About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
University Financial Services (UFS) is a unit within the Division of Finance and Operations. You will be joining an intentionally built culture with a strategic focus. The team follows the Enterprise Operating System (EOS) to drive results. All members of UFS are involved.
UFS’s value words are:
- Team Oriented: accountable to and understands the dynamics of the team; works cohesively and inclusively to accomplish a common goal.
- Gets Things Done: prioritizes tasks and achieves the end goal.
- Continuous Improvement: intentional commitment to making things better every day.
- Ethical: honesty and integrity guide personal and professional behavior and judgment.
- Adaptable: adjusts to change, being flexible, versatile and cooperative.
- Problem Solver: identifies and understands the interrelated components of an issue and seeks to implement innovative solutions.
- Respect and Inclusivity: demonstrates care, concern and consideration for the perspective, needs and feelings of others.
Job Summary/Basic Function:
To procure an interesting variety of goods and services for the vibrant Boise State University community, as well as interacting with end users and vendors to ensure adherence to University, State and Federal regulations.
This position has the opportunity for hybrid and/or flexible scheduling after a six-month training period.
This position is not eligible for VISA sponsorship.
Search materials will be review starting on October 23rd.
The start date for this position will not be before January 3rd 2024.
Department Overview:
Our goal is to guide campus through the P2P process of procuring goods and services, making payments and utilizing reporting. We provide quality service to campus and the vendor community while supporting the overall interest of the University through compliance with federal, state and University policy and regulations.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.
Essential Functions:
- Meet with vendors regarding contracts, new sources of supply, etc.
- Locate potential vendors for solicitations, supplies.
- Communicate regularly and efficiently, verbally and in writing. Initiate and facilitate meetings.
- Interpret, and explain complex policies, procedures, instructions, contract requirements, and applicable laws and regulations.
- Anticipate and identify the needs of campus and vendors and assist with solutions.
- Consult with and advise end users on specification and solicitation process and timetables. Resolve quote (terms, FOB, etc.) and delivery issues.
- Plan and organize own work and priorities of daily activities with attention to detail in order to meet deadlines.
- Accurately create POs with appropriate terms (state contract, solicitation, negotiated agreement), with attention to accurate record keeping, and in compliance with policy and regulations.
- Complete ERP Purchasing testing by assigned deadlines.
- Determine most appropriate purchase method depending on dollar amount, exemption criteria, etc.
- Contract Management including contract review, negotiating terms by working with legal and end user, obtaining signatures, maintaining file at renewal or archiving at termination.
- Develop, lead, evaluate, negotiate and award formal solicitations.
- Interpret and advise campus on purchasing process and University policy, Idaho statute and federal regulations.
- Complete purchases as assigned.
- Negotiate quotes and agreements to comply with University policy.
- Process improvement and efficiencies.
- Contract maintenance and staff mentoring.
- Other duties/projects/initiatives as assigned.
- Perform other duties as assigned.
Knowledge, Skills, Abilities:
- Provide customer service reflective of the controls, ethics and integrity of the University.
- Knowledge of University policies and state and federal regulations related to purchasing and procurement activities.
- Knowledge and skills in utilizing common business software to complete job duties.
- Understand complex business transactions/contracts and demonstrate skills in innovative, strategic, and analytical thinking to analyze and solve problems consistent with department goals and objectives.
- Ability to overcome obstacles and maintain momentum on assignments.
- Demonstrate availability and willingness to go above and beyond.
- Exercise good judgement and make decisions independently.
- Adjust to changing priorities, and develop new insights into situations.
- Apply innovative solutions to make departmental improvements.
- Demonstrate excellent verbal and written skills; communicate effectively.
- Establish strong working relationships with department contacts and vendors.
- Ability to participate as a team member to improve processes to satisfy University and department goals.
- Ability to provide and accept constructive feedback.
Minimum Qualifications:
- Bachelor’s Degree or equivalent, plus 2 years professional experience in purchasing or 4 years related buying experience
Preferred Qualifications:
- At least 2 years professional experience in purchasing OR CPM, CPSM, CPPO, CPPB, AA.
- Experience with public purchasing, knowledge, understanding and experience with University policies and state and federal regulations.
- Experience in mentoring others in purchasing processes.
- Experience in implementing, interpreting and applying Uniform Guidance and federal regulations as it relates to procurements using federal awards.
- Experience with software licensing and volume purchasing agreements.
- Experience with preparing specifications for formal bids.
Salary and Benefits:
Salary starting at $51,896.00 annually, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
- Employee Retirement Contributions: 6.97% University Retirement Contributions: 9.27%
- Health Insurance Premiums https://www.boisestate.edu/hrs/benefits/medical-prescription-dental-and-vision/
- Tuition Fee Waiver: for self, spouse, and dependents https://www.boisestate.edu/hrs/benefits/tuition-fee-waiver-benefit/
- Flexible Spending Accounts
- Life Insurance
- Time Off
- Holidays
- Sick Leave
- Vacation Leave
Required Application Materials:
Resume and Cover Letter
Advertised: October 4, 2023 Mountain Daylight Time
Applications close: