vacation days + 12 accrued sick days during your first year of employment)
- 14 paid days of significance each year
- Paid 30-minute lunch breaks
- Mental wellness hours
- Employer-paid employee-only medical, vision and dental coverage starting first day of employment
- Flexible Spending Account, Dependent Care Assistance Program, and employer-funded Lifestyle Spending Account
- 401k retirement plan with 2% employer match
- Employer-paid short-term disability and accidental death and dismemberment
- Employment with TPN may mean you are eligible for Public Service Student Loan forgiveness
Since 1993, The Pathfinder Network (TPN) has been providing justice-system impacted people and their families the tools and support they need to be safe and thrive in our communities. We serve individuals experiencing incarceration, those reentering the community, those on forms of community supervision, their families, and their children, both in the community at our Center for Family Success located in Multnomah County, within 11 of Oregon’s 14 corrections facilities, at the Marion County Transition Center and jail, and at Jackson County Community Justice and Transition Center. We develop and deliver a comprehensive scope of evidence-based, trauma-, gender- and culturally-responsive cognitive behavioral-based programs, including our proprietary, evidence-based curriculum Parenting Inside Out, which is the highest-rated parenting skills curriculum for parents involved with the criminal justice system. Our community programs feature holistic wraparound individual and group support and services. We serve an average of 2,000 people a year agency-wide.
We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable, just and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable and inclusive practices. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
At TPN, we envision communities that welcome all people, provide second chances, and create pathways to change. We believe all people have the capacity to change. We honor the dignity and worth of every individual, engage our clients and employees with compassion, and bring excellence to all we do. To learn more, go to https://www.thepathfindernetwork.org/about/ .
HIRING PRACTICES
We admit that there is no such thing as the perfect candidate. Don’t be discouraged if you don’t meet each and every position requirement – instead, use your application to let us know what excites you about the role and what transferable skills or other qualities you would like to bring to TPN!
If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our People & Culture Manager at ewatson@thepathfindernetwork.org or 503.892.5396.
TPN hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive.
In practice, this means we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, status as a parent, marital status or political affiliation. We also take seriously the idea that our work benefits from a genuine commitment to diversity, by considering applications from individuals representing all kinds of backgrounds.
TPN is offering a $250 referral bonus for community members who refer a new employee to one of our open positions!*
WHAT YOU WILL BE COUNTED ON TO DO
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.
As the People Operations Administrator, you will serve as a subject matter expert in employment laws, compliance requirements, and support the development and implementation of agency policies and procedures. We will look to you to lend your strategic and operational expertise to the team on all people-related matters. You will deliver culturally responsive, employee-centered, and trauma-responsive support as you provide people operations support to our People & Culture team.
You will play an integral role in ensuring The Pathfinder Network (TPN) staff and programs are fully supported to deliver high-quality prevention and intervention services to adults and children who are justice-involved. You will support the organizational culture of TPN while ensuring we have the processes in place to provide a positive work experience for our employees.
People Operations (85% of your time)
- Support in the development of key people operations development and implementation of performance goals.
- Coordinate onboarding processes.
- Manage semi-monthly payroll processing in partnership with the Finance and People and Culture teams.
- Review payroll and benefits including review of monthly benefits invoices for active/terminated employees and resolve discrepancies with benefits administrator and carriers.
- Support in the administration of the organization’s retirement plan and open enrollment activities.
- Work in partnership with employees and managers to provide supportive leave of absence and paid time off programs that are compliant with local, state, and federal leave laws and responsive to changes in legislation, for example: FMLA, OFLA, FFCRA, ADA, Oregon Pregnancy Accommodations Law, etc.
- Work with applicants, employees, and managers to engage in the interactive process to ensure reasonable accommodations, in compliance with the ADA/ADAAA.
- Maintain and audit employee HR documentation and procedures, including job descriptions, personnel files, and employee handbook. Respond to requests for information.
- Maintain current working knowledge of compliance and regulatory changes, industry trends and best practices.
- Administer performance management system.
- Gather and analyze data with useful metrics, like time to hire and employee turnover rates.
- Support full implementation of HRIS.
- Support in completion of compliance reporting including EEO-1 and pay data reporting.
- Support the development and implementation of agency policies and procedures, applying a critical approach to ensuring equitable and inclusive practices.
- Other duties as assigned.
Culture and Community Building (10% of your time)
- Support Director of People and Culture and Executive Team in developing plans to promote a work environment that is engaging, energizing, and one where team members can thrive.
- Develop and implement an internal peer mentoring system.
Participation in Shared Leadership ( = 5% of your time)
- Be a champion in the shaping and sustaining of a diverse, equitable, inclusive and just workplace, with a focus towards creating racial equity.
- Participate on cross-departmental teams or committees regarding organizational policies, processes and work environment
- Participate in Temporary Teams, Equity Team, Employee Resource Groups, and other teams
- Contribute individualized skills, knowledge, experience and expertise to help the agency reach its mission
WHO YOU WILL BE COUNTED ON TO BE
Required Cultural Values: Staff are expected to embody certain cultural values to support TPN’s mission: communicate effectively, value one another, show respect, demonstrate accountability, display a high level of self-awareness, participate in shared leadership and continuous growth and learning, live values of diversity, equity, inclusion and justice and engage in personal work to further DEIJ values and impact.
Commitment to Racial Justice. Staff are expected to interact effectively across racially diverse teams, partners, and experiences, apply a racial equity lens in their work and commit to the ongoing work required to move TPN toward a more diverse, equitable, inclusive, and just organization.
Requirements
Experience and skills we are interested in:
- Equivalent to a bachelor’s degree in a related field
- Two or more years working in progressive human resources roles, with HR Generalist responsibilities
- Experience working with diverse populations
- Working knowledge of SaaS payroll solutions such as Paylocity, Paychex, ADP, etc.
- Intermediate-level computer capabilities in the use of databases, web-based environments, word processing, email, and spreadsheets.
- SHRM or HRCI certification(s), preferred.
- Experience in corrections, criminal justice, or nonprofit setting, preferred.
- Experience with diversity, equity and inclusion concepts, work, and integration preferred.
- Must possess a valid driver’s license and have access to a motor vehicle during work hours that is covered by adequate car insurance.
- Must pass a Motor Vehicle Report (MVR) check that meets the organization’s underwriting criteria
- Must pass a background check, employment verification, and drug screen (which does not include testing for marijuana).
*Referral bonuses are payable after 60 days of employment to new employees in good standing. New candidates should specify in the job application who they were referred by, and the community member will also complete this form .
OTHER INFORMATION
Working Conditions/Travel Requirements
This is a full-time, non-exempt position. Typical days of work are Monday through Friday; however, evening and weekend work may be required as needed. This is a remote position located in Oregon, with a strong preference for Medford or Portland. In-office work may be required for meetings or events with advanced notice.
This job operates within a community service delivery setting. This is largely a sedentary role and this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The Pathfinder Network follows public health guidance for any public health emergencies and will remain in compliance with any vaccination or isolation requirements from partner agencies.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.
Travel may be required between TPN work locations across the State of Oregon, which may require an overnight stay.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Compensation and Benefits: This is a non-exempt, full-time position. The hiring rate for this position is $25.19 – $26.73 per hour, DOE. Pay offers are determined in conjunction with an internal pay equity assessment.
Salary Description
$25.19 – $26.73 per hour