Salary: $21.42 – $26.04 Hourly
Location : 4701 Casa Loma Avenue Yorba Linda, CA
Job Type: Permanent Part Time
Job Number: 181900157
Department: Parks and Recreation
Opening Date: 08/16/2023
Closing Date: 9/6/2023 11:59 PM Pacific
The Position
The Yorba Linda Parks and Recreation Department is seeking a self-motivated, energetic, and innovative individual to assist with the coordinating of the Adult and Youth Sports Programs. This is a permanent part-time position under the supervision of the Recreation Supervisor and Recreation Coordinator that performs a variety of job duties at the Thomas Lasorda Jr. Field House. A majority of the responsibilities will pertain to the coordination of Adult Sports Programming and Youth Sports Programming (Mini Sports for Mighty Tykes, Rec Soccer, and Spike Time Youth Volleyball). Other duties will include planning, developing and coordinating seasonal special events, scheduling and supervising part-time staff and performing other job related duties. Other responsibilities will be clerical in nature and will include providing customer service in nature, including support in a front office setting and assisting clients with facility reservations and program registrations. This is a thirty (30) hour a week position, working mainly Monday-Friday evenings with some weekend assignments and July 4.
The anticipated schedule for this position is, which is subject to change based on program needs: Monday – Friday 2:30-10:30pm (Some weekend shifts)
Examples of Duties
- Provide general customer service, process class registrations, facility rental contracts, and other financial transactions.
- Oversee facility rentals, enforce facility and City policies, provide assistance, and supervise staff.
- Preparation of registration materials, sport season schedules, statistics, and standings.
- Observe league play while maintaining relationships with team managers, participants, and contracted officials.
- Promote the publicity of assigned programs and events through the preparation of printed and electronic materials (e.g. informational brochures, flyers, and news releases); and perform other outreach activities to effectively solicit program and event participants.
- Assist with researching current trends, planning and developing curriculum and activities.
- Assist with trainings, orientations, meetings for staff, coaches, and parents.
- Prepare additional correspondence using Canva, Microsoft Word, Excel, Publisher, and PowerPoint, including written and oral reports, memorandums, forms, surveys, and evaluations.
- Assist the Recreation Coordinator in recommending, developing, and monitoring program budget revenues and expenditures.
- Attend necessary staff meetings, training, and in-service programs.
- Issue, receive and supervise the use of City equipment and materials. Maintain and care for equipment and recommend the purchase or disposal of equipment and supplies for recreation programs.
- Assist in selecting, training, supervising, scheduling and evaluating part-time staff.
- Make and implement operational decisions in accordance with City policies and procedures, and promote effective communication and positive working relationships with other department city staff, members of the public, community groups and school district personnel.
- Assist with emergency operations assignments under the direction of Recreation Supervisor or Recreation Coordinator.
- Perform other related duties as requested.
Desirable Knowledge Skills & Abilities
- A self-motivated individual possessing the ability to think creatively, exercise independent judgment, and identify community recreation needs.
- Considerable knowledge of adult and youth sports rules, regulations, scheduling, and current sports trends.
- Considerable knowledge of municipal recreation practices, procedures, and methods related to a variety of community-wide special events and programs.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to coordinate, organize, and implement a wide variety of community-wide special events and recreation programs.
- Ability to communicate and maintain effective interpersonal and public relations with staff members, public officials, program participants, rental clients, contract instructors, volunteers, and the general public.
- Possession of a valid first aid and CPR card or the ability to obtain one within the first three months of employment.
- Knowledge of Microsoft Word, Excel, and Publisher is highly desirable. The Parks and Recreation Department utilizes the Active Network for facility reservation and program registration, so knowledge of this software is desirable but not required.
Other
MINIMUM QUALIFICATIONS
Qualified applicants should have a combination of education and experience equivalent to an A.A. degree, with course work in recreation or a related field, and/or two years of part-time experience in the supervision of recreation programs and/or facilities. Applicant must be over eighteen (18) years of age.
LICENSE & OTHER REQUIREMENTS
A valid Class C California Driver’s License.
PHYSICAL REQUIREMENTS
The physical tasks of this position include sitting at a computer work station, reaching to a shelf height of 7 feet, bending and stooping, and turning and twisting. Additionally, standing, walking, jogging, lifting objects an average of 20-40 pounds, and pushing and pulling carts with a force of up to 60 pounds can each be for sustained periods of time from one to four hours. Each physical task occurs in variations throughout the day. In addition, candidates must be able to work for extended periods of time in the outdoors, and be exposed to sun and varying temperatures.Vision requirements include ability to read books, magazines, and other printed materials, computer screens, signage, etc. Hearing and speaking requirements include ability to communicate effectively and in a timely manner via the telephone and in person with the public and co-workers.
EXEMPT/NON-EXEMPT
This is a non-exempt position. Overtime at the rate of one and one half times the hourly rate of the classification is paid for hours worked in excess of 40 hours per week.
BACKGROUND CHECK/PHYSICAL EXAM
Individuals selected for employment will be required to take and pass a background check (fingerprinting) for all positions and medical exam for full time and permanent part time positions. The background check and medical examination are at City expense; and conducted by a law enforcement agency and physician designated by the City. Candidates who are currently working are urged not to resign until they have successfully passed the background check, physical examination and received a final offer letter.
EQUAL OPPORTUNITY EMPLOYER
The City of Yorba Linda does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment. Any qualified individual with a disability must provide reasonable notice to the Human Resources Department prior to the final date of an examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees hired by the City must verify identity and entitlement to work in the United States by providing required documentation.
DISASTER SERVICE WORKER
In accordance with Government Code Section 3100, City of Yorba Linda Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
CalPERS – Classic employees 2%@55 (Employee contributes 7%), plus 7% Employer Paid Member Contribution (EPMC). PEPRA (hired on or after January 1, 2013 or six month lapse between CalPERS agencies) 2% @ 62 (Employee contributes 7.75%). At the time of hire, you will be required to fill out a PERS Member Self-Certification form.
Employees hired after March 31, 1986, must contribute 1.45% of their gross earnings for Medicare coverage. The City will match employee’s contribution. City provides health contribution in accordance with Affordable Care Act 2014.
Proportional vacation, sick leave and holidays are provided based upon the number of hours worked.
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following supplemental questions. Do you understand this requirement?
- Yes
- No
02
Are you available to work the anticipated schedule (subject to change) as stated in the job bulletin?
- Yes
- No
03
If you are not available to work the hours as stated in the job bulletin, what is your availability?
Required Question